Minutes for September 30, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
September 30, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, September 30, 2019 by President Davis. Members present were Nicole Busch, Shannon Driscoll, Lindsey Duerr, Ruth Foley and Bernard Trebian. Member John Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee and Brandon Behlke, Galena Gazette reporter.

L. Duerr moved, Trebian seconded that the Minutes of the August 26, 2019 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed. Steve Stadel reported that they found the solution to the variance in the Corporate and Improvement accounts and have corrected the problem. He also stated the Village will be receiving two checks from Motor Fuel Tax, one for the old amount and now a separate check for the increased gas tax recently imposed by the State. Foley moved, Busch seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The September bills were reviewed. L. Duerr moved, Foley seconded that the September bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – No Report
B) S.M. Chamber – No Report
C) Email from IML Regarding Property Tax Relief Task Force Update – The IML has requested to be a partner with the Task Force in addressing the issue of property tax relief. Per state statue, the Task Force is required to deliver an initial report of findings by October 31, 2019 and a final report by December 31, 2019. They will keep municipalities informed. More information can be found on the IML website at iml/org/propertytax.
D) Email from IML Regarding Adult-Use Cannabis: Frequently Asked Questions – The IML has worked with the law firm of Klein, Thorpe and Jenkins, Ltd. to develop answers to questions asked regarding the legalization of adult-use cannabis. Resources can be found at iml.org/cannabis. President Davis stated he will contact Terry Kurt for information to present to the Ordinance/Policy Committee when they meet regarding this matter. Information was also received from the IL Dept of Revenue regarding municipalities imposing a local Cannabis Retailers’ Occupation Tax beginning September 1, 2020. Davis feels the Board should consider this tax.
E) Other – None

PUBLIC WORKS
A) Monthly Report – Ron Duerr reported: 1) the storage unit is coming tomorrow; 2) he would like to meet with the Sewer & Water Operations Committee to discuss the issue of water infiltration. He reported that recently the Village is pumping 10 times more than normal which is especially hard on the infrastructure. Davis stated we need to get out and camera the lines, identify the problem areas, and correct the problems in order to solve the infiltration issues. He also reminded the Board that the EPA wants the Village to inspect all water lines, looking for lead pipes. Davis suggested incorporating the two inspections, possibly having an engineer from Fehr-Graham help with the inspections. This

Minutes – Regular Meeting, September 30, 2019 – Page 2

needs to be started before spring. It is evident that sump pumps are pumping into the wastewater
system and this needs to change. If it comes down to people not being able to afford to install a sump pump, the Village may have to come up with some kind of financial assistance. Upon being asked about what is and is not allowable, Davis stated “if it comes from the tap, it can go into the wastewater; if it comes from Mother Nature, it cannot.” The issue with infiltration at the manholes continues and the plan is to do camera work tomorrow night and repair some of the holes with cement. The issue of wipes collecting at the pump continues. It was agreed to tentatively set a Sewer & Water Operations Committee meeting for Tuesday, October 22nd.
B) Operation/Maintenance/Streets Committee Report – None
C) Sewer & Water Operations Committee Report – Nothing further

ZONING REPORT
Joe Lee, Zoning Administrator presented approved Building Permits for: 1) Charles Davis for changing the location of the steps to the upper level at 307 Franklin Street; 2) Tammy Hesselbacher for work on her house at 501 Clark Avenue; and 3) Steve & Margaret Townsend for sewer and water hookup at 96 Provost Avenue.

ORDINANCE VIOLATIONS
Lindsey Duerr has been working on the list of ordinance violations to give to Mike Brown. She would like the rest of the Board to check the list she has and then decide if a second letter should be sent or if Mike should just start knocking on doors. Board Members will get back to her.

OLD BUSINESS
A) Decisions on Bid Letting for Renovations at Stone House – Davis stated he has heard nothing from the engineers or the architect since the last meeting. It was agreed to hold back on letting the bids until after the first of the year for the work to be done in early spring.
B) Further Discussion/Possible Action on Amendment to Nuisance Ordinance – Board Members received a copy of the amendments – Section 3-1-1 through 3-1-4. Busch moved, Trebian seconded to accept the amendments to the Nuisance Ordinance No. 2008-001 as presented. On roll call vote, all voted aye.
C) Further Discussion/Possible Action on Solar Panel Regulations – Discussion was tabled as President Davis is checking with Attorney Kurt as to whether this should be done as an ordinance or a policy.
D) Further Discussion/Possible Action on Administrative Law Ordinance – Further discussion tabled to October Board Meeting.
E) Emergency Operation Plan – Have the Updated Information for Notebooks – will work on replacing the updated pages in the books. At this time Ron Duerr, Jim Davis, Ruth Foley and Margaret Townsend discussed the emergency drill held on September 21st. Others participating in the drill were the CN Railroad, Apple River, Warren and Shullsburg Fire Departments, Galena EMS, County Hazmat Team and Chuck Pedersen, County Emergency Manager. The Village would have access to the Code Red notification system if they so desired. The railroad is willing to give a group training on emergency procedures if anyone is interested. Everyone agreed that the drill went well.
F) Other – None

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Update/Benches – The committee stated they have decided to purchase 3 benches and have picked the style. The project will be put on hold until spring when the cement
Minutes – Regular Meeting, September 30, 2019 – Page 3

pads can be poured. It was also suggested that maybe someone would be interested in purchasing a bench in memory of a loved one and then a plaque could be placed on the bench.
C) Public Events & Safety – Trick or Treat Update – Trick or Treat will be held from 5:30 p.m. to 7:30 p.m., Thursday, October 31, 2019. Due to the fact that this is a school night, it was decided to NOT have the gathering at the Town Hall after the Trick or Treat.
D) Trees & Sidewalks – Jeremy Soppe is continuing to remove the trees destroyed by the Emerald Ash Borers. His policy is to save the tree if at all possible, however if it is hollow and/or presents a safety hazard, it will need to be removed.
E) Ordinance/Policy – After a short discussion, it was decided it would be best at this time if the Ordinance Enforcer would just go to the doors of the people who are violating the ordinances and discuss with them cleaning up, respecting the neighbors, etc. Then if they don’t comply, further action will be taken.
F) Stone House Committee Pro Tem – Nothing further.
G) TIF/Subdivision Committee Pro Tem – Shannon Driscoll presented information on the meeting held on September 23. She stated the property owners are interested in the project and they would like the Village to make an offer on the land. The Committee will discuss prices and get back to them. Members of the TIF Committee plan to attend a speaking engagement about TIF development on October 2, 2019 in Elizabeth held by the mayor of Pearl City. Pearl City has completed two new subdivisions and the Board would like to hear details of how they proceeded with their projects.

NEW BUSINESS
A) Jo Daviess County Hazard Mitigation Planning Committee – Ruth Foley provided information regarding updating the County Hazard Mitigation Plan. She had received an email from Zachary Krug with American Environmental Corp. who stated they are assisting the County in this matter and are working to set up the Hazard Mitigation Planning Committee. They are looking for a representative from Scales Mound for the committee. The first meeting is October 29, 2019 at Crossroads Church in Galena and they plan to have two more meetings after that. John Duerr has said he would be interested in attending that meeting. The Board agreed to send John as the Scales Mound representative.
B) Other – None

BRAINSTORMING
A) Ron Duerr was authorized to purchase several new garbage receptacles for various areas in town.
B) Delinquent Utility Bills – The delinquent accounts will be reviewed in January. Lindsey will send out reminder letters to those who are delinquent reminding them they can set up auto pay at the bank.

CLOSED SESSION – None

ADJOURNMENT
Foley moved, L. Duerr seconded that the meeting be adjourned at 8:07 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

________________________________
Village President

ATTEST: _____________________________________
Village Clerk

Minutes for August 26, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
August 26, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, August 26, 2019 by President Davis. Members present were Nicole Busch, Shannon Driscoll, John Duerr, Lindsey Duerr, Ruth Foley and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee, Bridgette Stocks and Andy Reeter of Fehr Graham.

L. Duerr moved, Foley seconded that the Minutes of the July 29, 2019 Regular Meeting be approved as read. All voted aye.

J. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye. After a brief discussion, it was agreed to remove the line item “Petty Cash” from the Treasurer’s Report as it is not being used.

The August bills were reviewed. Foley moved, L. Duerr seconded that the August bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported that July was an especially busy month for ambulance calls and August also has had many calls.
B) S.M. Chamber – No Report
C) Flag Donation from Stuart & Mary Ohms – A special “Thank You” to Stuart and Mary Ohms for the $50.00 donation for a flag.
D) Other – Nothing

PUBLIC WORKS
A) Monthly Report – Ron Duerr reported: 1) the skidloader is here and has been put to use; 2) after moving out the recently sold excessive equipment, he feels there is still a need for a portable storage unit. J. Duerr moved, Foley seconded to purchase a 40’ shipping container as discussed at a previous meeting. All voted aye. There were no objections from the Board to paying for the unit upon delivery. John and Ron will take care of ordering it and getting it delivered; 3) he is working on spreading the mulch around the playground equipment. 4) Davis stated he was able to locate some pressure treated logs to use to rebuild the playground log home.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – Joe Lee presented the paperwork and fee from Eagle Point Solar for a permit to install solar panels on the Leo Werner residence.

ORDINANCE VIOLATIONS
A) Two letters Sent Out – Clerk Townsend gave copies of the two ordinance violation letters she sent out. One letter was signed for and the property has been mowed. The other letter has not yet been signed for.

Minutes – Regular Meeting, August 26, 2019 – Page 2

B) Other – Discussion was held on other properties which are in violation. Additional letters will be sent out and Lindsey will keep in touch with Mike Brown.

OLD BUSINESS
A) Decisions on Bid Letting for Renovations at Stone House – A lengthy discussion was held with Bridgette Stocks and Andy Reeter regarding the bidding process for the Stone House renovations. The following was discussed: 1) Jim Baranski – want to get his opinion on building specs, he will set the time period the bids can be out, and where to pick up the bid specs (maybe from Jim in Galena), 2) Ron Duerr will be designated as the contact for onsite inspection of project. 3) Will a pre-bid meeting be necessary? 4) Agreed to place invitation to bid in The Flash, Galena Gazette, Journal Standard, Telegraph Herald and The Weekly Visitor. 5) Bids will be open at the Stone House; 6) be sure to put in the Right of Refusal clause (do not have to choose the lowest bid if uncomfortable with it); and, 7) project needs to be completed before the grant expires.

At this time, Shannon Driscoll reported on the Subdivision/TIF Committee meeting held on August 5th. They went over the numbers Bridgette Stocks had left with the Board last month. They talked about using Economic Development Funds to help with the project and they agreed to set up a meeting to talk with Ann and Terry Beebe regarding possible development of their property west of the Village. Dan Davis had previously stated he would be willing to look at the locations on either side of the Village for development. Bridgett was asked about the two successful TIF developments in Pearl City, IL. She stated she will be meeting with Pearl City in a couple of weeks and will talk with them about the developments at that time and relay information to the committee.

B) Further Discussion/Possible Action on Amendment to Nuisance Ordinance – tabled to September Regular Board Meeting
C) Further Discussion/Possible Action on Solar Panel Regulations – tabled to September Regular Board Meeting
D) Further Discussion/Possible Action on Administrative Law Ordinance – tabled to September Regular Board Meeting
E) Emergency Operation Plan Update – Ruth Foley stated the information has all been updated and will be sent to the printer for copies.
F) Other – None

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Update/Benches – the Bandstand has been painted to match the colors of the playground equipment and looks good. Lindsey and Shannon reported they are still looking for benches for the park. Davis stated that sometime in the future, he would be interested in restructuring the building which was originally the Village Jail.
C) Public Events & Safety – It was agreed to set Halloween Trick or Treat for Thursday, October 31, 2019 from 5:30 p.m. to 7:30 p.m. The Fire Department will be asked to patrol the streets during the event.
D) Trees & Sidewalks – No Report
E) Ordinance/Policy – No Report
F) Stone House Committee Pro Tem – Nothing further.
G) TIF/Subdivision Committee Pro Tem – Information from 08/05/19 Meeting – Nothing further.

Minutes – Regular Meeting, August 26, 2019 – Page 3

NEW BUSINESS – Nothing

BRAINSTORMING – 1) A concern was expressed regarding the structure on North Avenue that was hit by moving equipment wondering if some sort of barricading should be put in place to keep anyone from getting too close to the temporary support system that was used. It was agreed that as the structure is not on Village property, the Village has no responsibility in that matter. The concerned person should speak with the property owner.
2) A concern was expressed that there was no building permit issued for the work being done on the retaining wall near the Davis building at 307 Franklin Street. Davis explained that a permit is not needed as it does not involve a structure and there will be no change to the footprint. It is considered the same as sidewalk work for which no permit is required.

CLOSED SESSION – None

ADJOURNMENT
Foley moved, J. Duerr seconded that the meeting be adjourned at 8:45 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com
___________________________________
Village President

ATTEST: ________________________________
Village Clerk

Minutes for July 29, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
July 29, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, July 29, 2019 by President Davis. Members present were Nicole Busch, John Duerr, Lindsey Duerr, Ruth Foley, and Bernard Trebian. Member Shannon Driscoll was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Bridgette Stocks and Joe Lee.

L. Duerr moved, J. Duerr seconded that the Minutes of the June 24, 2019 Regular Meeting be approved as read. All voted aye.

Foley moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The July bills were reviewed. Trebian moved, L. Duerr seconded that the July bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported the Board has worked out a tentative agreement with the County for three months so they can work out a permanent budget.
B) S.M. Chamber – No Report
C) Other – Mediacom Letter – Clerk Townsend received a letter from Mediacom in which they stated they and their affiliates are an equal opportunity employer and they would ask the Village’s assistance in furthering these principles as well.

PUBLIC WORKS
A) Monthly Report – 1) Open Bids on Excess Equipment – Bids were received as follows: Dorrance Bussan bid $150 for the Rhino 7 ft. 3 point hitch blade; Chuck Davis bid $975 for the IH 2424 utility tractor with side mount sickle mower, the Woods 5 foot 3 point hitch rotary mower and 5 foot loader bucket. J. Duerr moved, Foley seconded to accept both bids. On roll call vote, all voted aye.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – Davis stated that the EPA is requiring an increase in the chlorine level in the water system. They have a specific date as to when it is to start. A notice will be put on Facebook and the Weekly Visitor to inform residents of the change.

ZONING REPORT
Joe Lee presented: 1) the paperwork from Brian Busch to receive his performance bond back as the construction and clean up on his garage has been complete. Treasurer Stadel will take care of that.; 2) the paperwork and fees from Smart Energy Solutions for a permit to install solar panels on the Scott Ohms residence.; and, 3) paperwork and fee for performance bond from Joe & Arlene Alt, Ultimate Homes, LLC for rehabilitation of the home at 105 Schuyler Avenue.

ORDINANCE VIOLATIONS
A) July review of Delinquent Utility Bills/Any Disconnects – Treasurer Stadel stated there are 4 accounts on the list which received notice that they would be disconnected if not paid in full. 2 paid and 2 will be disconnected.
Minutes – Regular Meeting, July 29, 2019 – Page 2

B) Other – Lindsey Duerr stated they have met with Mike Brown and he has agreed to the Village offer to deliver notices to those in violation of the Village’s ordinances. L. Duerr moved, J. Duerr seconded to hire Mike Brown as Ordinance Enforcer on an on call basis effective immediately. All voted aye. There are numerous violations of the Nuisance and Grass Control Ordinances at this time. Lindsey will get the list to Mike to have him get started.

OLD BUSINESS
A) Action on Appropriation Ordinance – President Davis asked for a motion on the ordinance. Foley moved, J. Duerr seconded to pass and approve the Appropriation Ordinance (Ordinance #2019-001) for the Fiscal Year beginning May 1, 2019 and ending April 30, 2020. in the amount of $904,000.00. On roll call vote, Foley, aye; Busch, aye; J. Duerr, aye; L. Duerr, aye; Trebian, nay. Motion carried. This ordinance will be filed with the County Clerk and posted as required.
B) Review Closed Session Minutes from the past 6 Months/Recordings for Prior 18 Months – there were no Closed Session Minutes during the past 6 months. L. Duerr moved, J. Duerr seconded to destroy the appropriate recordings for the period prior to 18 months ago. On roll call vote, all voted aye.
C) Emergency Operation Plan Update – Foley presented the information which needs to be updated. It was agreed that it is up to Fire Chief Carl Winter to decide if he wants to conduct a disaster drill.
D) Other – President Davis told the Board that the group that works on the Christmas lights would like to finish updating the 6 or 7 strings of lights this year. The approximate cost would be $1500. Next year sockets and wires will need to be replaced. J. Duerr moved, L. Duerr seconded to spend up to $1500 for refurbishing the strings of Christmas lights. On roll call vote, all voted aye. In further discussion it was suggested that in an effort to lighten the workload a little, perhaps someone could make something with wheels to move the decorations around.

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – 1) Information on Repairs/Painting of Bandstand – President Davis will talk with Tom Jeffrey regarding the painting and staining in the park. He has also contacted someone who has expressed an interest in redoing the small log cabin. 2) Lindsey Duerr stated the committee feels there needs to be 3 or 4 benches put near the playground equipment. She will bring information to the August Board Meeting. 3) Ron Duerr stated he would like to have some mulch delivered to freshen up the areas around the playground equipment.
C) Public Events & Safety – Appreciation was expressed to Ron Duerr and Jeremy Soppe for the work they did to clean up after the damage done by the recent high winds. Clerk Townsend also expressed thanks to anyone who picked up the flags after the storm. There were 47 out of the 70 blown down, poles broken off, etc.
D) Trees & Sidewalks – No Report
E) Ordinance/Policy – Report from 7/11/19 Meeting – At the meeting, the committee put together regulations for solar panels and also prepared an amendment to the Nuisance Ordinance. These will be given to Attorney Terry Kurt for an opinion and to prepare the final documents. Also discussed was the use of an Administrative Law Judge. They will present information on all of this at the August Board Meeting for Board consideration and possible action.
Discussion was held on changing the current rules regarding installation of water and sewer to an individual’s property. Due to the increase in costs, it was proposed that the complete installation cost of water and sewer connections be the responsibility of the property owner. Busch moved, Trebian seconded that the current policy be amended to make the complete installation costs the responsibility of the property owner. On roll call vote, all voted aye.

Minutes – Regular Meeting, July 29, 2019 – Page 3

F) Stone House Committee Pro Tem – Update on Remodeling Project – Bridgette Stocks of Fehr-Graham stated the specs are done and they are waiting for Jim Baranski to finish up separating all the pieces out for bidding. She expects to receive them by the end of next week. She will bring the bid book to the August meeting. Her questions are: does the Village want the bids out for 2 weeks?
Where should the bids be advertised? When and where should the bids be opened? These questions should be answered at the August Board Meeting.

G) TIF/Subdivision Committee Pro Tem – After a brief discussion, L. Duerr moved, Foley seconded to pay $613.50 to Fehr-Graham for engineering fees accrued to date on Dan Davis’s proposed TIF project. On roll call vote, all voted aye. Bridgett Stocks discussed with the Board Davis’s proposal and stated they have changed and moved things on the plans and the latest estimate is $500,000 resulting in 8 properties. President Davis assured Bridgett that no matter what comes about, the Village intends to do what is financially responsible for the Village. Discussion was held on the proposal to develop on the west side of the Village instead of the east side. Everyone involved agreed that the ideal situation would be to get several entities to form a group to develop the property – land owner, plumbers to be responsible for the water/sewer, heavy equipment owner/operator to do roads and infrastructure, and, last but not least, investors. It would be a matter of these people stepping up to start the process.

NEW BUSINESS – None

BRAINSTORMING –
CLOSED SESSION – None

ADJOURNMENT
L. Duerr moved, Foley seconded that the meeting be adjourned at 8:40 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

_________________________________
Village President

ATTEST: _____________________________________
Village Clerk

Minutes for June 24, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
June 24, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, June 24, 2019 by President Davis. Members present were Nicole Busch, Shannon Driscoll, John Duerr, Lindsey Duerr, Ruth Foley and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, and Ron Duerr.

J. Duerr moved, L. Duerr seconded that the Minutes of the May 28, 2019 Regular Meeting be approved as read. All voted aye,

L. Duerr moved to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The June bills were reviewed. Discussion was held on how the fee for connection to the water/wastewater is set up. It was agreed this needs to be looked into further. Foley moved, Busch seconded that the June bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – No Report
B) S.M. Chamber – Davis reported this Thursday will be the last day of “Ice Cream in the Park” for this season. It has been well attended.
C) Other – Nothing

PUBLIC WORKS
A) Monthly Report – Duerr reported: 1) Update on Skidloader – the Skidloader should be delivered by the middle of August; 2) Update on Disposal of Excess Equipment – John Duerr will get pictures and a list of the equipment to Lindsey so she can post it on Facebook. It will also be advertised in the Weekly Visitor and The Flash.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – No Report
At this time, President Davis addressed the subject of solar panel installation for generating electricity. There is a growing number of “solar farms” in the county. Most cities don’t allow the installation of the panels on the ground but do allow roof installation. There are regulations such as they can’t face the street due to a glare to traffic, on the ground an opaque fence is required, on roofs, some require a 3’strip between panels for fire safety. Davis has had two inquiries. The Ordinance/Policy Committee will need to set up a meeting to address this issue.

ORDINANCE VIOLATIONS
Lindsey Duerr will set up a meeting with Mike Brown of Apple River to get him started working on the ordinance violations.

OLD BUSINESS
A) Report from TIF/JRB Meeting – the meeting was held on Wednesday, June 5, 2019 with Jim

Minutes – Regular Meeting, June 24, 2019 – Page 2

Davis and Dr. Caron, SM School Superintendent, in attendance. They discussed the school’s Project 2021; Dr. Caron asked about Dan Davis’s proposed TIF project; and, they discussed the ongoing need for housing and/or properties available for housing.
B) Zoning Map – Jim did not get a chance to contact the County GIS for a map.
C) Shipping Container for Maintenance Shop – will consider the need for one after the excess equipment is sold and Ron has a chance to assess the situation.
D) Set Meeting Date with School Administration – it was agreed to wait for them to contact the Village if they are interested in setting up a meeting.
E) Other – 1) Internet Service – Lindsey Duerr stated she had contacted Sand Prairie and Scales Mound still needs quite a few more people to sign up showing interest for their internet service. They will contact us if/when it gets close to enough.
2) President Davis will check with Montgomery Trucking to see if they have been paid for the trash removal at the apartments on Washington Street.

OTHER COMMITTEE REPORTS
A) Finance – Preliminary Appropriation Ordinance for Review – President Davis handed out a preliminary ordinance and a short discussion was held. Action on the ordinance will be taken at the July Regular Board Meeting.
B) Park & Special Projects – 1) Information on Repairs/Painting of Bandstand – No information available at this time.
C) Public Events & Safety – No Report
D) Trees & Sidewalks – No Report
E) Ordinance/Policy – It was agreed to set a meeting of the Ordinance/Policy Committee for Thursday, July 11, 2019 at 6:00 p.m. at the Stone House to discuss solar panel regulations and review other current ordinances and policies.
F) Stone House Committee Pro Tem – Update – Davis reported the papers are ready for bid. If necessary, a Special Meeting will be called in July to keep things moving on the project. He believes everything has been approved down state.
G) TIF/Subdivision Committee Pro Tem – Update – John Duerr asked to have a committee meeting and to have someone from Fehr Graham present to further discuss TIF development. A meeting will be set up.

NEW BUSINESS
A) Action on Prevailing Wage Ordinance – The State no longer requires the Prevailing Wage Ordinance. They now send notices that affect Jo Daviess County as they update the rates.
B) Other – None

BRAINSTORMING
A) Davis stated he would like the Board as a whole, and also each committee to work on planning for the next few months and eventually put together a Capital Plan.
B) President Davis stated Dave Davis is contemplating having a Sunday afternoon outdoor/street party and then if all goes well, would like to have it on an annual basis. There was no objection from the Board, however Dave would have to get an okay from the neighbors that they have no objections.
C) John Duerr stated that Carl Winter, Fire Chief, expressed that it is imperative that the Board updates the Emergency Operation Plan. Ruth Foley has the software program and she will forward it to Davis to be updated. Also discussed was NIMS training.

Minutes – Regular Meeting, June 24, 2019 – Page 3

D) Nicole Busch expressed concerns as to whether the Village has an ordinance regulating motor bikes – can they be operated on the streets; do you need to be a licensed driver; and, what are the noise regulations. Mike Brown will be asked to look into this.

ADJOURNMENT
J. Duerr moved, Foley seconded that the meeting be adjourned at 8:57 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmoud.com.

___________________________________
Village President

ATTEST: ___________________________________
Village Clerk

Minutes for May 28, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
May 28, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on
Tuesday, May 28, 2019 by President Davis. Members present were Nicole Busch, Shannon Driscoll, John Duerr, Ruth Foley and Bernard Trebian. Member Lindsey Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend Village Clerk, Ron Duerr and Joe Lee.

J. Duerr moved, Driscoll seconded that the Minutes of the April 29, 2019 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed. Busch moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The May bills were reviewed. Foley moved, Driscoll seconded that the May bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported they are looking for people interested in serving on the Ambulance Board. She noted that the seat for Scales Mound Township is vacant.
B) S.M. Chamber – No Report
C) Other – A letter was received from Ultimate Homes, LLC of Cuba City, WI, stating they are now the owners of the property at 105 Schuyler Ave. in Scales Mound and are requesting water and sewer service in their name.

PUBLIC WORKS
A) Monthly Report – 1) Ron Duerr reported he has received two bids on a Skid Steer, one from Sloan Implement on a John Deere 324G for $30,800 (net) and one from K&L Bobcat on a S650 T4 Bobcat Loader for $33,789.32 (net). After discussion on how to determine the funding for the purchase,
J. Duerr moved, Trebian seconded that upon recommendation from Ron Duerr, the Village purchase a John Deere Skid Steer in the amount of $30,800 after trade in of the current Bobcat. On roll call vote, all voted aye. 2) Brian of Fehr-Graham has the new panel box for the Blower Building in place and will come back tomorrow to finish up.
B) Operations/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT
Joe Lee presented a “Negative recommendation at this time” for Steve Stadel’s zoning request to convert commercial property to residential use. President Davis called for a motion on the Zoning Board’s recommendation. Busch moved, Foley seconded to accept the negative recommendation. At this time, Steve Stadel stated that the Zoning Board had been told that they could not vote ”yes” on the request, so that is what they did. Stadel cited three examples of previous variances which were approved (Miller, Winter and Townsend.) Davis explained why those were “bad decisions” of the Zoning Board/Village Board. Being no further discussion, a vote on the motion to accept the negative recommendation was taken. Results were 3 ayes and 2 nays. Motion carried.
Minutes – Regular Meeting, May 28, 2019 – Page 2

2) The following was discussed regarding the building formerly known as the Presbyterian Church: a) there has not been an application for a building permit; b) a request for water hook-up was received; c) Davis stated that an inspection of the floor drain and sump pump needs to be done as the drain needs to be sealed off and a sump pump installed. He also stated that water should not be supplied until everything is done correctly. The wastewater system cannot withstand any more infiltration; d) the building is zoned as General Residential; e) because of the Historical Preservation designation of the Village, the exterior of the building cannot be changed but the interior can; and, f) the Village cannot actually do the inspection but can demand that the property be inspected.

3) Discussion was held on the official Zoning Map. There were no objections from the Board for Davis to obtain an up-to-date map from the County GIS Department.

Clerk Townsend explained she has made some changes in the Agenda items. Ordinance Violations, being one of the changes, will be a separate item moved up in the Agenda to allow time for discussion with the Ordinance Enforcer. The other Agenda items were making “Brainstorming” an item by itself, and, eliminating “Website”.

ORDINANCE VIOLATIONS
There were 3 ordinance violation letters sent out in May, of which two were recently signed for. There is another letter that should go out immediately. Davis will work on that.

OLD BUSINESS
A) John Duerr reopened the discussion on improvements to the shop in the Maintenance Shed. He knows of a place where the Village could purchase a 40’ shipping container for $1775. A local truck driver has said he would consider transporting the container to Scales Mound for $800 to $900, bringing the total to approximately $2845. There will be more information for consideration next month.

B) Ron Duerr stated that there are a number of unused, older items being stored in the shed which could be sold. This would include a tractor, sickle mower, brush cutter and a bucket. There were no objections to repairing or replacing, if necessary, one of the tires on the tractor and then advertising the items for sale on Facebook. John Duerr will work with Ron on getting pictures and descriptions of the items and putting them on Facebook.

OTHER COMMITTEE REPORTS
A) Finance – Nicole Busch stated she had a chance to look over the interest rates the Village is receiving on accounts at Apple River State Bank. She proposed a new rate of 1% quarterly for 3 of the accounts and 1% monthly on the checking account. Foley moved, J. Duerr seconded to accept the offer. All voted aye. Nicole will see that those rates are changed.
B) Park & Special Projects – 1) Information on Repairs/Painting of Bandstand – It was agreed to contact Winter Creations out of Nora, IL and have them look over the Bandstand and the wooden items in the Park. It was also agreed to look to see if a composite material for the log items exists.
C) Public Events & Safety – No report
D) Trees & Sidewalks – It was reported Bob Wachter and Betty Busch both would like to be contacted regarding sidewalk replacement. Bernie Trebian will get in touch with them.
E) Ordinance/Policy – No Report
F) Stone House Committee Pro Tem – Update – As Ruth Foley is now the chair of the committee, she has offered to contact Bridgette Stocks of Fehr-Graham for an update on the project.)
Minutes – Regular Meeting, May 28, 2019 – Page 3

G) TIF/Subdivision Committee Pro Tem – Dan Davis visited the meeting to update the Board on his TIF proposal. He stated he had gone back to Fehr-Graham to discuss the costs with them and they were able to lower the cost some with the new information he presented. He further stated he does not want to drop the project now and he asked if the Village might consider committing more of the TIF funds to help him out, other than for just the engineering of the project. It was agreed that the Committee needs to set up another meeting with Dan for further discussion.

NEW BUSINESS
A) Scales Mound School Project 2021 – Shannon Driscoll stated she is a committee member on the school’s expansion project and explained that offering Day Care Service is one of the big items. She stated Dr. Caron and Paul Homb are willing to come to a meeting and talk with the Board to see if there is anything the Village might have to offer concerning Day Care. Everyone agreed that having Day Care available in connection with the school would be a benefit to the District and the Village. A meeting will be set up for further discussion.
B) Other – None

BRAINSTORMING – Nothing

CLOSED SESSION – None

ADJOURNMENT
J. Duerr moved, Driscoll seconded that the Meeting be adjourned at 9:30 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

_________________________________
Village President
ATTEST: ___________________________________
Village Clerk

Minutes for April 29, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
April 29, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, April 29, 2019 by President Davis. Members present were Shannon Driscoll, Lindsey Duerr and Bernard Trebian. Members absent were John Duerr and Art Morby. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Nicole Busch and Joe Lee.

L. Duerr moved, Driscoll seconded that the Minutes of the March 25, 2019 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye,

The April bills were reviewed. Trebian moved, L. Duerr seconded that the April bills be approved for payment. On roll call vote, all voted aye.

OLD BUSINESS
A) Report on Easter Party – Lindsey reported that despite the adverse weather, there were 49 children in attendance and the party went well. They are considering setting an age limit next year.
B) Information from Stone House Committee Meeting 04/03/19 – tabled to new Board Agenda
C) Other – Nothing

Thank You to Outgoing Board Member Art Morby – At this time President Davis, on behalf of the Board, expressed thanks to Art Morby for the two years he was a Village Trustee and for the work he did in that capacity.

ADJOURNMENT – L. Duerr moved, Driscoll seconded that the meeting be adjourned at 7:10 p.m. in order that the newly elected could be seated. All voted aye,

ELECTION RESULTS – SEATING OF PRESIDENT AND NEW BOARD MEMBERS
Clerk Townsend read the election results: For Village President: James Davis 43 votes. For Village Trustee: Bernard Trebian 43 votes; Ruth Foley 46 votes; Nicole Busch 45 votes. Davis, Trebian, Foley and Busch were all declared elected. The President and newly elected Trustees were sworn in and seated.

President Davis called the meeting to order at 7:15 p.m. Members present were Nicole Busch, Shannon Driscoll, Lindsey Duerr, Ruth Foley and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Joe Lee.

SET MEETING DATES, TIME & PLACE, DESIGNATE DEPOSITORY – Meeting Time: 7:00 p.m.; Meeting Location: The Stone House, 309 North Avenue, Scales Mound, IL; Meeting Dates: Tuesday, May 28, 2019 (due to Memorial Day Holiday); Monday, June 24, 2019; Monday, July 29, 2019; Monday, August 26, 2019; Monday, September 30, 2019; Monday, October 28, 2019; Monday, November 25, 2019; Monday, December 30, 2019; Monday, January 27, 2020; Monday, February 24,
Minutes – Regular Meeting, April 29, 2019 – Page 2

2020; Monday, March 30, 2020; Monday, April 27, 2020, Tuesday, May 26, 2020 (due to Memorial Day Holiday). Depository: Apple River State Bank, Scales Mound.

APPOINTMENT & APPROVAL OF CLERK, TREASURER, ZONING ADMINISTRATOR, ATTORNEY, OTHER BOARDS – Davis made the following appointments: Margaret Townsend, Village Clerk; Steve Stadel, Village Treasurer; Joe Lee, Zoning Administrator; Terry Kurt, Attorney; Ruth Foley, Ambulance Board Representative. COMMITTEE MEMBERS: (First name on list is chairperson) Operation/Maintenance/Streets – John Duerr/Ruth Foley/Bernard Trebian; Sewer/Water Operations – John Duerr/Bernard Trebian/Lindsey Duerr; Finance – Ruth Foley/Lindsey Duerr/Nicole Busch; Public Events/Safety – Nicole Busch/Shannon Driscoll/Bernard Trebian; Trees/Sidewalks – Bernard Trebian/Shannon Driscoll/Ruth Foley; Parks/Special Projects – Shannon Driscoll/Lindsey Duerr/Nicole Busch; Ordinance/Policy – Lindsey Duerr/John Duerr/Nicole Busch; Stone House (pro tem) – Ruth Foley/John Duerr/Bernard Trebian; Subdivision/TIF (pro tem) – Lindsey Duerr/Shannon Driscoll/John Duerr.
L. Duerr moved, Driscoll seconded to accept all appointments, committees, depository designation and meeting information as listed. All voted aye.

SET DATE AND TIME FOR TIF JOINT REVIEW BOARD MEETING – President Davis set Wednesday, June 5, 2019 at the Stone House for the annual JRB Meeting. Clerk Townsend will send out the required notices.

PUBLIC HARINGS/CORRESPONDENCE
A) Ambulance Board – No Report
B) S.M. Chamber – No Report
C) Mediacom Annual Customer Service Report – Clerk Townsend presented a letter from Mediacom stating that they, as required by state statue, were enclosing a copy of the annual customer service report which may or may not be specific to our area and may not contain any information
directly related to our community.
D) ComEd Correspondence Regarding Vegetation Management (Trees) – Correspondence was received from ComEd stating that Certified Arborists have identified 4 trees in the Village as being infested with the Emerald Ash Borer. As these trees are located near power lines, they are scheduled to be taken down immediately before they die and fall on the power lines causing damage and power outages.
E) Com Ed ICC Filing – Change Effective January, 2020 – ComEd has notified the Village they have filed their annual update under the performance-based formula rate (Energy Infrastructure Modernization Act). The filing would decrease the average residential electricity delivery bill by about $0.38 starting in January 2020.
F) Other – None

PUBLIC WORKS
A) Monthly Report – Ron Duerr reported: the trade in value on the skidloader at K&L Bobcat would be $4,500. The price of package deals on certain models they don’t have on their lot has increased. He is also getting a quote from Roeder Implement on a Kubota skidloader. The accessories the Village has now would fit on all of the models he is looking at. Sloan Implement is bringing a John Deere model for Ron to try out. If the Board is interested in looking at a lease, it would be for 3 years. More information will be available at the May Regular Board Meeting.

Minutes – Regular Meeting, April 29, 2019 – Page 3

B) Operation/Maintenance/Streets Committee Report – Ron reported concerns have been received regarding the loose gravel on the streets. Davis stated that Ron will take care of the excess gravel on the sides of the streets and that should be done annually. A sweeper could be rented, however, with the
low spots in the street surface, sweeping could ruin the surface. It was agreed to get new brushes for the sweeper if the ones for it are worn out. The controls for the Blower Building are being worked on. The estimate for labor and parts is $10,800 and the parts being made will be common parts so if in the future anything breaks down, replacement parts will be available. Approval was given to have Brian Nott go ahead with the project at the estimated cost.

ZONING REPORT
A) Public Hearing Scheduled for May 7, 2019 at 7:00 p.m. at Stone House – Steve Stadel has requested a Public Hearing for his Zoning issue and has submitted the necessary fees. The Hearing has been scheduled for May 7th.
B) Other – Garrett Hillary has submitted an application and fee for a driveway.

POLICE REPORT
A) Update – Lindsey Duerr will set up a meeting with Mike Brown to go over ordinances and get him started working on the ordinance violations.
B) Other – Nothing

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – No Report
C) Public Events & Safety – No Report
D) Trees & Sidewalks – No Report
E) Ordinance/Policy Committee 1) Information from Meeting 3/27/19 – Lindsey Duerr reported the committee reviewed current policies and ordinances and compiled a list of properties that need to be addressed.
F) Stone House Committee Pro Tem – Bridgette Stocks is checking with the State to make sure everything is okay as far as historic preservation is concerned; Jim Baranski is adding a closet for the electrical to the plans. Fehr Graham has submitted a proposal of $9,400 to include the following services: Topographical Survey, Design Plan and Contract Administration. L. Duerr moved, Busch seconded to accept the Agreement with Fehr Graham and to have Davis give them the approval to proceed. On roll call vote, all voted aye.

NEW BUSINESS
A) Approval of Liquor Licenses – There were no objections from the Board for President Davis to issue the liquor licenses upon receipt of the annual fees.
B) May Regular Board Meeting will be Tuesday, May 28, 2019 due to Memorial Day Holiday – Clerk Townsend reminded the Board of the May meeting date.
C) Reminder to File Statement of Economic Interest before Deadline of May 1, 2019 – Clerk Townsend reminded Board Members that if they haven’t filed yet, the deadline is May 1. After that time, a penalty will be imposed.
D) Other – Agreement with Sand Prairie – President Davis presented a proposed Agreement with Jo-Carroll Energy (Sand Prairie) to provide at no cost to the Village, data service to the Stone House and other locations in the Village in exchange for the Village granting them permission to install fiber optic cable and related equipment in specified right-of-way. Foley moved, Driscoll seconded to enter into the Agreement with Jo-Carroll Energy. All voted aye.

Minutes – Regular Meeting, April 20, 2019 – Page 4

MONTHLY REVIEWS
A) Ordinance Violations – Nothing to add
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT
Trebian moved, L. Duerr seconded that the Meeting be adjourned at 8:05 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

_______________________________________
Village President

ATTEST: _________________________________
Village Clerk

Minutes for March 25, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
March 25, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, March 25, 2019 by President Davis. Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee and Dan Davis.

The Minutes of the February 25, 2019 Regular Board Meeting were corrected as follows: On page 2, first paragraph, the second sentence should read: Art gave an estimate of up to $80,000 for a separate 40’ x 32’ building. The next sentence “Davis stated he would expect that costs would actually be double that amount” should be stricken from the Minutes. Also on Page 2, Public Events & Safety – Easter Party, it should read: The Easter Party is scheduled for Sunday, April 14, 2019 . . . . . L. Duerr moved, Driscoll seconded that the Minutes of the February 25, 2019 Regular Meeting be approved as corrected. All voted aye.

The Treasurer’s Report was reviewed. Trebian moved, Morby seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The March bills were reviewed. On the report, in the “Purpose” column in the check for Shannon Driscoll, it should read Pay + 1 Special Meeting. L. Duerr moved, Trebian seconded that the March bills be approved for payment. On roll call vote, all voted aye.

Concerns were expressed regarding the overflowing dumpster at the Wisconsin Management Apartments on Jackson Street. President Davis stated he attempted to contact them and got no response and Treasurer Stadel stated he also attempted to contact them in regard to the delinquent water/sewer bill, with no response. It was stated that WM contracts directly with Montgomery Trucking for garbage pick up. After further discussion, it was agreed that something needs to be done immediately to get this cleaned up due to the threat of an invasion of raccoons, rats, mice, etc.. L. Duerr moved, J. Duerr seconded to contact Montgomery Trucking, owners of the dumpster, and if they are not being paid by the Management Company, ask them if they would come out and pick up all of the trash and then bill the Village for it. The Village will then go after the Management Company for reimbursement. On roll call vote, all voted aye. President Davis will contact Montgomery Trucking.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – No Report – Meeting next week.
B) S.M. Chamber – No Report
C) Other – Nothing

PUBLIC WORKS
A) Monthly Report – Ron Duerr: 1) presented quotes on a new Skid Loader from K & L Bobcat and from Sloan Implement. He needs to find out from K & L what the trade in value would be. John Duerr stated that the Fire Department goes through HGACBuy.org which is a state affiliated group purchasing company. Also discussed was looking into the price of leasing a Skid Loader.
2) stated that the controls in the Blower Building need to be replaced. Brian of Fehr Graham will get a price to put in a whole new system. The current system has been there since the building was built. The consensus of the Board was to go ahead and replace the controls. The cost could be between $3,000 and $4,000. Brian has offered to put together some of the parts on his own time.

Minutes – Regular Meeting, March 25, 2019 – Page 2

3) The ponds need to have some sort of weed control because the duckweed is shutting off the sunlight which is needed to control the oxygen level. Ron will follow recommendations from the EPA.
4) The EPA requires that every year the Village must record how many different varieties of water lines there are that run from the main to the homes in the Village. They want to be assured that there is no lead in the system. Discussion was held on seeing if Fehr Graham might work with Ron on going door to door to inspect the water service lines as well as infiltration issues. President Davis stated he is meeting with Bridgett and Brian from Fehr Graham on Wednesday and he will talk to them about this issue at that time. It was agreed to put a notice in the paper explaining the EPA mandate before any inspections are done.

B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – It was agreed that it is time to review the cost to install water/wastewater service to a property.

ZONING REPORT – None
POLICE REPORT – Lindsey Duerr stated that Mike Brown has agreed to work for the Village in enforcement of the ordinances. After discussion, Davis stated he was appointing Mike Brown as Ordinance Enforcer at $17.50 an hour with a 2 hour minimum for each incident. L. Duerr moved, Driscoll seconded to accept the appointment. All voted aye. Details yet to be worked out are: will the Board consider him an employee or subcontractor; insurance coverage; and, what steps are necessary to get started.

OLD BUSINESS
A) Ordinance Violation Letters sent out in November – Properties still in Violation – A concern was expressed that it appears only one of the residents notified has cleaned up their property. Davis stated that the Policy/Ordinance Committee needs to meet to discuss these and other violations.
B) Other – Nothing

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – It was agreed that Ron Duerr should put more mulch under the swings in the Park. Discussion was held on painting the Bandstand. The structure needs to be checked for needed repairs before the painting is done. Shannon Driscoll will look into contractors. The little log cabin is also in need of repairs.
C) Public Events & Safety – Easter Party – Lindsey Duerr proposed that the Village purchase an Easter Bunny costume. There were no objections and Lindsey will take care of getting one. The Village sponsored party is scheduled for Sunday, April 14th from 1 to 2 p.m. at the Town Hall.
D) Trees & Sidewalks – There are Ash trees and Locust trees on Mason Avenue which need to be looked at. Davis and Trebian will talk to Soppe Tree Service regarding these trees.
E) Ordinance/Policy Committee – It was agreed to hold a Committee Meeting on Wednesday, April 3rd to discuss the ordinance violations and a plan to get Mike Brown started on enforcing the ordinances.
F) Stone House Committee Pro Tem – Information from Meeting 03/13/19 – Davis reported they met with Bridgette Stocks and made some small changes to the plan and also discussed methods for bidding the project. Bridgette will discuss the changes with Jim Baranski. Bridgette was unable to attend this evening’s meeting. Another Committee Meeting is being planned for Wednesday, March 27th at 9 a.m.

Minutes – Regular Meeting, March 25, 2019 – Page 3

G) TIF/Subdivision Committee Pro Tem – Dan Davis updated the Board on his TIF proposal. Items discussed were: 1) the initial proposal concept was scaled back from 10 to 5 acres with 8 to 10 lots; there will be a Lift Station; he received an estimate of $500,000 for roads, water and sewer. Fehr-Graham estimated $29,800 for designing the project; MSA proposed $30,000 for design which would include permit fees. 2) The Village would be shouldering the architectural and engineering design costs up to $35,000; 3) the amount of the TIF funds Davis would be entitled to would be negotiated; 4) once Davis decides if he is going to go forward with the project, the Village would need to get the TIF attorney involved. If he decides to not proceed, the Village would be out the amount it paid for the design phase. Jim Davis explained that that is the way TIF works and he hopes the Board agrees to support the proposal. The bottom line is that Dan Davis will be responsible for securing the land and for the infrastructure; the Village will be responsible for architectural and engineering fees. The Village will also need to determine to what extent they will need an onsite inspector. The consensus of the Board is that they are “still on board” for the $35,000. Dan Davis will now seek estimates of additional costs involved in the project to determine if he wants to proceed.

NEW BUSINESS
A) Appoint Zoning Board Members – President Davis stated he is appointing Chris Schultz and Zach Winter to the Zoning Board of Appeals. J. Duerr moved, L. Duerr seconded to accept the appointments. All voted aye. Davis stated they could still use 1 or 2 more members on the Board.
B) Preliminary Discussion on IML Recommended Expense Reimbursement Policy – Clerk Townsend presented information on an Expense Reimbursement Policy the IML has developed and a model ordinance adopting the policy. It is mandated that employers reimburse employees for certain work-related expenses; however the Expense Reimbursement Policy is not a requirement. Any action on this matter was tabled to see if additional information is received.
C) Reminder to Vote April 2, 2019 – the Consolidated Election is Tuesday, April 2, 2019. Everyone is encouraged to vote.
D) Reminder to File Statement of Economic Interest before May 1, 2019 Deadline – Clerk Townsend stated that the forms should be filed with the County before the deadline to avoid a penalty.
E) Other – None

MONTHLY REVIEWS
A) Ordinance Violations – Nothing more
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT
J. Duerr moved, Morby seconded that the Meeting be adjourned at 8:55 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

_____________________________________
Village President

Attest: ____________________________________
Village Clerk

Minutes for February 25, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
February 25, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, February 25, 2019 by President Davis. Members present were John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian. Member Shannon Driscoll was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee and Dan Davis.

L. Duerr moved, J. Duerr seconded that the Minutes of the January 28, 2019 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed. Discussion was also held on the list of the delinquent utility bills. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The February bills were reviewed. Morby moved, J. Duerr seconded that the February bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Meeting coming up; nothing else to report.
B) S.M. Chamber – Meeting is scheduled for Wednesday, February 27th.
C) Other – None

PUBLIC WORKS
A) Monthly Report – R. Duerr reported that the Skid Loader is at K & L Bobcat getting worked on. He has a loaner from them.
B) Operation/Maintenance/Streets Committee Report – The Board expressed their appreciation of the great job Ron is doing keeping up with the snow removal.
C) Sewer & Water Operations Committee Report – Ron reported that much excess water was coming into the manholes when the snow was melting recently, in fact, water was coming right into the side of one of them that had been relined. It was agreed that Ron should contact Chad of PPI to discuss this issue with him. Davis stated the Board needs to get a program going to remedy this ongoing problem. An engineer needs to be hired to go around with Ron Duerr and inspect the manholes. Duerr reported that over 100,000 gallons more than normal were pumped the other day.

ZONING REPORT – None

POLICE REPORT
A) Update on Possible Police Coverage – Lindsey Duerr reported she has not heard anything back from the Stockton Police regarding an interest in policing for the Village. Mike Brown from Warren, IL has expressed an interest in adding Scales Mound to the list of communities in which he serves as part time police officer. The Board needs to decide to what extent they want someone to be an officer – only as an ordinance enforcement officer or other police duties as well. If it was for ordinance enforcement, they would like someone to be here a couple of times a month while the issues are going on. Lindsey Duerr agreed to contact Brown regarding extent of interest and to discuss pay.
B) Other – None
Minutes – Regular Meeting, February 25, 2019 – Page 2

OLD BUSINESS – Maintenance Building – Art Morby presented information on the estimate of costs he put together for either adding to the present Maintenance Building or building a separate structure to be used as a shop. Art gave an estimate of up to $60,000 for a separate 40’ x 32’ building. Davis stated he would expect that costs would actually be double that amount. A second option of putting a bay in the current building was discussed; however, there is no floor drain in the current building. Further discussion was held and the consensus was that it would be most feasible to keep and maintain the current structure. It was agreed that the contents of the current building needs to be gone over and some of the old, worn out items could be pitched. There is also an option of using larger outdoor storage containers if it determined to save some items. After all of that is done, there should be room in the building to fix up a bay for a shop.

Discussion was also held on the possibility of needing to replace the Bobcat in the near future as it has many hours on it and is beginning to need repairs. The Board was asked to keep in mind that this piece of machinery gets used daily for various jobs and is costly to replace.

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Discussion was held on getting the Bandstand painted to match the colors of the new playground equipment – dark green and tan. Due to past experience, it was suggested that the Board approve the type of paint used and also that the contractor should provide some sort of a warranty on the job done.
C) Public Events & Safety – Easter Party – The Easter Party is scheduled for Saturday, April 14, 2019 from 1:00 to 2:00 p.m. at the Town Hall.
D) Trees & Sidewalks – No Report
E) Ordinance/Policy Committee – No Report
F) Stone House Committee Pro Tem – Update – Davis will contact Bridgette Stocks of Fehr-Graham to schedule a meeting.
G) TIF/Subdivision Committee Pro Tem – Report from Meeting 02/19/19 – Lindsey Duerr reported from the meeting that Dan Davis had put together a drawing showing the first part of the
project he is pursuing. That would consist of approximately 5 acres with a potential of 7 lots for houses. Dan would like to talk to Fehr-Graham to see if the project is even doable. He would take a concept drawing to them and ask for costs of water and sewer. He asked if the Board would pay the preliminary engineering costs which he estimates to be $2-4,000. L. Duerr moved, J. Duerr seconded to allow Dan Davis to take the preliminary drawing to Fehr-Graham to see if what he is proposing is doable in that area and get an estimate on the project cost (infrastructure and engineering), and that the Village will pay for the cost for this estimate. All voted aye. It was stated that there are many options and negotiations available if and when he is ready to start on the project. The funds in the TIF are beginning to accumulate and can be used for this cost.

NEW BUSINESS
A) Resolution Regarding Municipal Aggregation – Davis presented a Resolution which states the current electric municipal aggregation program will expire in June 2019, the Village Board has determined it is desirable to continue the program as long as it can secure a competitive supply rate, and the Board authorizes the Village President to seek bids to negotiate and enter into a wholesale electricity supply contract for the Village, length of contract not to exceed three (3) years. L. Duerr moved, Morby seconded to authorize President Davis to execute the Resolution which will allow Rock
River Energy to receive the necessary information from ComEd so they can proceed with the process. There were 4 aye votes and 0 nay votes. Motion carried.

Minutes – Regular Meeting, February 25, 2019 – Page 3

B) Other – Snowplowing Assistance – Ron Duerr informed the Board that Dean Walls had done some plowing for him while he was out of town. J. Duerr moved, Morby seconded to pay $15.00 an hour to Walls for the time he put in. On roll call vote, all voted aye.

MONTHLY REVIEWS
A) Ordinance Violations – Nothing
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT
J. Duerr moved, Trebian seconded that the meeting be adjourned at 8:50 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

____________________________________
Village President

Attest: ______________________________________
Village Clerk

Minutes for January 28, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
January 28, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, January 28, 2019 by President Davis. Members present were Shannon Driscoll, Lindsey Duerr and Bernard Trebian. Members John Duerr and Art Morby were absent. Also present were Margaret Townsend, Village Clerk, Ruth Foley, Nicole Busch and Jennifer Anderson.

Trebian moved, Driscoll seconded that the Minutes of the December 26, 2018, both Open and Closed Sessions be approved as read. All voted aye.

As Treasurer Stadel had reported he may be late for the meeting, the Treasurer’s Report and action on the bills were tabled until his arrival.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported that they are hoping to have enough people sign up to do a basic training class in Galena. The Ambulance Board meeting will be in February.
B) S.M. Chamber – Meeting is scheduled for Wednesday, January 30, 2019 at the Stone House.
C) Other – Clerk Townsend presented information on the 2019 Annual Downstate IL Occupations Safety Health (DIOSH) Day which will be held on Wednesday, February 27th. This is a conference for employers, employees and all others interested in safety and health.

ZONING REPORT – None
POLICE REPORT
A) Discussion on Options for Police Coverage of Village – Lindsey Duerr reported that the Police Chief in Stockton was going to reach out to his part time officers to see if there is any interest in putting in some hours in Scales Mound. She specified to him the Village is looking for an officer mainly for ordinance enforcement and it was agreed there would be a minimum of 3 hours on any specific day. To date, she has not heard back from him.
B) Other – None

OLD BUSINESS
A) Discuss Treasurer’s Salary – Lindsey Duerr reported she had talked to Steve Stadel and offered him $350 a month. He counter offered saying he would do it for $400 and explained to her what all they do as Village Treasurer. As the Board had previously decided on a maximum of $350 a month as an appropriate amount, they went on to discuss possible options if Steve does not agree to the $350. Those options include looking for someone who would be willing to be the Treasurer at a salary of $350 per month; possibly splitting up the duties to two people, one to do the bookkeeping, etc. and one to do just the utility billing. After further discussion, Davis agreed to contact Steve and discuss with him the Board’s position.

Treasurer Stadel entered the meeting at 7:15 p.m.

B) Other – iFiber – Lindsey Duerr reported she had spoken with Sand Prairie regarding the response from the Village residents about entering information online so they can determine if there is enough interest to warrant their providing internet service to the Village. To date there were only 21 who

Minutes – Regular Meeting, January 28, 2019 – Page 2

signed up and there needs to be two or three times that amount. Lindsey will put a notice on Facebook again.

Treasurer’s Report – Stadel reported that other than the services previously shut off, all utility bills are paid current. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

Bills – The January bills were reviewed. Trebian moved, Driscoll seconded that the January bills, with the addition of a bill from Jo Daviess County in the amount of $867.49 for road salt and tailings be approved for payment. On roll call vote, all voted aye.

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – The lights in the Village Park are all hooked up now, however, a couple of the older ones are not working. PCI will check that out when weather permits.
C) Public Events & Safety – No Report
D) Trees & Sidewalks – No Report
E) Ordinance/Policy Committee – No Report
F) Stone House Committee Pro Tem- Update from Committee Meeting 01/17/19 – Davis reported: discussion was held on electrical; will probably go with a 4’ frost wall instead of cement slab; heating and cooling; drainage tile in the front of the building; and, temporary electric service during demolition and construction. He will contact Bridgette Stocks to determine how to bid the project and to set up a meeting for her to meet with the Board. He will also contact Jim Baranski regarding elevations and Tony Edwards in regard to the temporary electric service.

NEW BUSINESS
A) Review Closed Session Minutes from Past 6 Months – After reviewing the minutes, Trebian moved, L. Duerr seconded to keep the Closed Session Minutes from the past 6 months closed to the public and to destroy the recorded Minutes from the appropriate time frame. On roll call vote, all voted aye.

B) Other – Davis reported he met with Sand Prairie representatives and received a Right-of-Way Agreement which he has forwarded to Attorney Terry Kurt for an opinion. He called for a motion for authorization to execute the agreement once he receives it from Kurt. L. Duerr moved, Driscoll seconded to authorize President Davis to execute the Agreement with Sand Prairie upon approval from Attorney Kurt. All voted aye.

C) Other – Steve Stadel informed the Board that ComEd will have an office in his building on North Avenue temporarily while working on the lines and poles in this area.

At this time, Dan Davis asked to speak with the Board regarding the development of a subdivision in the TIF area west of the Village, the same area which was discussed in spring, 2018. He asked if anything further was done. Nothing has been done since the meetings last year as nothing further had been received from Davis as to whether or not he was going to pursue the project. The following was discussed: 1) Dan should put something in a drawing to show just what he has in mind for the Board and the engineers to look at; 2) the Committee would need to look at it first to see if it would work in the TIF district, then the Board as a whole would consider it, and then it would be given it to Fehr-

Minutes – Regular Meeting, January 28, 2019 – Page 3

Graham to review; 3) Fehr-Graham would look at it as to elevations and drainage to see if it is doable;
4) Fehr-Graham would be asked to give some detailed engineering costs for the project based on those
preliminary drawings; 5) the Village would foot the bill for the engineering fees up to this point; 6) the area being discussed would be able to be served by sewer and water. Dan will decide if he wants to proceed with the preliminary drawings and if so, another meeting with the Committee will be set up.

Utility Billing – Steve Stadel asked what decision was made in regard to how to charge the residents who had already been billed and paid their utility bills in advance before the Board’s decision to raise the rates. After discussion, L. Duerr moved, Driscoll seconded to re-bill for the remaining months of 2019 for multiple monthly billings. All voted aye.

MONTHLY REVIEWS
A) Ordinance Violations – No Discussion
B) Website – No Discussion
C) Brainstorming – None

CLOSED SESSION – None

ADJOURNMENT
Trebian moved, Driscoll seconded that the meeting be adjourned at 8:00 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

___________________________________
Village President

ATTEST: ______________________________________
Village Clerk

Minutes for December 26, 2018 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
December 26, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Wednesday, December 26, 2018 by President Davis. Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Joe Lee.

J. Duerr moved, L. Duerr seconded that the Minutes of the November 26, 2018 Regular Meeting, both Open and Closed Sessions be approved as read. All voted aye.

The Treasurer’s Report was reviewed. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The December bills were reviewed. Morby moved, J. Duerr seconded that the December bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – No Meeting
B) S.M. Chamber – No Report
C) Mediacom Letter – Rate Adjustment – On or about January 1, 2019, Mediacom rates will be adjusted as follows: $2.48 increase for Local Broadcast Station Surcharge; $0.37 increase for Regional Sports Surcharge; $2.00 increase for Family TV, and, $2.00 increase for Prime TV.
D) Other – Girl Scout Cookie Sales – Girl Scout Cookie Sales will be held during the months of January-March 2019.
E) Other – Clerk Townsend presented a Certificate of Recognition from State Representative Brian W. Stewart in recognition of the 165th Anniversary of the Village of Scales Mound. It stated that “the 100th General Assembly House of Representatives joins in the commemoration of the effort, dedication and hard work that led to success and further expresses its best wishes for professional achievement.”

PUBLIC WORKS
A) Monthly Report – Ron Duerr: 1) stated he would like permission to meet with Art Morby to talk about walling off one of the bays at the Public Works building and then putting heat in it to use it as a shop. There were no objections from the Board; 2) stated J&R Underground used 8,000 gallons of water while they were installing the conduit for the underground service for Sand Prairie. The Treasurer will bill them $56.00 for the water; 3) Reported the water meter recently installed is in full operation.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT
Joe Lee presented an approved building permit application and fee from Kevin Stier for a deck.

POLICE REPORT
A) Discuss and Act on Resignation of Officer Oberhart – President Davis stated he received an
Minutes – Regular Meeting, December 26, 2018 – Page 2

email from Darin Oberhart dated December 4, 2018 stating that he is resigning as Police Officer for
Scales Mound effective immediately. After a brief discussion, L. Duerr moved, Trebian seconded to accept Oberhart’s resignation. All voted aye.
B) Further Discussion on Options for Police Coverage of Village – options suggested are: go for a period and have no local police protection; county does drive through and can be contacted in case of emergency; Board could appoint an ordinance officer from amongst themselves but there isn’t much interest in that; the County will not do ordinance violation letter delivery; check with area Police Departments to see if there are any officers who might be interested in a few hours a week/month. The Public Safety Committee will continue to work on this.
C) Other – None

OLD BUSINESS
A) Discuss Treasurer’s Salary – Steve Stadel mentioned that the Auditors suggested the pay be set up as an hourly fee instead of a flat rate. Further discussion was tabled to Closed Session.

B) Contract with Montgomery Trucking – Discussion of Rates – The options the Board discussed were to keep the service weekly or change to bi-weekly for recycling; or, to raise the garbage rates by $3.00 a month to $12.00. J. Duerr moved, Driscoll seconded to accept the price increase from Montgomery Trucking and to raise the garbage rates by $3.00 a month to $12.00 a month effective with the February billing. All voted aye. The total bill for a single residence will now be $40.00. A note will be put on the next billing as follows: Due to an increase from Montgomery Trucking, the Village has voted to increase the garbage fee $3.00 per unit which will raise the total bill to $40.00 a month.

C) Update on generator Installation at Stone House – the generator is up and running. The hookup is temporary due to pending remodeling of the Stone House.

D) 2019 Consolidated Election – Update – Clerk Townsend reported there is 1 candidate for Village President, incumbent Jim Davis; there are 3 candidates for the three Trustee positions, incumbent Bernard Trebian, Ruth Foley and Nicole Busch.

E) Discuss Results of Meeting with Sand Prairie Reps – the representatives from Sand Prairie discussed the current construction they had done putting fiber optic to the US Cellular Tower for T-Mobile Cellular. Persons along this line can get Sand Prairie internet if they wish. They stated that if there was enough interest in Scales Mound, they would be willing to put in more fiber optic. There would be no contract and no hook up fees for their internet service if residents sign up between certain steps of the process. More information is available on their website, connectsp.com/iwantfiber. Lindsey Duerr will contact Jo Carroll and tell them there is an interest and ask how to proceed.

F) Other – None

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Shannon reported she has a bill that needs to be paid which she will turn in to Steve Stadel. After discussion, the consensus of the Board was to place the park benches that were there before construction back in the park.
C) Public Events & Safety – The Town Hall will be reserved for the Easter Party in April.
Minutes – Regular Meeting, December 26, 2018 – Page 3

D) Trees & Sidewalks – No Report
E) Ordinance & Policy Committee – No Report
F) Stone House Committee Pro Tem – It was agreed to schedule a Committee Meeting on Wednesday, January 16, 2019 at 6:30 p.m. at the Stone House to discuss how to proceed with the remodeling project.

NEW BUSINESS – None

MONTHLY REVIEWS
A) Ordinance Violations – of the three letters sent out last month regarding violations, only one violation was corrected and that was removal of the car parked on Main Street. A concern was expressed about the orange fence at Pop-A-Tops tavern.
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION
J. Duerr moved, Driscoll seconded to enter into Closed Session at 8:25 p.m. as allowed by Open Meeting Law, Sec. 2( c )1 to discuss Personnel (salaries). On roll call vote, all voted aye.

J. Duerr moved, Morby seconded to return to Open Session at 9:10 p.m. On roll call vote, all voted aye.

President Davis called for action resulting from the Closed Session. Trebian moved, J. Duerr seconded to increase Ron Duerr’s salary as discussed in Closed Session. All voted aye.

Morby moved, Trebian seconded to offer to Steve Stadel, Treasurer, the increase in pay as discussed in
Closed Session. All voted aye. Lindsey Duerr will talk with both Ron Duerr and Steve Stadel.

ADJOURNMENT
J. Duerr moved, Morby seconded that the meeting be adjourned at 9:20 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

__________________________________
Village President

ATTEST: ______________________________________
Village Clerk