VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
April 27, 2026
6:30 P.M.
The Regular Meeting of the President and Board of Trustees was called to order at 6:30 pm on Monday, April 27, 2026.
The members present were Nicole Winter, Ruth Foley, Deven Morgensen, Josh Altfillisch, Janet Werner, Kristy
Hesselbacher, Tami Koons, Village Clerk, and Marissa Marquith, Village Treasurer. Also present was Chet VanRaalte,
Zach Winter, Dave Fosler, Ron Duerr, Jerry Edwards, and Dave Hoffender.
APPROVAL OF MINUTES – Regular Meeting March 30, 2026, and TIF Meeting March 30, 2026, – Hesselbacher
moved; Altfillisch seconded to approve the minutes from the Regular Meeting March 30, 2026, and TIF Meeting March 30,
2026, to be approved as read. All voted aye.
TREASURERS REPORT
The Treasurer’s Report was reviewed. 7 CD’s maturing the end of this month – 1) Corporate CD maturing on 4/29/2026
renewing for CD for $130.000 2) TIF CD maturing on 5/1/2026 renewing for $60,000 3) Police CD Maturing on 5/1/2026
renewing CD for $12,000 4) Economic Development maturing on 5/1/2026 renewing CD for $130,000 5) Sewer Fund CD
maturing on 4/29/2026 renewing CD for $100,000 6) Water Works Fund maturing on 4/29/2026 renewing CD for $50,000
7) Improvement CD maturing on 5/1/2026 renewing for $60,000. 5-months at 3.66% special CD rate. Werner moved;
Foley seconded to approve the Treasurer’s Report as presented and to place it on file, including the 7 CD renewals. On roll
call, all voted aye.
APPROVAL OF BILLS
A. The monthly bills were reviewed. Altfillisch moved; Morgensen seconded that the March bills to be approved as
presented. On roll call, all voted aye.
CITIZENS COMMENTS/COMMUNICATIONS
A) Citizens Comments – Jerry Edwards asked who is responsible for removing utility flags once a project is completed.
The board replied that the responsibility lies with the entity that initially placed the flags, and they must remove them
within 14 days after completing the project.
B) SM Chamber – None.
C) Contact Us Submissions – None.
D) FOIA Requests – 7 – FOIA requests from Northwest Illinois News – requests were responded to on time.
E) Other – None
ORDINANCE VIOLATIONS/ADMINISTRATIVE LAW REPORT – None.
PUBLIC WORKS
A) Monthly Report – 1) Chet reported that the water service line valve is fixed at Whelan’s that was broke off. There are
a few risers that will need to be fixed. 2) Lift rental invoice from Chad Korish has not been received 3) North and Main
Street sign needs new brackets and would need 4 brackets at $8.00 per bracket 4) Mulch will need to be purchased for
the Stonehouse and all Village properties, including the playground wood chips (should be 9”), Chet will purchase at
Dubuque Mulch, 5) Chet attended the RMA meeting in Galena, where he was informed that Village personnel are
required to have PPE, chainsaw safety equipment, chaps, and hard hats. A sign-out sheet should also be maintained for
all safety equipment and vehicles. In addition, fire extinguishers and first aid kits are required in every building and
vehicle. Dubuque Fire Equipment can assist with obtaining these items and providing training on their proper use.7)
OSHA highly suggested Chet take a Flaggers course as well. 8) Chet needs to purchase grass seed and straw. 9) Chet
will have a tree professional look at the Tree at James / Donna Birkett house to see if it should be trimmed or taken
down. 10) Chet will work on sidewalk by the Methodist Church, 11) Chet will need to go to Elizabeth to purchase Cold
Patch for the roads. Hesselbacher moved and Werner seconded to approve the purchase of mulch for Village
Properties including playground mulch, brackets for street signs, and cold patch. On roll call, all voted aye. Altfillisch
moved; and Hesselbacher seconded to approve an allowance for purchasing PPE as needed in reasonable quantities. On
roll call, all voted aye.
ZONING REPORT
A) Monthly Report – Zach Winter reported 2 permits submitted this month, 1) High Point Storage adding another
building 2) Scales Mound School for bus parking ditch regrade and they would like the Village to split the cost at
$500.00 each and add gravel on the road by the glass recycling container. All permits approved. Altfillisch moved;
Hesselbacher seconded to split the cost for the road by the glass recycling container. On roll call, all voted aye.
OLD BUSINESS
A) Davis New Water/Sewer Connection – Nicle Winter has the reimbursement agreement and will have Meghan Davis
sign to finalize the agreement for the water connection.
B) Mitigation Plan –Nicole Winter sent the emergency plan – Finalized.
C) Mike Sproule – Septic Waste Request –the board was provided with Hailey Wills, Village Attorney’s opinion and
they reviewed and discussed pros and cons. upon the board vote it was in favor to deny moving forward with the septic
waste request at this time. Foley moved and Werner seconded to deny the Septic Waste Request. On Roll call, all voted
aye, except Altfillisch and Hesselbacher opposed.
OTHER COMMITTEE REPORTS
A) Street/Maintenance – None.
B) Sewer/Water – None.
C) Finance – None.
D) Park & Special Projects – None.
E) Public Events & Safety
a) Garage Sales – Garage sales have been posted on the Village Facebook page and in the Weekly Visitor. There
are currently seven participants signed up.
c) Spring Clean-up – June 6, 2026, from 9 am – 11 am – Dumpsters with be located at the Rec park. A post will
be created. It will be noted that this is for Scales Mound residents only.
F) Trees & Sidewalks – Chet will obtain quotes to remove or trim the tree by James/Donna Birkett’s house and also a
quote to repair the concrete near the Methodist Church.
G) Ordinance/Policy – None.
H) Development – None.
NEW BUSINESS
A) INI Cross Connection – Cross Connection Survey – IEPA significant deficiency was that the Village had not
completed a cross-connection survey in several years. A sample survey was provided and approved by the board to
send out to all residents. The Village must have this completed by July 15, 2026. Survey’s will be going out by bulk
mail.
B) Internships – Nicole emailed Kirsten, guidance counselor at Scales Mound High school and she will let students know
of the internship opportunity.
C) Annual Appointments & Set Meeting Dates – Nicole updated annual appointments and meeting dates – Morgensen
moved; Foley seconded to approve the annual appointments and meeting dates, all voted aye.
D) Environmental Survey – Tabled until next meeting
E) OMA Annual Certificates – Full Board – Tami will email to everyone and once completed email certificate to Tami.
F) Other – NIMS training all board members must complete.
BRAINSTORMING – Morgensen thanked everyone for volunteering and donating to support the Lena disaster cleanup.
Our community filled the Riverboat Twilight luggage truck, an enclosed trailer, and 3 pick-up trucks full of donations
including water, food, clothing, cleaning supplies, blankets, pillows, etc. Approximately 14 volunteers also cleaned up
debris and tree limbs. Lena appreciated everyone’s help. Flagpole (Zach will replace) and the Stonehouse Flags need to be
replaced (Chet will put up new flag). The Veterans Memorial maintenance was discussed.
CLOSED SESSION – None.
ACTION FROM CLOSED SESSION – None.
ADJOURNMENT – Altfillisch moved; Werner seconded that the meeting be adjourned at 7:53 pm. All voted aye.
These Minutes were prepared by Village Clerk, Tami Koons.