Archive for category: Minutes

                              VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

July 31, 2017

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 P.M. on Monday, July 31, 2017 by President Davis.  Members present were Shannon Driscoll, Lindsey Duerr, Art Morby and Thomas Townsend.  Member John Duerr was absent.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee and Bernard Trebian.

Townsend moved, Driscoll seconded that the Minutes of the June 26, 2017 Regular Meeting, both Open and Closed Session be approved as read.   All voted aye.

Townsend moved, L. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The July bills were reviewed.  T. Townsend moved, Morby seconded that the July bills be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – No Report

B) S.M. Chamber – No Report

C) Mediacom Letter Regarding Franchise Fees – Clerk Townsend reported she had received correspondence from Kate Hotle, Senior Manager, Government Relations for Mediacom informing the Village they have the opportunity to impose a franchise fee on resident’s bills which would be collected by Mediacom and then paid to the Village.  She explained that the Village did not collect a franchise fee when there was a local franchise and now this is a state franchise so the Village could do so. The Board needs to determine if they would like to impose a franchise fee.

D) Other – Rock River Energy Letter – Davis explained that Rock River Energy is the consulting company that handles the electrical aggregation for the Village.  Their job is to shop for the best possible price for residential electricity.  Now they are giving the Village the option to choose aggregation for the street lights at a discount rate, lower than ComEd; or, a second option would be to combine with another entity in the search.  It was agreed to have Davis sign the documents and send them in to see what they come up with.  A decision will be made at that time as to whether or not participate.

PUBLIC WORKS

A) Monthly Report – Storm Damage – Duerr reported that many of the alleys were washed out during the severe storms on July 19^th through the 25th and have since been repaired and regraded.  There was no tree damage.  Davis stated that thousands of gallons of water were pumped through the wastewater system and a fire truck was used to help keep up.  He stated that the Board really needs to address the problem of floor drains going into the sewer.  The number of gallons pumped through the system puts a strain on the infrastructure and wears things out much faster than normal usage.

B) Operation/Maintenance/Streets Committee Report – 1) Update on Street Project – Davis presented a handout of the proposal of what will be done on which streets.  The intent is to use a level binder, reclaim, scarify, add gravel where necessary and then two layers of seal coat. The other option would be to blacktop, which, he stated, is cost prohibitive.  Davis then asked for permission to bid out the project as the committee set down; however, if the bids come in too high, the work will be postponed for this year and will be re-bid next year with the County. The hope is that it can be done yet this year.  T. Townsend moved, Morby seconded to bid the project as presented.  All voted aye.  A question was brought up about the 5-year plan Fehr Graham had done for the Board in a previous year.  Davis explained that the Village does not have and will not have the money to complete the project as they presented it in that study.

C) Sewer & Water Operations Committee Report – Davis reported Ron Duerr, Dale Roberts and himself are working on the updating requirements set forth by the EPA.

ZONING REPORT

Joe Lee reported:  1) the swimming pool project for Greg and Lindsey Duerr has been completed and the Environmental Bond should be refunded.  2) Keith and Brenda Jakel have applied for a permit for a new house at 411 Burrall Avenue.  3) He is working on an issue with an accessory building at Bader Cabinets being built without a permit.  4) He is also working on an issue of a commercial building being turned into a residential unit without being approved by the Zoning Board.  5) Jim Davis will work with Joe on a permit for a spec home he is proposing.

POLICE REPORT

Davis reported that Darin Oberhart had reported to him on the status of several ongoing ordinance violations and stated that the homeowners are cooperating with him in getting the matters cleared up.  He also stated that the property at 106 Schuyler Avenue has been sold and the new owner is aware of the requirements the Village has set forth to get the structure back into a safe environment.  The water bill will be sent to the new owner, which is in accordance with Village policy.

OLD BUSINESS

A) Appointment to Fill Board Vacancy – President Davis stated he would like to appoint Bernard Trebian to fill the Trustee vacancy. T. Townsend moved, Lindsey Duerr seconded to accept the appointment. Davis then administered the Oath of Office to Trebian.   (Welcome to the Board, Bernard!)

B) Possible Changes to Committees/Ambulance Board Rep.  – The final committee appointments were tabled to the August Regular Board Meeting.  A discussion was held in regard to the Ambulance Board Representative appointment.  Shannon Driscoll stated she would agree to the appointment of Ruth Foley if Ruth is still willing to hold the position. Davis will email Foley to ask her and remind her of the stipulation that the representative needs to get a report to the Board each month, either in person or by some other means.

C) Update on Doors on Restrooms in Village Park – Davis stated that the understanding was that the Township would take care of ordering and installing the doors and the Village would share the cost.

D) Update on Generator for Stone House – Davis is working on getting a generator and will incorporate the placement of it with the planned construction improvements to the rear of the Stone House.

E) Other – Nothing

OTHER COMMITTEE REPORTS

A)  Finance – Davis stated that the committee will need to work on preparing the Tax Levy Ordinance in the next few months.  The ordinance needs to be filed before the last Tuesday in December.

B) Park & Special Projects – 1) Update on Park Project – Driscoll reported she has spoken with Bridgette Stocks and they scheduled a meeting for Monday, August 7, 2017 at 6:00 p.m. at the Stone House to continue working on the Park Project.

C) Public Events and Safety – No Report

D) Trees & Sidewalks – No Report

E) Policy Committee – No Report

F) Stone House Committee Pro Tem – Davis reported he has not heard back from Baranski regarding the cost estimates for removing the old structure and framing the replacement structure.

NEW BUSINESS

A) Action on Mediacom Franchise Fees – After a brief discussion, L. Duerr moved, Driscoll seconded to notify Mediacom that the Board does not intend to collect a franchise fee.  All voted aye.  The consensus was that the Board doesn’t feel that they want to increase the amount customers pay for cable service.  Clerk Townsend will notify Mediacom of the decision.

B) Action on Appropriation Ordinance – The Appropriation Ordinance was reviewed.  Duerr moved, Morby seconded to pass and approve the Appropriation Ordinance for the fiscal year beginning May 1, 2017 and ending April 30, 2018 in the amount of $1,335,500.  On roll call vote, all voted aye.  Motion carried.  The ordinance will be filed with the County Clerk and posted as required.

C) Review Closed Session Minutes from past 6 months/Recordings for Prior 18 Months – Driscoll moved, Trebian seconded that the Closed Session Minutes from the past six months remain closed to the public and the appropriate recordings for the prior 18 months be destroyed.  On roll call vote, all voted aye.

D) Other – None

MONTHLY REVIEWS

A) Ordinance Violations – July Review of Delinquent Utility Bills/Any Disconnects – the list was reviewed; letters were sent to 4 accounts which were over 90 days delinquent.  If the accounts aren’t brought current, a lien will be placed against the property.

B) Website – Nothing

C) Brainstorming – Discussion was held regarding a Village Facebook page.  It was agreed that it would be useful to get things out to the public regarding events, emergencies as with the recent storm damage, etc.  The consensus was to proceed by having President Davis check with Attorney Kurt.  Duerr and Driscoll will work on putting a Facebook page together. Only one appointed person would be able to post to that page but it could be viewed by anyone interested.

CLOSED SESSION – None

ADJOURNMENT – T. Townsend moved, Driscoll seconded that the meeting be adjourned at 8:57 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

__________________________________

Village President

ATTEST: __________________________________

Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

May 30, 2017

7:00 P.M.

 The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Tuesday, May 30, 2017 by President Davis.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Thomas Townsend.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Darin Oberhart, Ron Staver and Chris Schultz.

J. Duerr moved, T. Townsend seconded that the Minutes of the April 24, 2017 Regular Meeting, both Open and Closed Sessions be approved as read.  All voted aye.

T. Townsend moved, Morby seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The May bills were reviewed.  L. Duerr moved, J. Duerr seconded that the May bills be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – After discussion of a Village representative to the Ambulance Board, Davis stated he would check with Ruth Foley to see if she is interested in continuing on in that aspect, or if she is not, Shannon Driscoll stated she would be willing to be the rep.

B) S.M. Chamber – Davis reported the Chamber met in April.  One of the items discussed was a different location for the Farmer’s Market.  Bridget Zurcher is the head of the Farmer’s Market and is working on a location that best fits the needs and doesn’t cause traffic congestion.  The Market will start in June.

C) Letter from IL Historic Preservation Agency Re: Stone House Renovation – The letter states that the project meets with the Secretary of the Interior’s “Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings” provided the three conditions listed in the letter are met.  Davis will respond to the Agency in regard to these conditions.

D) Mediacom Letter – Annual Customer Service Report/No Action Needed – This is a notice required by state statute.  The letter stated that the “report is not specific to your area and may not contain any information directly related to your community.”

E) Other – Nothing

 PUBLIC WORKS

A) Monthly Report – None

B)  Operation/Maintenance/Streets Committee Report – 1) Update from Fehr Graham on Street Project Bids, etc. – There was no Committee Meeting, however Ron Duerr reported that Brian Nott was in town today.  He was doing some more measuring and will come up with a plan within budget.  The results are expected soon and a special meeting may be needed to approve the plan.  It was stated that more leveling work needs to be done in some areas and when done, those areas should not be coated the same year.  So, some of the work may be a two year project.  Davis explained why it is much cheaper to do seal coat as opposed to blacktop in the State of Illinois.

Minutes – Regular Meeting, May 30, 2017 – Page 2

 C) Sewer & Water Operations Committee Report – None

 ZONING REPORT  – A building permit and fees were received from Sheri Grindey for demolition and replacement of a garage.  A question was asked as to whether Bader Cabinets had a building permit for a building recently built on their property on Provost Avenue.  Davis will check with Joe Lee, Zoning Administrator on this.

POLICE REPORT – Officer Oberhart presented a list of properties in violation of Village ordinances.  Clerk Townsend will send letters to the property owners. 

OLD BUSINESS

A) Appointment to Fill Board Vacancy – Tabled to Closed Session for further discussion.

B) Possible Appointment of Committees, Ambulance Board Rep. – Ambulance Board Rep was previously discussed.  Appointment of the remaining committees was postponed until such time the sixth Village Trustee position is filled.

C) Report on Joint Review Board Meeting – At this time, Davis explained to the Board what a TIF District is and discussed the status of the Scales Mound TIF District.  He stated that the meeting is something which is required to be held once a year.  Those in attendance this year were Dr. Caron, Steve Stadel, Marvin Schultz and Davis.  There were no new concerns presented at the meeting.

D) Other – Nothing

OTHER COMMITTEE REPORTS

A) Finance – Committee not yet appointed.  Discussion was held on the upcoming Appropriation Ordinance.  Steve Stadel offered to print out last fiscal year’s expenditures and appropriations to help in the preparation of the ordinance.  Davis will prepare the Ordinance.

B) Park & Special Projects – 1) Update from Committee Meeting May 23, 2017 – Chairperson Shannon Driscoll reviewed the minutes from the Committee Meeting held with Bridgette Stocks of Fehr Graham in attendance.  She stated the expiration of the grant will be in September of 2018 and there is approximately $11,823 of grant allotted funds remaining.  The next step is to get estimates on sidewalks, lighting, park benches and electrical work since these were included in the original grant.

C) Public Events & Safety – Committee not yet appointed

D) Trees & Sidewalks – Committee not yet appointed

E) Stone House Committee Pro Tem – Committee not yet appointed

F) Policy Committee Pro Tem – Committee not yet appointed

NEW BUSINESS

A) SMRA/Celebration of Village’s 165^th Anniversary – Chris Schultz spoke with the Board regarding the fact that 2018 will be the 165^th Anniversary of the Village.  He stated that the SMRA is willing to be in charge of the celebration and questioned if the Village’s insurance would cover the parade, etc.  He also stated that the dates would be June 22, 23^rd and 24^th in 2018.  T. Townsend moved, J. Duerr seconded to allow the SMRA to host the celebration event.  All voted aye.  Davis stated that the Village’s insurance allows for one such event a year.

B) Other – 1) Art Morby stated that Steve Koester has discussed with him that a wire that is attached to a pole on his property needs to be repaired or removed.  Davis stated Steve, as a home owner, should contact Frontier Telephone Company and have them come out and inspect the situation. 

Minutes – Regular Meeting, May 30, 2017 – Page 3

 2) John Duerr brought up the fact that the Emergency Planning Manuals need to be updated.  He will check with Ruth Foley to see if the information is still on her computer and could be readily updated.

MONTHLY REVIEWS

A) Ordinance Violations – Nothing further

B) Website – Nothing

C) Brainstorming – Davis stated he is still working on an attempt to bring in a better, less expensive WIFI package for residents of the Village. 

CLOSED SESSION

J. Duerr moved, Morby seconded to enter into Closed Session at 8:05 p.m. as allowed by Open Meeting Law Section 2 (c) 1 to discuss personnel.  On roll call vote, all voted aye.

J. Duerr moved, Morby seconded to return to Open Session at 8:25 p.m.  On roll call vote, all voted aye.

There was no action as a result of the Closed Session.

A question was asked as to the status of the ordinance violation by Melisa Pehl with the chickens.  Davis stated she had 60 days to comply with the ordinance which will be the end of June.  Melisa is said to be concerned with the number of chickens allowed.

ADJOURNMENT

J. Duerr moved, L. Duerr seconded that the meeting be adjourned at 8:30 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                                 _________________________________

                    Village President

ATTEST: ______________________________________

                                         Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

March 27, 2017
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, March 27, 2017 by President Davis.  Members present were John Duerr, Ruth Foley and Chris Schultz.  At this time there remains only three Trustees on the Board, so with President Davis and three Board Members present, a quorum is achieved.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr,

DarinOberhart, Joe Lee and Bernard Trebian. 

J. Duerr moved, Foley seconded that the Minutes of the February 27, 2017 Regular Meeting  be approved as read.  All voted aye.

Foley moved, J. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The March bills were reviewed.  Treasurer Stadel explained that the bill from Jo Daviess County GIS was billed incorrectly in February, which is why it shows up on both February and March bills.  The correct amount is $270.00.  The following bills were added:  1) $17.00, Apple River State Bank for a rubber endorsement stamp; 2) $326.40 to NW IL Criminal Justice Enforcement Training.  Foley moved, Schultz seconded that the March bills with additions as specified be approved for payment.  On roll call vote, all voted aye.  Stadel stated that the notices regarding delinquent utility accounts are sent out on colored paper twice a year.  The majority of the delinquent accounts were cleared up after the January notices.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Ruth Foley reported calls for the ambulance have been high.  She also stated they are busy preparing for the May 7, 2017 Open House.

B) S.M. Chamber – No Report

C) Other – A brief discussion was held on ATV and Utility Vehicles on Village and Township streets and roads.  Steve Stadel explained that the Township is working with the County on possibly requiring licensing of these vehicles.  He stated that in Wisconsin, the fee is $30.00 for two years.  This creates a sizable fee income for the licensing entity.

PUBLIC WORKS

A) Monthly Report – Duerr reported he had a problem with the 3 phase at the lift station and had to have Tony Edwards Electric repair it. 

B) Operation/Maintenance/Streets Committee Report – Bidding has been done.  Jim will check with Brian Nott on the status of the Village’s project. 

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT

Joe Lee, Zoning Administrator, presented a permit and fees for Greg Duerr for an in ground swimming pool.  He stated everything is okay with the application.

Minutes – Regular Meeting, March 27, 2017 – Page 2

POLICE REPORT

Darin reported he is continuing to work on ordinance violations and is allowing ample time for property owners to do a spring clean up of their properties.  He stated he has issued a citation to someone he had talked to last month regarding having no driver’s license and when rechecking this month found out the gentleman still had not attempted to get his license but continues to drive.  A question was asked about open burning.  Davis stated that is addressed in the Village Code.  Clerk Townsend will have the regulations published in the Weekly Visitor.  Also mentioned was that an area wide “Shred Event” is scheduled for April 22, 2017 at the Elizabeth Community Building from 9 a.m. to noon.  Townsend will look into getting something on that published as well.

OLD BUSINESS

A) Information from Jim Baranski on Proceeding with Stone House Remodel – Davis has not heard back from Baranski.

B) Other – Nothing

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – No Report

C) Public Events & Safety – Annual Easter Party, Saturday, April 8, 2017 – The party is scheduled for Saturday, April 8, from 1 – 2 p.m. at the Town Hall.  Schultz stated he will advertise the event for two weeks.

D) Trees & Sidewalks – There is a large old pine tree near the Methodist Church on Mason Avenue which needs work done on it and there is one tree in the Village park that needs to be looked at and probably removed.  Mediacom will need to remove or bury the cable that has been attached to that tree for more than a year.  Ron/Jim will contact them.

E) Stone House Committee Pro Tem – Nothing further.

F) Policy Committee Pro Tem – 1) Report from Meeting on Animal Control Ordinance – The committee met with President Davis and Attorney Terry Kurt on March 15^th.  Board Members had previously received a copy of the minutes from the committee meeting.  They discussed exploring the possibility of setting up an Administrative Law Judge which would keep local ordinance control local. 

NEW BUSINESS

A) Action on Animal Control Ordinance Changes – President Davis presented two proposed ordinances.  One being “An Ordinance for Keeping Chickens” and a second one entitled “An Amendment to Title 4, Animal Control, Chapter 3, Sections 4-3-1 thru 4-3-6 of the Scales Mound Village Code.”  A brief discussion was held.  Board Member Ruth Foley, having not been involved in the committee’s preparation of the ordinances, asked to table any action on the ordinances until the April Regular Meeting so she could have time to read through them.  The consensus of the Board was to postpone action until April.

B) Renew Liquor Licenses Now, Effective May 1, 2017 – Clerk Townsend stated that in previous years, liquor license holders have requested their renewals be done in April to coincide with the State’s licenses.  It was agreed to issue the licenses upon request and receipt of the license fee.  The renewed  licenses will be effective May 1, 2017.

Minutes – Regular Meeting, March 27, 2017 – Page 3

C) Reminder to file Statement of Economic Interest – Clerk Townsend reminded Board Members that the statements need to be filed by May 1.  The State imposes a $15 penalty through May 15 and a higher penalty after that until filed.

D) Reminder to Vote – Tuesday, April 4, 2017 – Clerk Townsend reminded Board Members of the date of the Consolidated Election.  Steve Stadel mentioned that the Council Hill-Guilford-Scales Mound Multi-Township Assessing District has a Proposition on the Ballot to Increase the Extension Limitation.  He stated that the approximate amount of the increase to a single family residence having a Fair Market Value at the time of the Referendum of $100,000 is estimated to be $1.67.  They have not been collecting taxes for a few years to pay an Assessor, and that needs to change as the fund for that purpose has been depleted.  He encouraged those present to vote “yes” on the proposition.

E) Other – None

MONTHLY REVIEWS

A) Ordinance Violations – Nothing further

B) Website – Nothing

C) Brainstorming – 1) A question was asked if the Village can condemn a house as being unsafe.  Davis stated a certified inspector would have to be brought in to inspect the building.  He also stated that there are provisions in the Historic Preservation Ordinance which state that a house cannot be demolished by neglect.  This particular matter will continue to be looked at.

2) Mention was made that the roadway and sides of the street in the area between the Mulgrew building and the Fire House is deteriorating.  That stretch of the road is actually owned by the County so they should be notified.

CLOSED SESSION – None

ADJOURNMENT – J. Duerr moved, Schultz seconded that the meeting be adjourned at 8:35 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                     ________________________________________

Village President

ATTEST:  __________________________________

                                      Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

January 30, 2017

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, January 30, 2017 by President Davis.  Members present were Ruth Foley and Chris Schultz.  Members John Duerr and Ken Plath were absent. 

President Davis declared that due to the fact that a quorum was not present, the meeting will be recessed to Wednesday, February 1, 2017 at 6:00 p.m. at the Stone House. 

Wednesday, February 1, 2017

Recessed Meeting of the Scales Mound Village President and Board of Trustees

President Davis called the recessed meeting to order at 6:00 p.m.  Members present were John Duerr, Ruth Foley and Chris Schultz.  Member Ken Plath was absent.  With President Davis and three Board Members present, a quorum was achieved.  Also present were Margaret Townsend, Village Clerk,  Ron Duerr, Joe Lee and Beth Baranski. 

 J. Duerr moved, Foley seconded that the Minutes of the December 26, 2017 Regular Meeting be approved as read.  All voted aye.

Due to the late arrival of Treasurer Stadel, Davis decided to proceed with a presentation from Beth Baranski of the League of Women Voters who updated the Board on the Jo Daviess County Water Resource Management Plan.  She presented and reviewed the Plan Report and spoke about actions they have planned which will occur from 2016 through 2020.  The Board also took a few minutes to complete the Jo Daviess Watershed Planning Survey.  More information about the plan can be found at www.sites.google.com/site/jodaviesscountywatershedplan/.   Baranski stated she hopes the Board will support the plan.  The consensus of the Board was to take time to look at the materials, check the information on the website and then make a decision.

Steve Stadel presented the Treasurer’s Report.  Schultz moved, J. Duerr seconded to accept the Treasurer’s Report and to place it on file.  All voted aye.

The December bills were reviewed.  Foley moved, J. Duerr seconded that the December bills, with the addition of one to Margaret Townsend for $56.99 for Xerox toner and one to USA Blue Book for $91.88 for a book and safety glasses be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Beth Baranski – Watershed Plan – See information above.

B) Ambulance Board – Foley reported the Fiscal Year for the Ambulance Board ends April 30^th.

C) S.M. Chamber – Held meeting at Country House Grocery/Country House Floral by Deb.

D) Email from Aref Khatib/AREF Insurance Group, LLC – Mr. Khatib introduced himself as “an insurance broker located in Galena, IL who is determined to find my clients Accountable Responsible Ethical and Fair products and services to protect their assets (Wealth), while ensuring they have the

Minutes – Recessed Meeting, February 1, 2017 – Page 2

proper coverage to maintain their health.”  He asked that this information be shared with the Board.

E) Email from IML regarding required Travel Expense Ordinance – IL Statutes now require municipalities to pass an ordinance or resolution regulating the reimbursement for all travel, meal and lodging expenses for officers and employees.  A model ordinance was given to Board Members to review and any action was tabled to the February Regular Board Meeting.

F) Other – None

PUBLIC WORKS

A) Monthly Report – Ron Duerr reported:  1) The motor in the Blower Building had to be replaced.  It was the original motor and has been there since 1987.  2) The snow plow for the truck had to be taken to Monroe Truck to be welded.  While he was without the plow, he had Mark Goodwin (Scales Mound Township) help plow some of the streets.  After discussion, Foley moved, J. Duerr seconded to pay Mark $30.00 for his time.  On roll call vote, all voted aye.

 B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – None

POLICE REPORT – A Sympathy Card will be sent to Darin Oberhart in the loss of family members in a tragic traffic accident.

OLD BUSINESS

A) Review/Action on lease Agreement with Wisconsin Independent Network, LLC – Clerk Townsend had previously emailed a copy of the final proposed Agreement to the Board.  After discussion, Foley moved, Schultz seconded to enter into the Agreement as presented.  All voted aye.

Further discussion was held on a generator for the Stone House and a new air conditioner for the room where the WIN equipment is.  Foley moved, J. Duerr seconded to purchase a generator (which, when installed, will increase the amount of the lease) and an air conditioner.  All voted aye.

B) Street Resurfacing/Engineering Agreement – Brian Nott of Fehr Graham prepared a document entitled Maintenance Engineering to be Performed by a Consulting Engineer and a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code for the Board to review, complete, sign and return to him.  The base fee for the maintenance engineering will be $1,250.00 plus the fee percentage as listed on the document.  It was agreed that the amount of Motor Fuel Tax funds on the Resolution for Maintenance should be $186,289.16.  Foley moved, Schultz seconded to enter into the Agreement with Fehr Graham and to complete the paperwork as needed.  All voted aye. 

C) Other – None

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – 1) OLSAD Grant – Any new information from Fehr-Graham – Nothing new to report

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

Minutes – Recessed Meeting, February 1, 2017 – Page 3

E) Stone House Committee Pro Tem – Davis stated he will contact Jim Baranski to get a cost on starting the work on the Stone House.  He would like to see the back part torn off and framework for the new addition done.  The Village is allowed to use the funds already received.

F) Policy Committee Pro Tem – 1) Animal Control Ordinance – Update – The Committee has not yet met with Attorney Kurt.  It was agreed to schedule a meeting for Wednesday, February 8, 2017 at 6:00 p.m. at the Stone House.

NEW BUSINESS

A) Review Closed Session Minutes from Past 6 Months – there were no Closed Sessions during the past six months.

B) Other – Clerk Townsend presented a letter of resignation from Ken Plath, Village Trustee, effective immediately.  Foley moved, J. Duerr seconded to accept Ken’s resignation with regrets.  All voted aye. 

MONTHLY REVIEWS

A) Ordinance Violations – None

B) Website – Nothing

C) Brainstorming – Discussion was held on the absence of the mile and a half sign to the west of the Village on Stagecoach Trail.  Davis stated he and Marvin Schultz will work on getting that sign put in place.

CLOSED SESSION – None

ADJOURNMENT – Foley moved, Schultz seconded that the meting be adjourned at 7:15 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com 

                                                                                        ______________________________________

                       Village President

ATTEST:  ____________________________________

                                      Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

November 28, 2016

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, November 28, 2016 by President Davis.  Members present were John Duerr, Ruth Foley, Ken Plath and Chris Schultz.  Board Member Carrie Stier was absent.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Blake Ellinor and Richard Bernal.

 J. Duerr moved, Plath seconded that the Minutes of the October 24, 2016 Regular Meeting be approved as read.  All voted aye,

Schultz moved, Plath seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye. 

The November bills were reviewed.  J. Duerr moved, Schultz seconded that the November bills, with the addition of the Communications Revolving Fund bill in the amount of $46.52 be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Audit Presentation – O’Connor & Brooks PC – Blake Ellinor and Richard Bernal gave a brief presentation of the Audit Report for the FY ending April 30, 2016.  They reviewed their letter to Management and the letter to the Board of Trustees.  The material weaknesses pointed out were the same as noted in the prior year’s audit.  It was pointed out that the lack of a monthly budget comparison report is a “significant” deficiency in the Board’s operation.  The Auditors will work with the Treasurer to improve on the deficiencies noted.  Overall, everything looked good in accordance with the State’s modified cash basis method of accounting.

B) Ambulance Board – Ruth Foley stated the Board has taken possession of the new ambulance.  It has passed State inspection and it is up and running. 

C) S.M. Chamber – Davis reported the attendance at the annual Christmas Party was down a little due to the rainy weather.  Members of the FFA and their instructor, Lisa Oellerich, had the honor of lighting the tree this year.

D) Other – Letter From Girl Scouts of Northern Illinois – The dates for the sale of Girl Scout cookies are January 6-January 29, 2017 and the cookies will be delivered and Cookie Booth sales held between February 24^th and March 19, 2017.

PUBLIC WORKS

A)  Monthly Report – Ron Duerr reported: 1) he and the Village received an award from the IL Department of Public Health for the treatment of the water system.  2) the white picket fence which borders the Village Stone House property and Country House Grocery property has deteriorated to the extent that it needs to be replaced or removed.  He has spoken about it with Pat Ohms who had no objection to removing it.  The consensus of the Board was to go ahead and remove it.

 B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report

 Minutes – Regular Meeting, November 28, 2016 – Page 2

ZONING REPORT – No Report

POLICE REPORT – No Report

 OLD BUSINESS

A) Surveillance Cameras at Park – Update – After discussion, it was agreed to put the camera project in with the Village park improvement project and to remove it as an agenda item. 

B) Board Vacancies – It was agreed to go with the decision made at the October Board Meeting to not fill the vacancy until the Consolidated Election in April, 2017.

C) Other – None

 OTHER COMMITTEE REPORTS

A) Finance – 1) Proposed Tax Levy Ordinance Review – The proposed Levy was reviewed.  Steve Stadel suggested that eventually the Board should find out from the County Clerk’s office when the correct time will be to increase the Levy to include the new taxes in the TIF Distr ict.  Action on the Levy was tabled to New Business on the Agenda.

B) Park & Special Projects – 1) OSLAD Grant – Any new Information from Fehr-Graham – Davis will set a meeting with Bridgette for December or January. 

C) Public Events & Safety – No Report

D) Trees & Sidewalks – Davis stated that much work has been done with tree trimming this summer and fall and it should be pretty much completed. 

E) Stone House Committee Pro Tem – Davis reported he had Attorney Terry Kurt look over the proposed Lease Agreement with WIN (Wisconsin Independent Network, LLC) and received his approval.  The Lease Agreement should be acted on at the December Regular Board Meeting.

F) Policy Committee Pro Tem – Chris Shultz held a meeting of the committee on November 17^th.  Board Members received a copy of the minutes from that meeting.  They will continue to work on the clarification of the Animal Control Ordinance.

NEW BUSINESS

A) Stier Resignation as Trustee – Clerk Townsend presented a resignation letter from Carrie Stier effective October 25, 2016.  Schultz moved, J. Duerr seconded to accept the resignation.  All voted aye.

B) 2017 Post Prom Committee Donation Request – A letter was received from the Post Prom Committee.  The Prom will be held on April 22, 2017 at the Galena Territory Owner’s Club.  J. Duerr moved, Plath seconded to donate $100.00 in Mound Bucks to the Post Prom activities.  On roll call vote, all voted aye.  Treasurer Stadel will prepare the certificates.

C) Jo Daviess County Animal Control Stray Dog Contract for 2016-2017 – Davis called for a motion on the Stray Dog Contract.  He explained to the Board Members that the Village, in the past,  has not entered into the contract with the reasoning that there is a charge to a Village for each animal picked up whereas there is no charge for any picked up in the county outside of a municipality.  In addition, a Village is required to pen up the animal until the animal control person can come and get it, which could put a person in a dangerous situation.  No motion was made regarding the contract.

 D) Action on Tax Levy – J. Duerr moved, Foley seconded to pass and approve the Tax Levy Ordinance for the levy and assessment of taxes for the current fiscal year in the amount of $29,970. On roll call vote all voted aye.  The ordinance will be posted and filed with the County Clerk as required. 

Minutes – Regular Meeting, November 28, 2016 – Page 3

 E) Amend or Repeal Portions of Animal Control Ordinance – Attorney Terry Kurt – Attorney Kurt was unable to attend this meeting.  He will attend future Policy Committee meetings to assist in preparing revisions to the ordinance.  It was noted that the chickens involved in the dispute of the ordinance have been brought back into the Village in light of a determination made at a Hearing on this matter held earlier this month. 

F) Christmas Bonuses – Schultz moved, J. Duerr seconded to pay Scales Mound Chamber Bucks as follows:  Ron Duerr – $250.00; Margaret Townsend – $150.00; Joe Lee, Zoning Administrator – $50.00; Ruth Foley – Ambulance Board Rep. – $50.00; Darren Oberhardt – $50.00.  Plath, aye; Foley, abstain; Schultz, aye; J. Duerr, aye.  Motion carried. 

 G) Other – None

 MONTHLY REVIEWS

A) Ordinance Violations – 1) Clerk Townsend reported liens for mowing have been placed against the Aaron Frey property and the Amy Lawrence property.  2) Steve Stadel stated January is the 6 months review of the utility bills.  Davis will check with Attorney Kurt on issues discussed regarding utility service matters.  3) Discussion was also held on the situation of when a house is sold and there is an outstanding utility bill.  It is easy for this to go unnoticed as the Village has no way of knowing about the sale until after the fact and the new owner wants to get the utilities in his/her name.  Davis suggested looking into possibly making a policy regarding inspection of basements for infiltration, sump pump operation, etc. at the time of a sale and if the owner does not want to cooperate, the utilities could be shut off outside of the building until an inspection was done.

 B) Website – Nothing

C) Brainstorming – Nothing

 CLOSED SESSION – None

ADJOURNMENT

Plath moved, J. Duerr seconded that the meeting be adjourned at 8:05 p.m.  All voted aye.

 These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                               _________________________________

                Village President

ATTEST:  _______________________________________

                                               Village Clerk