VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
September 30, 2024
7:00 P.M.
The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, September 30, 2024. The members present were Nicole Winter, Ruth Foley, Garrett Hillary, Scott Ohms, Kristy Schueller, John Duerr, and Janet Werner. Village Clerk Deven Morgensen, Village Treasurer Marissa Marquith, Ron Duerr, Dave Fosler, Zach Winter, Jerry Edwards, Melissa Dittmar, and Josh Altfillisch were also present.
Werner moved; Hillary seconded that the minutes of the Regular Meeting August 26, 2024, be approved as read. All voted aye.
The Treasurer’s Report was reviewed. Foley moved; Schueller seconded to accept the Treasurer’s Report as presented and to place it on file. On roll call vote, all voted aye.
Foley moved to have $50,000 from the Improvement Fund put into a seven (7) month Certificate of Deposit (CD) and $50,000 from the Economic Fund put into a seven (7) month Certificate of Deposit (CD); Schueller seconded. On roll call vote, all voted aye.
The monthly bills were reviewed. Werner moved; Hillary seconded that the August bills be approved for payment. On roll call vote, all voted aye.
CITIZENS COMMENTS/COMMUNICATIONS
A) Citizens Comments – 1) Josh Altfillisch – TIF Funds Request – Josh asked the village board if there are TIF funds available, how he could request some. President Winter will have the TIF Attorney draft an Inducement Agreement. John Altfillisch requested that the address be on North Ave rather than Washinton as the property entrance will be on North Ave.
B) S.M. Chamber – 1) Christmas Lights – Melissa Dittmar joined the meeting on behalf of the Chamber to discuss Christmas Lights. The Chamber agreed to set up the park tree, the nativity set, and decorate the tree by the appliance store. Jim Davis and Marvin Schultz will set up the remaining lights. Foley moved; Ohms seconded to approve a box of replacement bulbs be ordered to test durability. On roll call vote, all voted aye.
C) Contact Us Submissions – None.
D) Other – Flag donations were received from Margaret Townsend, Steve Townsend, Fran Edwards, and Jerry Edwards in honor of Carlan Koehn.
ORDINANCE VIOLATIONS/ADMINISTRATIVE LAW REPORT
1) The board discussed sending letters to various residents for yard appearance, weeds, mowing maintenance, animal incidents, unlicensed vehicles, and improper use of motor vehicles.
PUBLIC WORKS
A) Monthly Report – 1) Ron Duerr reported that the lift station was pumped and less wipes were found, but there were still some present. 2) Ron suggested adding more speed limit signs throughout town. 3) Ron provided the Cross Connection Survey forms to the board. 4) Ron requested permission to have Saam Construction mow out by the Ponds totaling $350. They typically do this once per year to keep the stumps down. Schueller moved; Foley seconded to approve Saam Construction mowing around the ponds. On roll call vote, all voted aye. 5) Ron reported that only one (1) delinquent water bill had not been paid and that water service has been shut off.
ZONING
A) Report – 1) The board discussed the current and potential permits which included Josh XX building permit, Carrie Miller solar permit, and Bret Hesselbacher driveway. B) Policy for Replacement Projects 1) The board tabled the discussion regarding zoning polices while Co-Zoning Administrators, Zach Winter and Dave Fosler, put together a draft.
OLD BUSINESS
A) Addition of Street Mirrors – Ohms reported that he is continuing to research locations for mirrors with the required setbacks. Initial locations will no longer be an option, and JULIE has to come out to mark the new locations.
B) Set Date and Time for TIF Joint Review Board Meeting – President Winter indicated a meeting date would be October 10, 2024, at 1PM.
C) Electronic Recycling Event – The date of the event is set for October 27, 2024, from 10AM – 2PM. One (1) board member will be present to assist with directing residents to the proper dumpster but will not assist with unloading the items.
OTHER COMMITTEE REPORTS
A) Street/Maintenance – This committee plans to schedule a meeting.
B) Sewer/Water – This committee plans to schedule a meeting.
C) Finance – None.
D) Park & Special Projects – None.
E) Public Events & Safety – None.
F) Trees & Sidewalks – None.
G) Ordinance/Policy – None.
H) Development –
i. Community Funding & Planning Services Contract – Water/Sewer – Schueller moved; Werner seconded to approve moving forward with contracting with Community Funding & Planning Services to seek water/sewer grant funding. On roll call vote, all voted aye.
NEW BUSINESS
A) Set Date for Trick or Treat – Hillary moved; Schueller seconded to set the hours for Trick or Treat on October 31, 2024, from 5:30 – 7:30 PM. All voted aye.
B) Approval of Audit – The draft of the audit was not received prior to the start of the meeting.
C) TIF Funds Request Application – The TIF Funds Request Application was reviewed and updated by the TIF Attorney. Foley moved; Hillary seconded to approve the final TIF Funds Request Application. On a roll call vote, all voted aye. Ohms and Duerr Abstained.
D) Park Pavilion and Old Jail Projects – The board discussed cleaning out the pod and storing the Christmas light in the pod rather than the old jail and fixing the old jail.
E) Tree Removal Bids – Mason and Franklin – At the time of the meeting, only one (1) bid had been received and there was miscommunication from the tree removal company on which tree they were quoting. Bids are still open to submission and a bid will be accepted at the next regular meeting.
F) Portable Building Placement Agreement with Art Morby – The agreement has not yet been received by the lawyer for review and was tabled to discuss at the next regular meeting.
G) October Meeting Date Change – The next regular meeting is being moved to Tuesday, October 29, 2024, at 7 PM due to conflicts. Foley moved; Schueller seconded to move the October regular meeting to Tuesday, October 29, 2024, at 7 PM. All voted aye.
H) Other – 1) Election papers can be obtained from Clerk Morgensen. 2) Jesse Nichols relayed to a board member the concern of parking and being blocked-in near Southside.
BRAINSTORMING – None.
CLOSED SESSION – None.
ADJOURNMENT – Duerr moved; Schueller seconded that the meeting be adjourned at 8:44 PM. All voted aye.
These Minutes were prepared by Village Clerk, Deven Morgensen.
These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com.
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Village President
ATTEST: ________________________________________
Village Clerk