Regular Meeting of the Board of Trustees
Stone House
February 24, 2020
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, February 24, 2020 by President Davis. Members present were Nicole Busch, Shannon Driscoll, John Duerr, Ruth Foley and Bernard Trebian. Member Lindsey Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee, Brian Wachter and Carrie Stier.

J. Duerr moved, Busch seconded that the Minutes of the January 27, 2020 be approved as read. All voted aye.

The Treasurer’s Report was read. Driscoll moved, Foley seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The February bills were reviewed. J. Duerr moved, Trebian seconded that the February bills be approved for payment. On roll call vote, all voted aye.

A) Ambulance Board – No Report
B) S.M. Chamber –No Report
C) Other – Sand Prairie – a representative from Sand Prairie visited the meeting to discuss the availability of fiber internet in the Village. He discussed how they had sectioned off the Village and the number of users needed in each section. Residents can go to the website and try to sign on again, they will be told whether or not they have already signed up. It was agreed to have a marketing event in the spring and to put something in the Weekly Visitor and/or on Facebook in an attempt to get people interested. He will go back to the office and check the numbers once again.

A) Monthly Report – No Report
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

Joe Lee presented the following: 1) Building Permit and fee for Vance Kohler for solar unit; 2) Building Permit and fee for Carl Winter for solar unit; 3) Application for Kevin Stier for a permit to demolish the building at 315 North Avenue which was damaged when struck by a piece of machinery. Lee stated he cannot act on the permit until the building is inspected by a structural engineer. Davis stated that proper procedure is for the Zoning Administrator to deny the permit and then send papers to Stier for appeal to the Zoning Board of Appeals. Stier presented documents to the Board Members from the IL Dept. of Natural Resources regarding buildings on the National Register of Historic Places, and from Greg Stauder & Co., Consulting Engineers stating an opinion on the condition of the structure. Davis explained that the Village Zoning Ordinance regarding Historical Structures contains

Minutes – Regular Meeting, February 24, 2020 – Page 2

guidelines which need to be followed. Stier assured the Board that she and Kevin are “sensitive to historic preservation.” Davis stated that if the primary structure on the property was removed, that
would leave the property in a non-conforming state. A question was asked, as the Stier’s own the adjoining property, could the building on that property be considered the primary structure? No reply was given at this time. Davis then stated that no one on either the Zoning Board or the Village Board is qualified to inspect the structure so the Stier’s need to hire someone who is a qualified structural engineer. Stier was advised to contact Joe Lee in regard to the questions which need to be answered by the engineer, or, the engineer can contact Joe directly.


A) Administrative Law Ordinance/Further Discussion/Possible Action – Davis stated he is still looking into information for this.

B) Adult-Use Cannabis Ordinance/Further Discussion/Possible Action – President Davis presented the final draft of the proposed Cannibas Ordinance. After review and discussion, Foley moved, Trebian seconded to adopt and approve Ordinance No. 2020-001 – Municipal Cannabis Business Prohibition, an Ordinance Amending the Municipal Code of the Village of Scales Mound Prohibiting Cannabis Business Establishments. On roll call vote, all voted aye
C) Update on Utility Hookup Fees – Clerk Townsend presented information from two neighboring communities regarding their fees. She is waiting for information from a couple other communities. A short discussion was held in which it was agreed to look into options such as prorating installation fees.

D) Discuss/Finalize Public Works Job Description – Davis stated he had worked with Ron Duerr on the Employment Agreement and Job Description and will get it out to the Board Members in the near future.
E) Other – Nothing

A) Finance – Nothing
B) Park & Special Projects – Nothing
C) Public Events & Safety – Nothing
D) Trees & Sidewalks – 1) Update on Tree Replacement – Davis stated he is still working on getting information on replacement trees.
E) Ordinance/Policy – Nothing
F) Stone House Committee Pro Tem – 1) Bid Opening in March – the bids have been advertised and will be opened at a date and time to be announced.
G) TIF/Subdivision Committee Pro Tem – Shannon Driscoll stated she has done some investigation on this and will continue to look into it.

NEW BUSINESS – Ron Duerr asked if the Board would put together a document on the policy for someone purchasing water from the Village. That way there will be a record to explain the fee and a record of the sale. This will be looked into.
Minutes – Regular Meeting, February 24, 2020 – Page 3



J. Duerr moved, Foley seconded that the meeting be adjourned at 8:06 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at

Village President
Village Clerk