VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
July 29, 2024
7:00 P.M.
The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, July
29, 2024. The members present were Nicole Winter, Ruth Foley, Scott Ohms, Kristy Schueller, and Janet
Werner. Trustees John Duerr and Garrett Hillary were absent. Village Clerk Deven Morgensen, Village
Treasurer Marissa Marquith, Ron Duerr, Dave Fosler, Zach Winter, Fran Edwards, Jerry Edwards, Brian Bussan,
Margaret Townsend, and Steve Townsend were also present. Melissa Soppe entered at 7:02 p.m.
Schueller moved; Foley seconded that the minutes of the Regular Meeting June 24, 2024, and Amended
Regular Meeting May 28, 2024, be approved as read. All voted aye.
The Treasurer’s Report was reviewed. Werner moved; Schueller seconded to accept the Treasurer’s Report as
presented and to place it on file. On roll call vote, all voted aye.
The monthly bills were reviewed. Foley moved; Schueller seconded that the July bills be approved for
payment. On roll call vote, all voted aye.
CITIZENS COMMENTS/COMMUNICATIONS
A) Citizens Comments – 1) Jerry Edwards – Road Closure Request – Auction – August 15, 2024 – Jerry
requested Burrall Ave be closed to traffic for an auction to take place safely. The board will send surrounding
neighbors a notification of the closure. 2) Melissa Dittmar – Road Closure Request – Country House Grocery
Customer Appreciation – August 31, 2024 – Melissa requested closure of Main Street for Country House
Grocery Customer Appreciation. The board will send surrounding neighbors a notification of the closure. 3)
Margaret Townsend – New Flag Purchase Request – President Winter explained the Flag Program which
allows residents to purchase a flag in memory of loved ones. Foley thanked Margaret, Steve, Fran, and Jerry for
helping maintain the program. Margaret requested the board purchase fifty (50) replacement flags to replace
worn/torn flags. Ohms moved; Schueller seconded to purchase fifty (50) replacement flags for the Flag
Program. On roll call vote, all voted aye. 4) Brian Bussan – Tree Removal Request – Brian requested the Village
remove the tree that drops limbs on his property during storms. Ohms moved; Foley seconded to remove the
tree located near Brian Bussan’s home. On roll call vote, all voted aye.
B) S.M. Chamber – The board discussed still needing to meet with the Chamber to discuss Christmas Lights.
The board will check with the Chamber on the date of their next meeting. The board discussed looking into
options for fixing the lights as needed such as a possible grant through ComEd.
C) Contact Us Submissions – None.
D) Other – None.
ORDINANCE VIOLATIONS/ADMINISTRATIVE LAW REPORT
1) The board discussed sending letters to Aaron Frey, Robert Hoftender, and Ray Potter.
PUBLIC WORKS
A) Monthly Report – 1) Ron Duerr reported that the lines and crosswalk by the school have been repainted.
Werner complemented the fixed posts and paint on the fencing near the railroad. Ron Duerr asked Ohms to
reschedule the committee meeting that was cancelled due to the storm. 2) Source Water Protection Plan –
Ron Duerr reported on the Source Water Protection Plan and indicated the report was complete.
ZONING
A) Report – 1) The board discussed the current and potential permits which only included Nathan Wills. B)
Policy for Replacement Projects 1) The board tabled the discussion regarding zoning polices while Co-Zoning
Administrators, Zach Winter and Dave Fosler, put together a draft.
OLD BUSINESS
A) Addition of Street Mirrors – Ohms reported that Matt Kelly with Kelly Fencing provided a quote for adding
posts for the mirrors totaling $1,275. Foley moved; Schueller seconded to have Matt Kelly with Kelly Fencing
add the posts for the mirrors totaling $1,275. On roll call vote, all voted aye.
B) IML Conference – President Winter asked the board if anyone would like to attend the conference with her
as she is going to attend using the one (1) complementary admission provided to the Village by RMA for having
a membership. Clerk Morgensen volunteered to attend the conference. Foley moved; Ohms seconded to have
Clerk Morgensen attend the conference. On roll call vote, all voted aye.
OTHER COMMITTEE REPORTS
A) Street/Maintenance – This committee plans to schedule a meeting.
B) Sewer/Water – This committee plans to schedule a meeting.
C) Finance – None.
D) Park & Special Projects – None.
E) Public Events & Safety – None.
F) Trees & Sidewalks – None.
G) Ordinance/Policy – None.
H) Development – The board has received and reviewed proposals from both Origin and Fehr Graham for the
development of the subdivision. Foley expressed that Origin appeared to be hands on throughout the process.
Werner moved; Foley seconded to proceed with Origin’s proposal for the subdivision development. On roll call
vote, all voted aye. President Winter voted aye, and Ohms abstained.
NEW BUSINESS
A) Appropriation Ordinance – The board reviewed the Appropriation Ordinance. Ohms moved; Schueller
seconded to approve the Appropriation Ordinance as presented. On roll call vote, all voted aye.
B) Review Closed Session Minutes from the Past 6 Months/Recordings from 18 Months – Foley moved;
Werner seconded to have the closed minutes remain closed and dispose of recordings older than 18
months. All voted aye.
C) Approval of 2023 Audit – Foley moved; Schueller seconded to approve the 2023 Audit as presented. All
voted aye.
D) Set Date and Time for TIF Joint Review Board Meeting – This topic was tabled as the TIF Attorney had
additional questions before he could complete the review.
E) Electronic Recycling Event – The board will check with Humphrey to determine if a Sunday would fit their
schedule and the board can manage the event. The target date will be October 2024.
F) Mulgrew Contract – The board currently has a contract with Mulgrew, but the contract is due to be
renewed. Schueller moved; Werner seconded to renew the contract with Mulgrew. On roll call vote, all
voted aye.
G) SMRA End of Year Party – Liquor License – Werner moved; Ohms seconded to approve the SMRA End of
Year Party Liquor License request with the issue fee waived. All voted aye.
H) Soppe Contract – President Winter asked Melissa Soppe to confirm if they would be interested in a
contract for emergency situations. President Winter explained that it would be for emergency situations
such as storms which would allow the Village to know in advance the cost associated with storm clean up.
The board expressed that it would be in the best interest of the Village and the Village residents to have
the cost of a job upfront to avoid any pricing confusion. Melissa indicated she would check with Jeremy.
Jerry Edwards expressed his gratitude for Jeremy doing storm clean up. The board reiterated they
appreciate the work but would like a contract in place. Margaret Townsend indicated there had previously
not been a contract in place.
I) Other – None.
BRAINSTORMING – 1) Margaret Townsend expressed wanting to have the Flag Program list distributed in the
Weekly Visitor. 2) President Winter advised that a FOIA request had been received and it was being processed.
CLOSED SESSION – None.
ADJOURNMENT – Werner moved; Schueller seconded that the Meeting be adjourned at 8:31. All voted aye.
These Minutes were prepared by Village Clerk, Deven Morgensen.
These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at
www.scalesmound.com.
______________________________________
Village President
ATTEST: ________________________________________