VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
June 24, 2024
7:00 P.M.
The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, June 24, 2024. Members present were Nicole Winter, Ruth Foley, Scott Ohms, and John Duerr. Kristy Schueller entered at 7:03 PM. Trustees Janet Werner and Garrett Hillary were absent. Village Clerk Deven Morgensen, Village Treasurer Marissa Marquith, Ron Duerr, Dave Fosler, Zach Winter, Fran Edwards, Jerry Edwards, Bob Wachter, and Art Morby were also present.
Ohms moved, Duerr seconded that the minutes of the Regular Meeting May 28, 2024, Development Committee Meeting May 28, 2024, and Special Meeting June 19, 2024, be approved as read. All voted aye.
The Treasurer’s Report was reviewed. Foley moved; Duerr seconded to accept the Treasurer’s Report as presented and to place it on file. On roll call vote, all voted aye. President Winter voted aye.
The five (5) matured Certificates of Deposit (CDs) were discussed. Foley motioned; Ohms seconded to purchase a $130,000 CD for the Motor Fuel Fund, a $100,000 CD for the Sewer Fund, and to have the regular savings account transitioned to an Elite Money Market account. On roll call vote, all voted aye.
The monthly bills were reviewed. The board discussed the storm tree removal bill received from Soppe. The board discussed having the Village Attorney request an itemized invoice prior to paying the invoice. Duerr moved; Schueller seconded that the June bills be approved for payment excluding the bill from Soppe that requires more information. On roll call vote, all voted aye.
CITIZENS COMMENTS/COMMUNICATIONS
- A) Citizens Comments – 1) The board provided an update on prior citizen comments regarding the truck route. The Village posted a communication on proper truck route usage on the Village Facebook page.
- B) S.M. Chamber – None.
- C) Contact Us Submissions – None.
- D) Other – None.
ORDINANCE VIOLATIONS/ADMINISTRATIVE LAW REPORT
1) A tracker has been created for board members to add and review the status of ordinance violations.
PUBLIC WORKS
- A) Monthly Report – 1) Ron Duerr reported that the SCADA is up and running. Ron reported that he has not received an additional garbage container. Ron reported that he has been using his own chainsaw for the village and wants the village to purchase one for him. Ron requested to be paid more when he is on call for the lift station. President Winter advised Ron that the board can schedule a separate meeting with him and will discuss this matter in closed session due to it being a personnel conversation. Duerr motioned; Ohms seconded for Ron to purchase a Village chain saw. On roll call vote, all voted aye.
ZONING
- A) Report – 1) The board discussed the current and potential permits. B) Policy for Replacement Projects 1) The board tabled the discussion regarding zoning polices while Co-Zoning Administrators, Zach Winter and Dave Fosler, put together a draft.
OLD BUSINESS
- A) Addition of Street Mirrors – The street mirrors were received, and Ohms is researching how and where to install them. Matt Kelly with Kelly Fencing will be providing a quote for adding posts for the mirrors.
- B) Water/Sewer/Garbage Rates – The rate change has been advertised and bills have been sent out reflecting the new rates.
OTHER COMMITTEE REPORTS
- A) Street/Maintenance – None.
- B) Sewer/Water – None.
- C) Finance – This committee plans to schedule a joint committee meeting with the Development committee.
- D) Park & Special Projects – None.
- E) Public Events & Safety –
- F) Trees & Sidewalks – None.
- G) Ordinance/Policy –
- H) Development – The board has received proposals from both Origin and Fehr Graham. The board will review both proposals to determine which proposal to proceed with. The discussion was tabled due to not having enough board members present who do not reside in the TIF district.
NEW BUSINESS
- Preliminary Appropriation Ordinance – Foley presented figures for the preliminary appropriation ordinance. The report will be reviewed at the July regular meeting.
- IML Conference – President Winter asked the board if anyone would like to attend the conference with her as she is going to attend using the one (1) complementary admission provided to the Village by RMA for having a membership.
- SMRA – Mud Volleyball and Wurm – Oellerich Tournament – Clerk Morgensen advised the board that the Scales Mound Recreation Association is having their Mud Volleyball tournament on August 10, 2024, and the Wurm – Oellerich Softball Tournament on August 17, 2024. Clerk Morgensen asked for volunteers to assist with the concessions for these events.
- Other –
BRAINSTORMING – 1) President Winter shared that Apple River State Bank has been receiving questions regarding utility bills that they are unsure how to answer. President Winter suggested having a contact sheet for residents to reference on who to contact with questions.
CLOSED SESSION – None.
ADJOURNMENT – Foley moved; Duerr seconded that the Meeting be adjourned at 8:10. All voted aye.
These Minutes were prepared by Village Clerk, Deven Morgensen.
These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com.
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Village President
ATTEST: ________________________________________
Village Clerk