VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
March 30, 2026
6:30 P.M.
The Regular Meeting of the President and Board of Trustees was called to order at 6:30 pm on Monday, March 30, 2026. The members present were Nicole Winter, Ruth Foley, Deven Morgensen, Josh Altfillisch, Janet Werner, Kristy Hesselbacher, Tami Koons, Village Clerk, and Marissa Marquith, Village Treasurer. Also present was Chet VanRaalte, Zach Winter, Dave Fosler, Ron Duerr, Rich Montgomery, and Dave Hoffender.
APPROVAL OF MINUTES – Development Committee Meeting February 2, 2026, and Regular Meeting February 24, 2026, – Hesselbacher moved; Werner seconded to approve the minutes from the Development Committee Meeting February 2, 2026, and Regular Meeting February 24, 2026, to be approved as read. All voted aye.
TREASURERS REPORT
The Treasurer’s Report was reviewed. Werner moved; Morgensen seconded to approve the Treasurer’s Report as presented and to place it on file. all voted aye.
APPROVAL OF BILLS
The monthly bills were reviewed. Hesselbacher moved; Foley seconded that the March bills be approved for payment as presented. On roll call vote, all voted aye.
CITIZENS COMMENTS/COMMUNICATIONS
A) Citizens Comments – None
B) SM Chamber – None
C) Contact Us Submissions – Jo Daviess County Transit reached out seeking donations to support transportation costs. Following discussion, the board opted not to donate at this time.
D) FOIA Requests – None.
E) Other – None
MUNICIPAL AGGRERGATION PROGRAM REVIEW
A) Rich Montgomery presented the current rates from the electric suppliers and the calculations of savings for the village residents. CleanSky, MC2, or Dynegy Energy electric rates are competitive, but we have the opportunity to lock in at a lower rate for 1-2 years as rates tend to rise at unexpected times. MC2’s rate came in at the lowest at 9.95 for a 2-year locked in rate. Morgensen moved; Hesselbacher seconded to approve of signing the 2-year contract with MC2 for 9.95. On roll call vote, all voted aye.
ORDINANCE VIOLATIONS/ADMINISTRATIVE LAW REPORT – None.
PUBLIC WORKS
A) Monthly Report – 1) Chet reported Carol Ohms has a tube under her driveway that is caving in. 2) James Birkettt had a tree limb hit a generator box he would like the tree taken out or trimmed. 3) A student approached Chet wanting a part-time maintenance position with the village, but the village does not have a position open at this time. 4) Lacey Heffernan suggested to Chet that the basketball hoops at the village park need to be replaced. 5) Pothole on Washington needs to be cold-patched. 6) Obtain bids for the sidewalk on Franklin in front of the Methodist Church.
ZONING REPORT
A) Monthly Report – Zach Winter reported that there were three (3) permits requests. 1) Rudy Beliz roof 2) Dave Hoftender addition on his house and 3) Josh Winter for solar permit. All permits approved.
OLD BUSINESS
A) Davis New Water/Sewer Connection – Meghan Davis will pay for the new water connection, and the village will reimburse up to $40,000. Nicole will have Hailey Wills, village attorney, draw up a contract for this agreement. Altfillisch moved; Werner seconded to pay Meghan Davis up to $40,000 for new water connection. On roll call vote, all voted aye. Hesselbacher abstained.
B) Well House Door – Quote for doors is $850. Hesselbacher moved; Werner seconded to approve the $850 to replace the doors to the well house as the current one is rusting out. On roll call vote, all voted aye.
C) 5 Year Comprehensive Plan – Nicole Winter updated the 5- year Comprehensive plan due dates and will add the access road project. Werner moved; Altfillisch seconded to approve the 5-year Comprehensive Plan. All voted aye.
D) Mitigation Plan –Tabled for next month’s meeting.
E) Mike Sproule – Septic Waste Request – Received email from Fehr Graham with feedback and the board would like to inform the residents by providing an informational survey in the Weekly Visitor.
F) Bids for Safe – No bids.
OTHER COMMITTEE REPORTS
A) Street/Maintenance – None.
B) Sewer/Water – None.
C) Finance – None.
D) Park & Special Projects – None.
E) Public Events & Safety
a) Easter Party update – 54 kids, good feedback from residents and Facebook reviews.
b) Garage Sales – Morgensen will advertise and create a map – 1st week in May – Hesselbacher moved; Altfillisch second to move forward with garage sale event. All voted aye.
c) Spring Clean-up – A dumpster will be made available for large items, and a full list of what’s accepted will be shared. Electronics won’t be taken this year; that service will alternate every other year. Humphreys prefers holding the event on a Saturday. Nicole will send Eli several date options so they can confirm what works. Hesselbacher moved; Altfillisch seconded to approve the Spring clean-up.
F) Trees & Sidewalks – Chet will obtain quotes to remove or trim the tree by James/Donna Birkett’s house and also a quote to repair the concrete near the Methodist Church.
G) Ordinance/Policy – None.
H) Development – None.
NEW BUSINESS
A) Internships – Administrative internships for scanning project to move from paper to digital – Altfillisch moved; Werner seconded to reach out to the Scales Mound guidance counselor to see if any of the students would be interested in internship hours for their portfolio. Altfillisch moved; Werner seconded to approve the administrative internship. All voted Aye.
B) Environmental Survey – County is requiring us to present a proposal for us to use their engineering department to assist us with the access road project.
C) Crabgrass/Broadleaf Control Spray at Village Park – Brent Bader will provide us with a quote soon. Foley moved; Hesselbacher seconded to approve up to $400 for spraying Crabgrass/Broadleaf at the village park. On roll call, all voted aye.
D) FFA Flower Purchase – Werner moved; Altfillisch seconded to purchase flowers from the FFA. On roll call, all voted aye.
E) Farm Lease Renewal – Previous years we have entered into a one‑year farm lease with Joel Holland for $4,800. Hesselbacher moved; Morgensen seconded to approve another one-year farm lease with Joel Holland for $4,800. On roll call, all voted aye.
F) Economic Interest Filing – Clerk Koons reminded the board that their economic interest forms are due to the County by May 1, 2026.
G) Other – Look into maintenance for the manholes.
BRAINSTORMING – None.
CLOSED SESSION – None.
ACTION FROM CLOSED SESSION – None.
ADJOURNMENT – Altfillisch moved; Werner seconded that the meeting be adjourned at 7:53 pm. All voted aye.
These Minutes were prepared by Village Clerk, Tami Koons.