Regular Meeting of the Board of Trustees

Scales Mound Town Hall

February 22, 2021

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, February 22, 2021 by President Davis.  Members present were Nicole Busch, Lindsey Duerr and Ruth Foley.  Members absent were Shannon Driscoll, John Duerr and Bernard Trebian. With three Board Members and President Davis present, a quorum was realized.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk and Ron Duerr.

L. Duerr moved, Foley seconded that the Minutes of the January 25, 2021 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed.  Busch moved, L. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.  Discussion was held on the delinquent utility bills.

The February bills were reviewed.  Steve Stadel explained that check number 10903 on the list had been written to Montgomery Trucking in an incorrect amount so it was voided and check number 10904 was written in the correct amount.  L. Duerr moved, Foley seconded that the February bills be approved for payment.  On roll call, all voted aye.


A) S.M. Chamber – Steve Stadel asked about reserving the Town Hall for the Easter Party. After a short discussion, in light of the weather conditions outside and the Coronavirus pandemic restrictions inside, it was agreed that the Village would not hold an Easter Party this year.

B) Other – 1) Clerk Townsend reported she has notice from Fehr Graham that they have moved their office to 101 W. Stephenson Street Freeport, IL, phone 815-235-7643. 2) A letter was received from Peerless Well & Pump out of Dubuque, IA that Terry Nauman will be retiring from the company on February 26 after 40 years of service. The Board would like to extend their congratulations to Terry and wish him the best in his retirement.  A card will be sent to Terry.


A) Monthly Report – Ron Duerr reported the Bloodmobile will be held at the Town Hall on February 25th and he expressed a concern about the barricades that have been up most of the winter. The Board agreed he could remove them at his discretion. Once again, kudos to Ron on his job of plowing snow.

B) Operations/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – Ron reported there is a problem with an aerator at the wastewater ponds. He will look into the problem and get it fixed.




A) Information on Grants for Infrastructure – Foley/L. Duerr – Lindsey reported information she received from Bridgette Stocks that there are a few funding options available. Options are: 1) CDBG Grant funding in late summer/fall; 2) another round of Rebuild Illinois Public Infrastructure Grants will be coming in the future; not sure when; 3) ComEd funding available for wastewater upgrades to blowers and aerators – this would be energy efficiency funding and would come to the Village as

Minutes – Regular Meeting, February 22, 2021 – Page 2

rebates after the work is done; and, 4) for larger water or sewer projects, there is an IEPA Loan Program.  (The IEPA Loan is available for a project that is at least a million dollars total and the rate for that right now is 1.3% interest.)  The comment was made again that it would cost more to use grants for some of the projects the Village needs done and it would likely be better to just use available funds.  After discussion, it was agreed to ask Bridgette more about the ComEd rebate program and find out what the maximum funding could be.  Lindsey will correspond with Bridgette and get back to the Board.

B) Update on Low Interest Rate Loan from Economic Development Funds/Dittmar – Lindsey reported she is waiting to hear back from the Dittmar’s.

C) Input on Putting Together a Written Policy for Low Interest Rate Loans – It was agreed that Board Members will put their thoughts on paper regarding a policy and then get together for a short meeting to discuss details.

D) Other – None


A) Finance – Nicole Busch reported interest rates have been lowered which in turn allow mortgage rates to be lower.

B) Park & Special Projects – No Report

C) Public Events & Safety – Easter is April 4, 2021 – as discussed earlier, the decision was made to not have an Easter Party this year.

D) Trees & Sidewalks – No Report

E) Ordinance/Policy – No Report

F) Stone House Committee Pro Tem – 1) Update on Construction – The following was discussed:  1) Davis will look into seeing if the workers are done with the dumpster and if it could be removed; 2) the trim, cabinets and bathroom sinks are in; 3) need to get the carpet squares in and the in-floor heat going; and, 4) the gas lines are being moved so the outside basement entrance can be dug in.

G) TIF/Subdivision Committee Pro Tem – No Report


BRAINSTORMING – Davis stated: 1) He would still be interested in putting in a Splash Pad; and, 2) He received an invitation to East Dubuque’s Administrative Law happenings.  They would like it to be up and running smoothly before other communities join in.


ADJOURNMENT – Foley moved, Busch seconded that the meeting be adjourned at 7:54 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at


Village President

Attest: _____________________________________

Village Clerk