Regular Meeting of the Board of Trustees

Stone House

January 31, 2022

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, January 31, 2022 by President Davis.  Members present were Nicole Busch, John Duerr, Ruth Foley, Janet Werner and Nathan Wills.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Richard Montgomery, representative of Rock River Energy Services.

Werner moved, Wills seconded that the Minutes of the December 27, 2021 Regular Meeting be approved as read.  All voted aye.

The Treasurer’s Report was reviewed.  Busch moved, Wills seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The January Bills were reviewed.  Duerr moved, Foley seconded that the January bills be approved for payment.  On roll call vote, all voted aye.


A) Richard Montgomery/Municipal Aggregation Contract Renewal – Mr. Montgomery, Energy Broker Consultant of Rock River Energy Services, explained that the current electricity supply contract with Dynergy expires in June 2022. He reviewed a Municipal Aggregation Program History for Scales Mound which started in 2012 and also presented a spreadsheet showing five supplier bids for a new contract to begin in June for the Board to review. After a short discussion, Duerr moved, Wills seconded to accept the bid of Dynergy (Homefield) Energy at 6.931/kWh and to authorize President Davis to sign a 3 year contract with them.  All voted aye.  As in past years, the selected provider will send letters to all residents of the Village regarding their opportunity to “opt out” of the program.  The Village will put a notice in the Weekly Visitor explaining to the community what Municipal Aggregation is, how they can “opt out”, and explain about the phone calls from other companies trying to get them to switch to their company.  Montgomery was thanked for his work in getting the bids, etc. to keep the program going.

B) M. Chamber – No Report

C) Other – Nothing


A) Monthly Report – None

B) Operation/Maintenance/Streets Committee Report – None

C) Sewer & Water Operations Committee Report – Set Meeting Date – It was agreed to set a combined meeting of the Sewer & Water Operations Committee and the Finance Committee for Wednesday, February 16, 2022 at 6:00 p.m. at the Stone House. The purpose of the meeting will be to do the periodic review of the sewer and water rates and also to put together a program to inspect every building in the Village looking for lead pipes.

ZONING – No Report


Minutes – Regular Meeting, January 31, 2022 – Page 2


A) Filling Board Vacancy – President Davis has spoken with Dan Wenzel. He will be appointed at the February Regular Board Meeting.

B) Discuss Letter to Residents Regarding Trees – Ruth FoleyThe Board discussed the proposed letter Ruth had prepared in January. Ruth will make the suggested changes and email it out to the Board for a final approval. Clerk Townsend will then put it in the Weekly Visitor.

C) Holland/Wienen Annexation – Hearing Scheduled for 02/28/2022 at 7:00 p.m.The Zoning Board will meet before the Hearing. The February Regular Board Meeting will immediately follow the Public Hearing.

D) Update on SCADA System – Nothing new.

E) Other – Nothing


A) Finance ­– Meeting scheduled for February 16th

B) Park & Special Project – A brief discussion was held on the wording for the benches. Clerk Townsend is working with High Point Cruisers on the third bench.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – Nothing further

E) Ordinance/Policy – No Report


A) Review Closed Session Minutes from Past 6 Months (None) – There were no Closed Sessions held during the past 6 months.

B) Discussion of Unsightly Condition of Railroad Property – Ruth Foley – Ruth expressed her concerns that the CN Railroad be asked to clean up the area between the tracks in the center of the Village. With the Village in the early stages of planning for the 170th Celebration in 2023, it was agreed that it would be a good time to contact them in regard to this matter. The CN has sent correspondence in the past offering to “collaborate with the communities along their network to live up to their commitment of being a good neighbor and help to beautify the property along their network”.  It looks as if both the Village and the Railroad have the same commitment so hopefully that area between the tracks can be improved upon in appearance.

C) Other – Nothing



ADJOURNMENT – Duerr moved, Wills seconded that the Meeting be adjourned at 7:40 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at



Village President

ATTEST: _________________________________

Village Clerk