VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
August 25, 2025
6:30 P.M.
The Regular Meeting of the President and Board of Trustees was called to order at 6:30 pm. on Monday, August 25, 2025.
The members present were Ruth Foley, Nicole Winter, Kristy Hesselbacher, and Janet Werner. Joshua Altfillisch. Deven
Morgensen was absent, Village Clerk, Tami Koons, was absent. Village Treasurer, Marissa Marquith, Chet VanRaalte,
Jerry and Fran Edwards were also present. Ron Duerr entered at 6:48 pm.PRESIDENT PRO-TEM
Foley moved; Werner seconded to appoint Nicole Winter as President Pro-Tem. All voted aye.
APPROVAL OF MINUTES – Regular Meeting July 28, 2025, Hesselbacher moved; Foley seconded to approve the
Regular meeting minutes from July 28, 2025, to be approved as read. All voted aye.
TREASURERS REPORT
The Treasurer’s Report was reviewed. High Point Apartments is behind on their water/sewer payments. Winter will attempt
to reach out to Management before sending shut-off notices. Foley moved; Altfillisch seconded to approve the Treasurer's
Report as presented and to place it on file. On roll call vote, all voted aye.
APPROVAL OF BILLS
The monthly bills were reviewed. A) Truck route signs cost correction at $28.50 per sign and $2.10 for reflective tape. B)
This month included Ron Duerr’s last two (2) payroll checks and 24 extra hours he worked. Hesselbacher moved; Werner
seconded that the August bills be approved for payment. On roll call vote, all voted aye.
CITIZENS COMMENTS/COMMUNICATIONS
A) Citizens Comments – None.
B) SM Chamber – None.
C) Contact Us Submissions – An anonymous complaint was submitted through the "Contact Us" form in the Weekly
Visitor regarding a dog barking between 5:00 AM and 7:00 AM at 102 Clark. The board will send a letter to inform the
residents of the noise ordinance. No follow-up requested.
D) FOIA Requests – One (1) request was received from Nathan Bock of Rock Falls, Illinois, inquiring about our
Montgomery contract and associated rates. Response was sent timely.
E) Other – None.
ORDINANCE VIOLATIONS/ADMINISTRATIVE LAW REPORT
A) 1) A complaint was received from Rec Park concerning Nathan Wills, who has been parking his truck and trailer behind
the fire department on park property. Ordinance Officer Arty Moyer previously met with Wills to address the issue
Winter will contact Arty via email to schedule a follow-up meeting with Wills. 2) Arty reported a junked Cadillac
parked in the alley near 123 Schuyler Ave. A warning notice has been posted on the vehicle. 3) VanRaalte mentioned
he had spoken with Arty regarding another vehicle located on the ramp at Sandlin’s. 4) Altfillisch received an inquiry
from Jody Lee about a water connection. Upon review, it was determined that the issue involved a whole-house filter,
which is not the responsibility of the Village of Scales Mound. 5) Werner noted that weeds are overgrown at Staver’s
dog run. Arty was asked to speak with Staver about both the trailers and the condition of the dog run. 6) Altfillisch
reported a logging rig parked with weeds growing around it and would like Arty to investigate if this area is the county
or the village property.
PUBLIC WORKS
A) Monthly Report – 1) VanRaalte reported that the concrete work at the village shop has been completed. He has also
been busy with mowing, weeding, and performing cold patching throughout the Village. 2)Altfillisch and VanRaalte
discussed the possibility of constructing a wall covering two-thirds of the building’s length instead of the full length to
reduce costs. VanRaalte noted that there are numerous holes in the walls that should be sealed before any insulation is
installed. VanRaalte also mentioned the need for pallet forks for the skid loader and will obtain a couple of quotes to
submit to the board for consideration. 3) VanRaalte stated that chemicals have been placed at both well houses. Winter
will provide VanRaalte with an eye-washing station for him to install. 4) VanRaalte has also been spraying weeds in
several areas around town. 5) Duerr presented him with a report on fire hydrant repairs and asked VanRaalte to file and
complete this report annually.
ZONING REPORT
A) Monthly Report – None.
OLD BUSINESS
A) Water Main Replacement – This topic was tabled as there is not currently an update.
B) IML Conference – Altfillisch is not planning on attending. Winter and Morgensen will be attending.
C) Truck Route and Street Signage – Truck signs are in and ready to post. VanRaalte stated that the arrow signs need to
be replaced as well as two (2) new “no truck” signs. VanRaalte will obtain quotes.
D) Electronic Recycling Event – September 14, 2025, from 10:00 am – 2:00 pm. The village did get approval from the
Rec Park committee to place the dumpsters on their property.
E) MFT Audit Fiscal Year 2023 – Winter, Treasurer Marquith, and Finance Committee Chair Morgensen had a call with
the MFT auditor and provided all information he requested.
F) Unemployment Benefits Appeal –The unemployment hearing is scheduled. The Village submitted all supporting
documentation to the unemployment judge. Winter will be on this call and will report back to the board.
OTHER COMMITTEE REPORTS
A) Street/Maintenance – None.
B) Sewer/Water – EPA will be here to recheck to make sure the village completed the requirements we stated we would
complete. Steve Winter will be present for this inspection.
C) Finance – None.
D) Park & Special Projects – None.
E) Public Events & Safety – None.
F) Trees & Sidewalks – None.
G) Ordinance/Policy – None.
H) Development – None.
NEW BUSINESS
A) Grocery Tax Ordinance – Hesselbacher moved; and Werner seconded to approve the Grocery Tax Ordinance as
presented. On roll call, all voted aye.
B) Utility Rate Ordinance – This has been tabled until the next meeting.
C) Temporary Employee Extra Hours – This topic was discussed and approved with the bills.
D) Emergency Action Plan – Drinking Water – A new action plan was created. Altfillisch moved; Hesselbacher
seconded to approve the new Emergency Action Plan. On roll call, all voted aye.
E) Village Shop Repairs – Concrete and water hydrant are complete, and they also found the main water line while
digging. VanRaalte is obtaining quotes for the door.
F) Other – 1) Randy Goodwin will resend the water main quote. 2) The Rec Park Committee respectfully requests
permission to use Village Stone House for their annual meeting scheduled for September 25, 2025. The board did not
have any objections to allowing the Rec Park Committee to use the Stone House for their Annual Meeting.
BRAINSTORMING – None.
CLOSED SESSION – None.
ACTION FROM CLOSED SESSION – None.
ADJOURNMENT – Altfillisch moved; Werner seconded that the meeting be adjourned at 7:22 PM. All voted aye.
These Minutes were prepared by Village Clerk, Tami Koons.
These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at
www.scalesmound.com.