Minutes for March 27, 2017 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

March 27, 2017
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, March 27, 2017 by President Davis.  Members present were John Duerr, Ruth Foley and Chris Schultz.  At this time there remains only three Trustees on the Board, so with President Davis and three Board Members present, a quorum is achieved.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr,

DarinOberhart, Joe Lee and Bernard Trebian. 

J. Duerr moved, Foley seconded that the Minutes of the February 27, 2017 Regular Meeting  be approved as read.  All voted aye.

Foley moved, J. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The March bills were reviewed.  Treasurer Stadel explained that the bill from Jo Daviess County GIS was billed incorrectly in February, which is why it shows up on both February and March bills.  The correct amount is $270.00.  The following bills were added:  1) $17.00, Apple River State Bank for a rubber endorsement stamp; 2) $326.40 to NW IL Criminal Justice Enforcement Training.  Foley moved, Schultz seconded that the March bills with additions as specified be approved for payment.  On roll call vote, all voted aye.  Stadel stated that the notices regarding delinquent utility accounts are sent out on colored paper twice a year.  The majority of the delinquent accounts were cleared up after the January notices.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Ruth Foley reported calls for the ambulance have been high.  She also stated they are busy preparing for the May 7, 2017 Open House.

B) S.M. Chamber – No Report

C) Other – A brief discussion was held on ATV and Utility Vehicles on Village and Township streets and roads.  Steve Stadel explained that the Township is working with the County on possibly requiring licensing of these vehicles.  He stated that in Wisconsin, the fee is $30.00 for two years.  This creates a sizable fee income for the licensing entity.

PUBLIC WORKS

A) Monthly Report – Duerr reported he had a problem with the 3 phase at the lift station and had to have Tony Edwards Electric repair it. 

B) Operation/Maintenance/Streets Committee Report – Bidding has been done.  Jim will check with Brian Nott on the status of the Village’s project. 

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT

Joe Lee, Zoning Administrator, presented a permit and fees for Greg Duerr for an in ground swimming pool.  He stated everything is okay with the application.

Minutes – Regular Meeting, March 27, 2017 – Page 2

POLICE REPORT

Darin reported he is continuing to work on ordinance violations and is allowing ample time for property owners to do a spring clean up of their properties.  He stated he has issued a citation to someone he had talked to last month regarding having no driver’s license and when rechecking this month found out the gentleman still had not attempted to get his license but continues to drive.  A question was asked about open burning.  Davis stated that is addressed in the Village Code.  Clerk Townsend will have the regulations published in the Weekly Visitor.  Also mentioned was that an area wide “Shred Event” is scheduled for April 22, 2017 at the Elizabeth Community Building from 9 a.m. to noon.  Townsend will look into getting something on that published as well.

OLD BUSINESS

A) Information from Jim Baranski on Proceeding with Stone House Remodel – Davis has not heard back from Baranski.

B) Other – Nothing

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – No Report

C) Public Events & Safety – Annual Easter Party, Saturday, April 8, 2017 – The party is scheduled for Saturday, April 8, from 1 – 2 p.m. at the Town Hall.  Schultz stated he will advertise the event for two weeks.

D) Trees & Sidewalks – There is a large old pine tree near the Methodist Church on Mason Avenue which needs work done on it and there is one tree in the Village park that needs to be looked at and probably removed.  Mediacom will need to remove or bury the cable that has been attached to that tree for more than a year.  Ron/Jim will contact them.

E) Stone House Committee Pro Tem – Nothing further.

F) Policy Committee Pro Tem – 1) Report from Meeting on Animal Control Ordinance – The committee met with President Davis and Attorney Terry Kurt on March 15th.  Board Members had previously received a copy of the minutes from the committee meeting.  They discussed exploring the possibility of setting up an Administrative Law Judge which would keep local ordinance control local. 

NEW BUSINESS

A) Action on Animal Control Ordinance Changes – President Davis presented two proposed ordinances.  One being “An Ordinance for Keeping Chickens” and a second one entitled “An Amendment to Title 4, Animal Control, Chapter 3, Sections 4-3-1 thru 4-3-6 of the Scales Mound Village Code.”  A brief discussion was held.  Board Member Ruth Foley, having not been involved in the committee’s preparation of the ordinances, asked to table any action on the ordinances until the April Regular Meeting so she could have time to read through them.  The consensus of the Board was to postpone action until April.

B) Renew Liquor Licenses Now, Effective May 1, 2017 – Clerk Townsend stated that in previous years, liquor license holders have requested their renewals be done in April to coincide with the State’s licenses.  It was agreed to issue the licenses upon request and receipt of the license fee.  The renewed  licenses will be effective May 1, 2017.

Minutes – Regular Meeting, March 27, 2017 – Page 3

C) Reminder to file Statement of Economic Interest – Clerk Townsend reminded Board Members that the statements need to be filed by May 1.  The State imposes a $15 penalty through May 15 and a higher penalty after that until filed.

D) Reminder to Vote – Tuesday, April 4, 2017 – Clerk Townsend reminded Board Members of the date of the Consolidated Election.  Steve Stadel mentioned that the Council Hill-Guilford-Scales Mound Multi-Township Assessing District has a Proposition on the Ballot to Increase the Extension Limitation.  He stated that the approximate amount of the increase to a single family residence having a Fair Market Value at the time of the Referendum of $100,000 is estimated to be $1.67.  They have not been collecting taxes for a few years to pay an Assessor, and that needs to change as the fund for that purpose has been depleted.  He encouraged those present to vote “yes” on the proposition.

E) Other – None

MONTHLY REVIEWS

A) Ordinance Violations – Nothing further

B) Website – Nothing

C) Brainstorming – 1) A question was asked if the Village can condemn a house as being unsafe.  Davis stated a certified inspector would have to be brought in to inspect the building.  He also stated that there are provisions in the Historic Preservation Ordinance which state that a house cannot be demolished by neglect.  This particular matter will continue to be looked at.

2) Mention was made that the roadway and sides of the street in the area between the Mulgrew building and the Fire House is deteriorating.  That stretch of the road is actually owned by the County so they should be notified.

CLOSED SESSION – None

ADJOURNMENT – J. Duerr moved, Schultz seconded that the meeting be adjourned at 8:35 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                     ________________________________________

Village President

 

ATTEST:  __________________________________

                                      Village Clerk

 

 

 

 

Minutes for February 27, 2017 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

February 27, 2017

7:00 P.M.

Board Member Ruth Foley had previously informed the Board she would be late getting to the meeting so the start of the meeting was postponed until such time she arrived so that a quorum was realized. 

The Regular Meeting of the President and Board of Trustees was called to order at 7:35 p.m. by President Davis.  Members present were John Duerr, Ruth Foley and Chris Schultz.  With President Davis and three Board Members present, a quorum was achieved.  Also present were Margaret Townsend, Village Clerk, Steve Stadel, Village Treasurer, Ron Duerr and Darin Oberhart.

J. Duerr moved, Schultz seconded that the Minutes of the January 30, 2017 Regular Meeting, recessed to February 1, 2017 be approved as read.  All voted aye.

Foley moved, Schultz seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The February bills were reviewed.  Foley moved, J. Duerr seconded that the February bills be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Foley reported there will be an Open House at the Ambulance Building on Sunday, May 7, 2017.  Invitations are being sent.  The Open House will be to honor past members, and to show the building and the new ambulance to those interested.

B) S.M. Chamber – No Report

C) Other – Nothing

PUBLIC WORKS

A) Monthly Report – Ron reported that February was a quiet month.

B) Operation/Maintenance/Streets Committee Report – The documents for the street resurfacing project were sent back to Brian Nott of Fehr Graham.  He will let us know the next steps to take.

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – No Report

POLICE REPORT – Darin Oberhart thanked the Board for the Sympathy Card.  He stated he drove around the Village today checking on ordinance violations and as the weather improves, he will commence work on the violations.  He asked Board Members to contact him in regard to any violations they observe.

OLD BUSINESS

A) Review/Action on Request of League of Women Voters to Support the Jo Daviess County Watershed Plan – A short discussion was held, no action resulted.

B) Ordinance #2017-001 Travel, Meal and Lodging Expenses – Foley moved, J. Duerr seconded to approve and adopt Ordinance 2017-001 which establishes regulations with respect to allowable travel, meal, and lodging expenses.    On roll call vote, Schultz, aye; Davis, aye; J. Duerr, aye; Foley, aye.  Motion carried.

Minutes – Regular Meeting, February 27, 2017 – Page 2

C) Information from Jim Baranski on Proceeding with Stone House Remodel – Davis stated he has not heard back from Baranski.

D) Other – Nothing

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – 1) OSLAD Grant – Any new Information from Fehr Graham – It was agreed to wait until the new Board is seated before continuing with this project.

C) Public Events & Safety – 1) Plans for Annual Easter Party – It was agreed to hold the Easter Party on Saturday, April 8th at the Village Park from 1 – 2 p.m. 

D) Trees & Sidewalks – No Report

E) Stone House Committee Pro Tem – Nothing further to report

F) Policy Committee Pro Tem – 1) Report from Meeting on Animal Control Ordinance – Chris Schultz explained what the committee has been working on.  This included changes pertaining to definitions, livestock and fowl, reclassifying animals and adding in wording about Service and Therapy animals.  The proposed final draft was sent to Attorney Kurt for approval.

NEW BUSINESS

A) Action on Animal Control Ordinance Changes – Once the proposed changes are approved and received back from Attorney Kurt, the Board will act on it.  It should be available for the March Regular Board Meeting.

B) GIS Website Subscription – Approval to Renew – Foley moved, J. Duerr seconded to renew the GIS Website Subscription for one year.  All voted aye.

C) Other – None

MONTHLY REVIEWS

A) Ordinance Violations – Nothing

B) Website – Nothing

C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT – J. Duerr moved, Foley seconded that the meeting be adjourned at 8:30 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

 

                                                                                                __________________________________

            Village President

 ATTEST: ______________________________________

                                Village Clerk

 

 

Minutes for January 30, 2017 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

January 30, 2017

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, January 30, 2017 by President Davis.  Members present were Ruth Foley and Chris Schultz.  Members John Duerr and Ken Plath were absent. 

 

President Davis declared that due to the fact that a quorum was not present, the meeting will be recessed to Wednesday, February 1, 2017 at 6:00 p.m. at the Stone House. 

Wednesday, February 1, 2017

Recessed Meeting of the Scales Mound Village President and Board of Trustees

President Davis called the recessed meeting to order at 6:00 p.m.  Members present were John Duerr, Ruth Foley and Chris Schultz.  Member Ken Plath was absent.  With President Davis and three Board Members present, a quorum was achieved.  Also present were Margaret Townsend, Village Clerk,  Ron Duerr, Joe Lee and Beth Baranski. 

 J. Duerr moved, Foley seconded that the Minutes of the December 26, 2017 Regular Meeting be approved as read.  All voted aye.

Due to the late arrival of Treasurer Stadel, Davis decided to proceed with a presentation from Beth Baranski of the League of Women Voters who updated the Board on the Jo Daviess County Water Resource Management Plan.  She presented and reviewed the Plan Report and spoke about actions they have planned which will occur from 2016 through 2020.  The Board also took a few minutes to complete the Jo Daviess Watershed Planning Survey.  More information about the plan can be found at www.sites.google.com/site/jodaviesscountywatershedplan/.   Baranski stated she hopes the Board will support the plan.  The consensus of the Board was to take time to look at the materials, check the information on the website and then make a decision.

Steve Stadel presented the Treasurer’s Report.  Schultz moved, J. Duerr seconded to accept the Treasurer’s Report and to place it on file.  All voted aye.

The December bills were reviewed.  Foley moved, J. Duerr seconded that the December bills, with the addition of one to Margaret Townsend for $56.99 for Xerox toner and one to USA Blue Book for $91.88 for a book and safety glasses be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Beth Baranski – Watershed Plan – See information above.

B) Ambulance Board – Foley reported the Fiscal Year for the Ambulance Board ends April 30th.

C) S.M. Chamber – Held meeting at Country House Grocery/Country House Floral by Deb.

D) Email from Aref Khatib/AREF Insurance Group, LLC – Mr. Khatib introduced himself as “an insurance broker located in Galena, IL who is determined to find my clients Accountable Responsible Ethical and Fair products and services to protect their assets (Wealth), while ensuring they have the

Minutes – Recessed Meeting, February 1, 2017 – Page 2

proper coverage to maintain their health.”  He asked that this information be shared with the Board.

E) Email from IML regarding required Travel Expense Ordinance – IL Statutes now require municipalities to pass an ordinance or resolution regulating the reimbursement for all travel, meal and lodging expenses for officers and employees.  A model ordinance was given to Board Members to review and any action was tabled to the February Regular Board Meeting.

F) Other – None

PUBLIC WORKS

A) Monthly Report – Ron Duerr reported:  1) The motor in the Blower Building had to be replaced.  It was the original motor and has been there since 1987.  2) The snow plow for the truck had to be taken to Monroe Truck to be welded.  While he was without the plow, he had Mark Goodwin (Scales Mound Township) help plow some of the streets.  After discussion, Foley moved, J. Duerr seconded to pay Mark $30.00 for his time.  On roll call vote, all voted aye.

 B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – None

POLICE REPORT – A Sympathy Card will be sent to Darin Oberhart in the loss of family members in a tragic traffic accident.

OLD BUSINESS

A) Review/Action on lease Agreement with Wisconsin Independent Network, LLC – Clerk Townsend had previously emailed a copy of the final proposed Agreement to the Board.  After discussion, Foley moved, Schultz seconded to enter into the Agreement as presented.  All voted aye.

Further discussion was held on a generator for the Stone House and a new air conditioner for the room where the WIN equipment is.  Foley moved, J. Duerr seconded to purchase a generator (which, when installed, will increase the amount of the lease) and an air conditioner.  All voted aye.

B) Street Resurfacing/Engineering Agreement – Brian Nott of Fehr Graham prepared a document entitled Maintenance Engineering to be Performed by a Consulting Engineer and a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code for the Board to review, complete, sign and return to him.  The base fee for the maintenance engineering will be $1,250.00 plus the fee percentage as listed on the document.  It was agreed that the amount of Motor Fuel Tax funds on the Resolution for Maintenance should be $186,289.16.  Foley moved, Schultz seconded to enter into the Agreement with Fehr Graham and to complete the paperwork as needed.  All voted aye. 

C) Other – None

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – 1) OLSAD Grant – Any new information from Fehr-Graham – Nothing new to report

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

Minutes – Recessed Meeting, February 1, 2017 – Page 3

E) Stone House Committee Pro Tem – Davis stated he will contact Jim Baranski to get a cost on starting the work on the Stone House.  He would like to see the back part torn off and framework for the new addition done.  The Village is allowed to use the funds already received.

F) Policy Committee Pro Tem – 1) Animal Control Ordinance – Update – The Committee has not yet met with Attorney Kurt.  It was agreed to schedule a meeting for Wednesday, February 8, 2017 at 6:00 p.m. at the Stone House.

NEW BUSINESS

A) Review Closed Session Minutes from Past 6 Months – there were no Closed Sessions during the past six months.

B) Other – Clerk Townsend presented a letter of resignation from Ken Plath, Village Trustee, effective immediately.  Foley moved, J. Duerr seconded to accept Ken’s resignation with regrets.  All voted aye. 

MONTHLY REVIEWS

A) Ordinance Violations – None

B) Website – Nothing

C) Brainstorming – Discussion was held on the absence of the mile and a half sign to the west of the Village on Stagecoach Trail.  Davis stated he and Marvin Schultz will work on getting that sign put in place.

CLOSED SESSION – None

ADJOURNMENT – Foley moved, Schultz seconded that the meting be adjourned at 7:15 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com 

 

                                                                                        ______________________________________

                       Village President

 

ATTEST:  ____________________________________

                                      Village Clerk

Minutes for December 26, 2016 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

December 26, 2016

7:00 P.M.

 

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, December 26, 2016 by President Davis.  Members present were John Duerr, Ruth Foley and Chris Schultz.  Member Ken Plath was absent.  (Note:  At present, there are two vacancies on the Board.)  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, and Ron Duerr. 

 J. Duerr moved, Schultz seconded that the Minutes of the November 28, 2016 Regular Meeting be approved as read.  All voted aye.

Treasurer Steve Stadel brought to the attention of the Board that:  l) the final tax distribution was received; 2) January is the month when the overdue utility accounts will be dealt with according to policy; 3) it has come to his attention that two utility users in the Village have not been being billed.  One is the Recreation Association.  It was agreed to charge the Recreation Association for 1 REU and going forward, to charge them only for the months during which their liquor license is in effect which is normally April through August.

The second account is Keith Saam’s property which includes a business and a car wash.  Stadel stated he has worked with Mulgrew and they have paid for the months which have been overlooked for 1 REU and 1garbage.  The car wash has not been billed for a year and a half.  Discussion was held on what rate should be charged for a car wash.  Davis explained that in the case of the car wash, the REU’s are also determined by what is being discharged into the wastewater system, which in this case is soaps, etc., and the fact that it takes more chemical, etc. to treat that discharge.   After further discussion, it was agreed to bill Saam, the owner of the property, 2.5 REU’s (1 for the office and 1.5 for the car wash) plus 1garbage (instead of the 4 REU’s that had been charged.)  That will be a charge of $93.00 per month.  Stadel will talk with Saam about the money Mulgrew has paid and suggest he work it out with Mulgrew.

 J. Duerr moved, Foley seconded to charge the Recreation Association 1 REU monthly and to charge Saam Oil 2.5 REU’s plus 1 garbage monthly.  All voted aye. 

 Foley moved, J. Duerr seconded to accept the Treasurer’s Report and to place it on file.  All voted aye. 

 The December bills were reviewed.  Discussion was held on which properties in the Village are being charged only the operation/maintenance part of the bill (i.e. a homeowner closes up his/her house for part of the year or a house or building is unoccupied.)  A list was compiled.  A suggestion was made that in this instance, a fee could be charged to turn the water back on.  This may discourage someone from requesting to have it done repetitiously in a short period of time.

 Foley moved, Schultz seconded that the December bills, with additions as specified, be approved for payment.  On roll call vote, Davis, aye; J. Duerr, aye; Foley, aye; Schultz, aye.  Motion carried.

Minutes – Regular Meeting, December 26, 2016 – Page 2

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – No Report

B) S.M. Chamber – No Report

C) Mediacom Letter – On or about January 3, 2017 Mediacom will be implementing the following rate adjustments:  Local Broadcast Station surcharge, increase of $2.27; Regional Sports Surcharge, increase of $0.24; Family TV, increase of $2.00.  They stated that the increased fees they are being charged by the cable and satellite companies is the reason for the increase to their customers. 

D) Other – Tax Exemption – Clerk Townsend informed the Board that she was successful in getting a tax exempt status from the State for the extension of Mason Street to the west.

PUBLIC WORKS

A) Monthly Report – Ron Duerr reported: 1) the transmission lines on the truck are getting rusty.  He will have Dave Fosler of Scales Mound Sinclair repair/replace the lines.  2) Tony Edwards Electric is working on the electric motors in the blower building.

B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report

 ZONING REPORT – None

POLICE REPORT – Ruth Foley presented email correspondence between Carrie Stier and Officer Oberhart in regard to a vehicle which struck a tree in front of Carrie’s residence on Main Street.  The

vehicle was left for several days but was eventually removed.  Stier suggested the information be placed on file with the Village in the event that there was permanent damage done to the tree.  Officer Oberhart stated he would follow up on the incident as he planned to be on patrol in the Village on New Year’s Eve.  He also stated he would address abandoned vehicles (ordinance violations) during that time.  The paperwork regarding the truck/tree will be placed on file.

OLD BUSINESS

A) Action on Lease Agreement with Wisconsin Independent Network, L.L.C.  Davis stated the paperwork is still with Attorney Kurt and hopefully it will be ready for action at the January Regular Board Meeting.  It was suggested that money from the lease be used to purchase the generator which is needed.  The air conditioner for that area also needs to be replaced.  Ruth Foley stated she has had discussion with Mike Moser of the Jo Daviess County Sheriff’s Office and he informed her that they rely more and more on the use of iFiber so it is imperative that the system is up and running at all times.  It was stated that the generator will be put in place in the spring once conditions are favorable to pour a cement pad, and, the air conditioner will be replaced.    

B) Other – None

 OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – 1) OSLAD Grant – Any new Information from Fehr-Graham – Nothing new – plan to meet with Bridgette Stocks in January.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Stone House Committee Pro Tem – No Report

F) Policy Committee Pro Tem – No Report

 Minutes – Regular Meeting, December 26, 2016 – Page 3

NEW BUSINESS

A) Election Filings – Clerk Townsend reported the following:  for the 2 unexpired terms, there are 2 seats available, petitions have been filed by Bernard Trebian, Art Morby and Thomas Townsend; for the 4 year terms, there are 3 seats available, petitions have been filed by Lindsey Duerr, John Duerr, Shannon Driscoll and Christopher Schultz.  The election date is Tuesday, April 4, 2017.

 B) Other – None

 MONTHLY REVIEWS

A) Ordinance Violations – Nothing

B) Website – Nothing

C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT – J. Duerr moved, Foley seconded that the meeting be adjourned at 7:58 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                          _________________________________

         Village President

 

ATTEST:  ­­­­­­­­­­­­­­­­­­­­­_______________________________________

                                               Village Clerk

 

 

Minutes for November 28, 2016 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

November 28, 2016

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, November 28, 2016 by President Davis.  Members present were John Duerr, Ruth Foley, Ken Plath and Chris Schultz.  Board Member Carrie Stier was absent.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Blake Ellinor and Richard Bernal.

 J. Duerr moved, Plath seconded that the Minutes of the October 24, 2016 Regular Meeting be approved as read.  All voted aye,

Schultz moved, Plath seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye. 

The November bills were reviewed.  J. Duerr moved, Schultz seconded that the November bills, with the addition of the Communications Revolving Fund bill in the amount of $46.52 be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Audit Presentation – O’Connor & Brooks PC – Blake Ellinor and Richard Bernal gave a brief presentation of the Audit Report for the FY ending April 30, 2016.  They reviewed their letter to Management and the letter to the Board of Trustees.  The material weaknesses pointed out were the same as noted in the prior year’s audit.  It was pointed out that the lack of a monthly budget comparison report is a “significant” deficiency in the Board’s operation.  The Auditors will work with the Treasurer to improve on the deficiencies noted.  Overall, everything looked good in accordance with the State’s modified cash basis method of accounting.

B) Ambulance Board – Ruth Foley stated the Board has taken possession of the new ambulance.  It has passed State inspection and it is up and running. 

C) S.M. Chamber – Davis reported the attendance at the annual Christmas Party was down a little due to the rainy weather.  Members of the FFA and their instructor, Lisa Oellerich, had the honor of lighting the tree this year.

D) OtherLetter From Girl Scouts of Northern Illinois – The dates for the sale of Girl Scout cookies are January 6-January 29, 2017 and the cookies will be delivered and Cookie Booth sales held between February 24th and March 19, 2017.

PUBLIC WORKS

A)  Monthly Report – Ron Duerr reported: 1) he and the Village received an award from the IL Department of Public Health for the treatment of the water system.  2) the white picket fence which borders the Village Stone House property and Country House Grocery property has deteriorated to the extent that it needs to be replaced or removed.  He has spoken about it with Pat Ohms who had no objection to removing it.  The consensus of the Board was to go ahead and remove it.

 B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report

 Minutes – Regular Meeting, November 28, 2016 – Page 2

ZONING REPORTNo Report

POLICE REPORT – No Report

 OLD BUSINESS

A) Surveillance Cameras at Park – Update – After discussion, it was agreed to put the camera project in with the Village park improvement project and to remove it as an agenda item. 

B) Board Vacancies – It was agreed to go with the decision made at the October Board Meeting to not fill the vacancy until the Consolidated Election in April, 2017.

C) Other – None

 OTHER COMMITTEE REPORTS

A) Finance1) Proposed Tax Levy Ordinance Review – The proposed Levy was reviewed.  Steve Stadel suggested that eventually the Board should find out from the County Clerk’s office when the correct time will be to increase the Levy to include the new taxes in the TIF Distr ict.  Action on the Levy was tabled to New Business on the Agenda.

B) Park & Special Projects – 1) OSLAD Grant – Any new Information from Fehr-Graham – Davis will set a meeting with Bridgette for December or January. 

C) Public Events & Safety – No Report

D) Trees & Sidewalks – Davis stated that much work has been done with tree trimming this summer and fall and it should be pretty much completed. 

E) Stone House Committee Pro Tem – Davis reported he had Attorney Terry Kurt look over the proposed Lease Agreement with WIN (Wisconsin Independent Network, LLC) and received his approval.  The Lease Agreement should be acted on at the December Regular Board Meeting.

F) Policy Committee Pro Tem – Chris Shultz held a meeting of the committee on November 17th.  Board Members received a copy of the minutes from that meeting.  They will continue to work on the clarification of the Animal Control Ordinance.

NEW BUSINESS

A) Stier Resignation as Trustee – Clerk Townsend presented a resignation letter from Carrie Stier effective October 25, 2016.  Schultz moved, J. Duerr seconded to accept the resignation.  All voted aye.

B) 2017 Post Prom Committee Donation Request – A letter was received from the Post Prom Committee.  The Prom will be held on April 22, 2017 at the Galena Territory Owner’s Club.  J. Duerr moved, Plath seconded to donate $100.00 in Mound Bucks to the Post Prom activities.  On roll call vote, all voted aye.  Treasurer Stadel will prepare the certificates.

C) Jo Daviess County Animal Control Stray Dog Contract for 2016-2017 – Davis called for a motion on the Stray Dog Contract.  He explained to the Board Members that the Village, in the past,  has not entered into the contract with the reasoning that there is a charge to a Village for each animal picked up whereas there is no charge for any picked up in the county outside of a municipality.  In addition, a Village is required to pen up the animal until the animal control person can come and get it, which could put a person in a dangerous situation.  No motion was made regarding the contract.

 D) Action on Tax Levy – J. Duerr moved, Foley seconded to pass and approve the Tax Levy Ordinance for the levy and assessment of taxes for the current fiscal year in the amount of $29,970. On roll call vote all voted aye.  The ordinance will be posted and filed with the County Clerk as required. 

Minutes – Regular Meeting, November 28, 2016 – Page 3

 E) Amend or Repeal Portions of Animal Control Ordinance – Attorney Terry Kurt – Attorney Kurt was unable to attend this meeting.  He will attend future Policy Committee meetings to assist in preparing revisions to the ordinance.  It was noted that the chickens involved in the dispute of the ordinance have been brought back into the Village in light of a determination made at a Hearing on this matter held earlier this month. 

F) Christmas Bonuses – Schultz moved, J. Duerr seconded to pay Scales Mound Chamber Bucks as follows:  Ron Duerr – $250.00; Margaret Townsend – $150.00; Joe Lee, Zoning Administrator – $50.00; Ruth Foley – Ambulance Board Rep. – $50.00; Darren Oberhardt – $50.00.  Plath, aye; Foley, abstain; Schultz, aye; J. Duerr, aye.  Motion carried. 

 G) Other – None

 MONTHLY REVIEWS

A) Ordinance Violations – 1) Clerk Townsend reported liens for mowing have been placed against the Aaron Frey property and the Amy Lawrence property.  2) Steve Stadel stated January is the 6 months review of the utility bills.  Davis will check with Attorney Kurt on issues discussed regarding utility service matters.  3) Discussion was also held on the situation of when a house is sold and there is an outstanding utility bill.  It is easy for this to go unnoticed as the Village has no way of knowing about the sale until after the fact and the new owner wants to get the utilities in his/her name.  Davis suggested looking into possibly making a policy regarding inspection of basements for infiltration, sump pump operation, etc. at the time of a sale and if the owner does not want to cooperate, the utilities could be shut off outside of the building until an inspection was done.

 B) Website – Nothing

C) Brainstorming – Nothing

 CLOSED SESSION – None

ADJOURNMENT

Plath moved, J. Duerr seconded that the meeting be adjourned at 8:05 p.m.  All voted aye.

 These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                               _________________________________

                Village President

ATTEST:  _______________________________________

                                               Village Clerk

 

 

 

Minutes for October 24, 2016 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

October 24, 2016

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, October 24, 2016 by President Davis.  Members present were Ruth Foley, Chris Schultz and Carrie Stier.  Members John Duerr and Ken Plath were absent.  Also present were Emily Doland, sitting in for Treasurer, Steve Stadel,  Margaret Townsend, Village Clerk, Ron Duerr and Joe Lee.

 Schultz moved, Foley seconded that the Minutes of the September 26, 2016 Regular Meeting be approved as read.  All voted aye.

 Foley moved, Schultz seconded to accept the Treasurer’s Report and to place it on file.  All voted aye.

 The October bills were reviewed.  Foley moved, Stier seconded that the October bills be approved for payment.  On roll call vote, Schultz, aye; Davis, aye; Stier, aye; Foley, aye.  Motion carried.

 UBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – No Report

B) S.M. Chamber – Davis reported they are working on the Christmas lights and they would like to switch to the smaller LED lights in the future.  The Annual Christmas Party will be Sunday, November 27th.

C) Thank You Letter from Research for the Kids Ride Event – A letter from the Ride for the Kids Committee was read.  They wanted to thank all of those involved with traffic control for the event.  The 8th Annual event raised $209,468.29 overall and will benefit pediatric brain tumor and heart defect research at University of Iowa Children’s Hospital in Iowa City.

D) IDOT Letter Introducing new Local Roads Field Engineer – Mr. Shawn Ortgiesen is the new Local Roads Field Engineer for Jo Daviess County.

E) Other – None

PUBLIC WORKS – A) Monthly Report – Ron Duerr reported: 1) there was a water main leak at the corner of North Avenue and Franklin Street on Sunday.  A hole had rusted through an elbow in the line.  Tim Brant of Utilities, Inc. had some newer replacement parts on hand.  Winter Plumbing installed those parts and the Village will be billed for them.  It was agreed to purchase more of those parts to have on hand.  They will be of the same materials but the parts will be new.  This is the second occurrence of this sort in 6 years. 

2) Chad from Performance Pipeline, the company that did the sewer lining, was onsite with Ron and looked at the 7 manholes that need to be raised.  On most of the manholes, a 4’ x 4’ cement pad is sufficient but because of the pitch, etc. of the Village streets, some of them will need to be a 10’ x 10’ pad.  The approximate cost for each is $1900.  This work needs to be done before the streets are sealcoated next year.  After further discussion, Foley moved, Schultz seconded to proceed and have the work done on the 7 designated manholes this fall.  On roll call vote, Stier, aye; Foley, aye; Schultz, aye; Davis, aye.  Motion carried.

Minutes – Regular Meeting, October 24, 2016 – Page 2

 3) he has a concern regarding speed limit signs on Franklin Street.  There is a “Reduced Speed Ahead” and a 30 MPH sign at the edge of the Village; then there is not another sign for several blocks until you reach the south side of Mason Avenue where there is a 25 MPH sign.  It was agreed that Ron should look into either getting an additional 25 MPH sign from the County or moving the current one up to replace the 30 MPH.  Ron will check with the county to see if they agree to lower the speed limit to 25; 4) someone ran into the “road closed” sign which had been placed at the water main break.  It was agreed that Ron should get whatever signage he needs for better safety control in work areas.

 C) Sewer & Water Operations Committee Report – Stier expressed concerns about nitrates in the water system.  She had read an article regarding some local communities and the problems and expenses they are facing.  Davis stated the reports for the Village’s system show compliance.  He also stated that the major influx is from the farms, not the municipalities.  Cities do put some nitrates in the waterways from their wastewater systems but much, much more comes from the farms.

ZONING REPORT – None

 POLICE REPORT – 1) Carrie Stier reported that Officer Oberhart has given an ultimatum to the owners of the Pitbull that attacked her.  If they do not cooperate, Stier will move forward with her attorney.  2) Darin will be in town on Halloween to help patrol the streets for the Trick or Treaters.

 OLD BUSINESS

A) Surveillance Cameras at the Park – Update – Township officials have said that it is okay to use the Town Hall for the Village’s equipment if they go forward with the cameras.  The Village will respect any laws governing video cameras. 

B) Possible Use of Grant Monies for Stone House for Generator – Davis reported he spoke with Bridgette Stocks regarding the grant monies.  She stated that neither a generator nor the design phase would qualify.  He asked if the Board would like to proceed on a generator.  The consensus of the Board was to be pro-active in this and agreed that Davis should work with Tony Edwards Electric to determine the correct size and come back to the Board with an estimate. 

C) Board Vacancy – With it being so late in the year and the Consolidated Election approaching in April, it was agreed to wait until the election to fill the vacancy.

D) Other – None

 OTHER COMMITTEE REPORTS

A) Finance – 1) Audit will be completed and ready for presentation at the November Regular Board Meeting.

B) Park & Special Projects – 1) OSLAD Grant – Any new Information from Fehr-Graham – Davis reported that Bridgette Stocks has agreed to come up and go over the scope of the park improvement project.  Suggestions for considerations are: a) additional lights on the north side; b) a decorative topper on the bandstand; and, c) more aesthetically pleasing lights in the center of the park.  Davis will attempt to get a date set for a meeting with Bridgette.

2) After further discussion, Schultz moved, Foley seconded to allow up to $500 for bulbs for the strings of Christmas lights.  On roll call vote, Foley, aye; Schultz, aye; Davis, aye; Stier, aye.  Motion carried.

 C) Public Events & Safety – 1) Reminder that Halloween Trick or Treat is Monday, October 31st from 6p.m. to 8 p.m.

Minutes – Regular Meeting, October 24, 2016 – Page 3

 2) The annual Chamber/Town Christmas Party will be held at the Town Hall on Sunday, November 27, 2016 from 3p.m. to 5 p.m. with the tree lighting in the Village Park at 5:10 p.m.

D) Trees & Sidewalks – No Report                                                                                                              

E) Stone House Committee Pro Tem – No Report

F) Policy Committee Pro Tem – Chris Schultz, Chair, stated he will get with Plath and Duerr to set a time for a meeting to work on the Animal Control regulations. 

NEW BUSINESS – None

 MONTHLY REVIEWS

A) Ordinance Violations – A short discussion was held on the never ending problem of the wipes in the sewer system.  It is an ongoing problem that unfortunately will never, never go away as long as those products are on the market.

B) Website – No Discussion

C) Brainstorming – Nothing

 CLOSED SESSION – None

 ADJOURNMENT – Foley moved, Schultz seconded that the meeting be adjourned at 8:00 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

 

                                                                                                _______________________________

             Village President

 

ATTEST:  _______________________________________

                                      Village Clerk

Minutes for September 26, 2016 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

September 26, 2016

7:00 P.M.

 

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, September 26, 2016 by President Davis.  Members present were John Duerr, Ruth Foley and Carrie Stier.  Members Ken Plath and Chris Schultz were absent.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Darin Oberhart and MaryAnn Hoftender.

 J. Duerr moved, Foley seconded that the Minutes of the August 29, 2016 Regular Meeting be approved as read.  All voted aye.

Steve Stadel reported that another tax payment has been received and also that the check for 50% of the OSLAD grant money has been received.  He will open a special account for the OSLAD monies as is directed by the grant.  Stier moved, Foley seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The September bills were reviewed.  J. Duerr moved, Stier seconded that the September bills, with the addition of a bill in the amount of $98.44 for ammunition for Darin’s annual qualification, be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – No report.  Foley stated that they are always looking for new EMT volunteers so if anyone knows of someone who might be interested, please refer them to the proper personnel.

B) S.M. Chamber – Davis stated they are working on the Christmas lights and they are pretty much ready to go.  He also mentioned that they are considering going with LED lights on the strings and will probably look at replacing the garland on the strings next year.  Right now, the longevity of LED lights is not known.  He figures it would take approximately $500 to finish the strings.  Next meeting of the Chamber is Wednesday, October 19, 2016. 

C) Memorial for Steve Kieffer, Former Village Trustee – Clerk Townsend reported a US flag will be donated by the Village in memory of Steve Kieffer who served as Village Trustee from 1993-1997.

D) Other – President Davis, on behalf of the Village, expressed condolences to Ruth Foley on the recent loss of her sister.

 PUBLIC WORKS

A) Monthly Report – Ron Duerr: 1) gave the following report on the truck – the truck is fixed; the turbo module was out of it.  He is checking into the wear on the tires and may have to have the truck realigned.  The tires do not need to be replaced at this time.  2) There was a problem at the Lift Station and he had to use the portable pump the day of the heavy rains.  The wipes people are flushing in their toilets are still causing problems.  3) Davis explained that there continues to be a monumental problem with ground water/sump pumps going into the wastewater system.  4) Duerr was asked if the work done on the streets this summer was to alleviate the problems with water standing on the streets.  His reply was that yes, that was the purpose of the repairs.  The repairs done were costly so the agreement was to do as much as possible with the funds allocated.  Ditching is a completely different problem and was not included in the actual street work.

 B) Operation/Maintenance/Streets Committee Report – No Report

Minutes – Regular Meeting, September 26, 2016 – Page 2

 C) Sewer & Water Operations Committee Report – No Report

 

ZONING REPORT – No Report

POLICE REPORT – Officer Oberhart stated he talked with the renters at 502 Clark Avenue and the owners of 115 Burrall Avenue.  Both agreed to take care of the weeds on their properties.  He also stated he will not be available for the October Board Meeting but will be in town to patrol on Halloween evening.

 OLD BUSINESS

A) Bid Opening on Scrap Pieces – Clerk Townsend reported there were 4 bids from one person and 1 bid from a second person.  Bids were as follows:  Small swing set frame – Soppe $36.(accepted); 4 seat teeter totter – Soppe $21 (accepted); slide – Soppe $105 (accepted); monkey bars – Soppe $52, Stier $183.97 (accepted).  Foley moved, J. Duerr seconded to accept the highest bids as listed.  All voted aye.  Ron Duerr will contact a scrap dealer to dispose of any items remaining.

B) Compensation to Duerr for Hours Spent on Park Renovation – R. Duerr stated he put in 40 to 50 hours over and above his normal working hours.  Stier moved, Foley seconded to compensate Duerr at one half (of the amount normally paid from Improvements) month’s wages.  On roll call vote, all voted aye. 

C) Surveillance Cameras at Park – Update – Further discussion was held.  It was reported that  cameras would not be an issue on polling days.  Steve Stadel will check with the Township Board (Tuesday evening meeting) regarding housing the DVR for the cameras in the Town Hall.  The Township could have a camera in the Town Hall if they so desired.

D) Possible Use of Grant Monies for Stone house for Generator – tabled to October Meeting.       

  E) Fill Board Vacancy – Researching possible candidates                                                                    

   F) Further Discussion, if needed, on Policy Change Information from Sterling Codifiers – Clerk Townsend had shared, by email, information from Sterling Codifiers regarding policy change.  No further discussion was held.                                                                                                                                                  G) Other – Nothing

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – Discussion was held on projects for the park to include: 1) another electric service line into the pavilion. Tony Edwards Electric will be contacted for Village costs; ComEd would put the line in and cost is approximately $2000); 2) repaint/stain the bandstand and install a new overhead light (the bandstand was last done in 2006); 3) look at roofs on bandstand and pavilion; 4) install a new light on the pole in the area where the Christmas Tree is placed; 4) the additional park lights and sidewalk from the pavilion were included in the original plan; 5) plans have already been made to replace the outside doors on the restrooms with steel doors.  Dave Carscallen will get the doors in Dubuque.

1) OSLAD Grant Update – Bridgette Stocks of Fehr Graham will be visiting with President Davis soon to look over the grant application documents and see what else can be done with the monies.

 C) Public Events & Safety – 1) Halloween Trick or Treat Scheduled for October 31stFoley

moved, Stier seconded to set the hours of 6-8 p.m. for Trick or Treating.  All voted aye.  Stier will take

care of  the advertising.

Minutes – Regular Meeting, September 26, 2016 – Page 3

 D) Trees & Sidewalks – No Report

E)  Stone House Committee Pro Tem – No Report

F) Policy Committee Pro Tem – Changes were made to the Policy Committee which was originally announced at the September Meeting.  Members now are: Chris Schultz, Chair; Ken Plath and John Duerr.  At the present time, no meeting date has been set.

 NEW BUSINESS

A) Reminder – October Meeting is on Monday, October 24thClerk Townsend reminded Board Members that due to Halloween falling on the regular meeting night for October, the meeting date was set for Monday, October 24th.

B) 2017 Consolidated Election Information – Clerk Townsend announced that the Consolidated Election will be held on April 4, 2017.  Vacancies for the election will be 1 two year unexpired term and 3 four year terms.  Petitions can be circulated beginning September 20, 2016 and must be filed with the Village Clerk between December 12 and December 19, 2016.

C) JULIE Annual Contribution Assessment Notification – Notification was received from JULIE stating that the total member bill for 2017 for the Village of Scales Mound will be $134.50.  This amount will be invoiced in January, 2017.

D) Other – None

MONTHLY REVIEWS

A) Ordinance Violations – Discussion was held on “when does a weed become a tree”.  Discretion needs to be used when determining weed and grass ordinance violations. 

B) Website – Nothing

C) Brainstorming – Clerk Townsend reported she received the 2016 Ortho Files CD for the Village from Jo Daviess County GIS along with the invoice in the amount of $97.94.  The CD will be placed on file for future access.

 CLOSED SESSION – None

 ADJOURNMENT – Foley moved, Stier seconded that the meeting be adjourned at 8:30 p.m.  All voted aye.

 These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

 

                                                                                                _________________________________

                        Village President

 

Attest: _____________________________________

                                Village Clerk

 

 

Minutes for August 29, 2016 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

August 29, 2016

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, August 29, 2016 by President Davis.  Members present were John Duerr, Ruth Foley, Ken Plath, Chris Schultz and Carrie Stier.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Brian Nott, Darin Oberhart, Staci Duerr, Joe Lee, Claire Bersbach, Fran Peterson, Lyndsay Plath and Ron Staver.

Stier moved, Plath seconded to add the following items to the Agenda:  1) Disposal of old playground equipment; 2) LP gas contract; 3) Staci Duerr request to close portion of some streets on south side of town on September 17, 2016.  All voted aye.

 

Stier moved, Schultz seconded that the Minutes of the July 25, 2016 Regular Meeting be approved as read.  All voted aye.

Schultz moved, Stier seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

 The August bills were reviewed.  Duerr moved, Plath seconded that the August bills, with additions as specified, be approved for payment.  On roll call vote, all voted aye.                                                                                   

PUBLIC HEARINGS/CORRESPONDENCE

A) Claire Bersbach/Galena Territory EMT Scholarship Committee Presentation

Claire Bersbach and Fran Peterson spoke with the Board stating their committee is looking for people interested in training to become and EMT or to advance their EMT service level.  The Richard Peterson EMT Endowment Fund was established in honor of his memory to provide funding in EMT training and to help cover the costs.  Their mission is to encourage others to serve as EMTs.  Further information can be obtained by going to the Galena Territory Foundation TAB on the website www.thegalenaterritory.com or by contacting Margaret Townsend, Village Clerk.

 B)  Ambulance Board – No Report

C)  S.M. Chamber – No Report

D)  Invitation from Fehr Graham – IML Conference Client Dinner Reception –

An Invitation to the IML Conference Client Dinner Reception at the Mid-
America Club in Chicago on Friday, September 23
rd at 7 p.m. was received.  RSVP by September 14th.

E)  Mediacom Letter – Price Adjustment of Digital Transport Adapters – on or about September 1,  Mediacom will be increasing the monthly rental for the digital transport adapters $1.00 per month.  Also on September 1, the standard monthly rental price for data and phone modems will be $7.50.

 F) Letter from Hammer Law Firm (Terry Kurt, Attorney) Move to Dubuque – Notification was received that effective August 1, 2016, the office of Hammer, Simon & Jensen will be transitioning into two separate law firms.  Attorney Terry Kurt will be a part of the firm which will be practicing as a continuation of the current firm with the new name of Hammer Law Firm, P.L.C.  Kurt will continue to assist the Village on pending and future matters until or unless other arrangements are made.

Minutes – Regular Meeting, August 29, 2016 – Page 2

G) Flag Donation from Dennis Werner – Clerk Townsend reported she received information and the $50.00 donation for a flag purchased by Dennis Werner.  “Thank you Dennis.”

H) Other – None

 PUBLIC WORKS

A) Monthly Report – 1) Ron Duerr reported that Hahn Quarry and Louie’s Trenching have let him know that they are donating the black dirt used in the park project and the hauling of it.  Ron will put a thank you in the Weekly Visitor for the generous donations.  2) Concerns have been that there are some rough, sharp areas on some of the pieces of the new playground equipment.  Ron will inspect all pieces and properly smooth off those spots. 

B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – The water shut-off for the building at the corner of Franklin Street and South Avenue has been uncovered and is now operational.  It was reported that one half of the delinquent utility bill has been paid and the second half is to be paid on Tuesday.

At this time Ruth Foley stated that she would like to publicly thank Ron Duerr for the extra hours he put in on the installation of the playground equipment, working with the mulch and doing the final landscaping.  She suggested that the Board compensate him for those hours.  After discussion, it was agreed that the Board would come up with a stipend amount for the September Regular Board Meeting.

 At this time, Staci Duerr explained to the Board about a ride to benefit the Research for the Kids Benefit which is taking place on Saturday, September 17th.  The participants, normally numbering around 800, will be coming across the area to the north and would like to make Scales Mound one of their stops this year.  The hours would be from approximately 1:00 p.m. to 4:00 p.m.  Staci was requesting that Clark and Provost Avenues from Franklin Street to Main Street be closed to through traffic, also, Franklin Street from South Avenue to Germain Avenue be closed during that time.  Traffic would be routed on Main Street past the school.  Information on the event and street closings will be published in The Weekly Visitor.  J. Duerr moved, Foley seconded to grant the request for the temporary closings.  All voted aye.

ZONING REPORT – Joe Lee presented the paperwork requesting the refund of the Environmental Bond for the construction project at Heffernan Trucking.

 POLICE REPORT – Officer Oberhart reported he has been following up on various ordinance violations.

 OLD BUSINESS

A) Surveillance Cameras at Park – Update – Further discussion was held on placing cameras in the park.  No contact has been made yet with the Township in regard to placing equipment in the Town Hall.  Davis and Schultz will continue to work on it.

B) Possible Use of Grant Monies for Stone House for Generator – Davis will contact Bridgette Stocks of Fehr Graham regarding the possibility of using those funds.

C) Other – None

OTHER COMMITTEE REPORTS

A) Finance – No Report

Minutes – Regular Meeting, August 29, 2016 – Page 3

 B) Park & Special Projects – 1) IDNR Letter – Project Restored to its Pre-suspension Status – A letter was received informing the Village that the Town Park Improvement Project grant has been unsuspended and the Village may proceed per the terms of the agreement.  A 50% advanced payment is forthcoming and all allowable costs incurred from the original start date listed in the agreement may be included in the project.  The deadline for completion of the grant will be two years after the date of the last signature on the executed agreement.  2) Update on Park Project – the project is complete including the reseeding of the disturbed grassy areas.  It was agreed to advertise the old pieces of equipment for sale as scrap metal and to accept sealed bids which will be opened at the September Regular Board Meeting.  An ad will be placed in The Weekly Visitor.

 C) Public Events and Safety – No Report

 D) Trees and Sidewalks – Davis stated that Jeremy Soppe has been doing extensive tree trimming and some removal throughout the Village.  Soppe will be asked to look at the tree outside of the sidewalk on Provost Avenue between the old Presbyterian Church building and the Scott Ohms residence as well as the tree outside of the sidewalk to the west of the Southside Hornet Pub & Grille.  Davis asked for input from the Board on any other trees that might need work at this time.

 E) Stone House Committee Pro Tem – No Report

 NEW BUSINESS

A) Stier – Proposed Animal Control Ordinance Revisions – Board Members had previously received by email proposed changes made to the ordinance by Carrie.  President Davis stated he would like to put together a Policy Committee to work on this.  He also stated that animal control within the TIF District needs to be addressed as the property comes in as Agriculture and at the present time there are no regulations for control for protection of neighbors.  Stier, Schultz, Plath, J. Duerr and Foley all agreed to be on the committee with Carrie agreeing to be the chairperson.  A meeting date will be set.

 B) Tickets to Annual Fireman’s Dance – Past policy has been that the Board does not donate to the Fire District’s dance.

 C) Fill Board Vacancy – Davis stated he has been talking to a couple of people and asked the Board for suggestions if they know of anyone who might be interested.

D) Other – LP Gas Contract – a contract with Mulgrew Oil Co. was received offering $0.96 per gallon or $0.91 prepaid.  Foley moved, Plath seconded to accept the prepay contact at $0.91 per gallon and to up the volume 10% from the gallons used last year.  All voted aye.

 MONTHLY REVIEWS

A) Ordinance Violations – The suggestion was made that anyone who is paying a delinquent utility bill to avoid having their service disconnected should pay directly at the office of the Village Treasurer so Public Works can be advised as to whether the service should be disconnected or not.  It was also suggested that this information go on the bills.  Monies paid at the bank go directly into the Village’s

funds but that does not notify the Treasurer at the “last minute before shut off” and therefore the service will be shut off, so, always pay any delinquent payments directly to Treasurer, Steve Stadel.

 B) Website – Nothing

Minutes – Regular Meeting, August 29, 2016 – Page 4

 C) Brainstorming – Nothing

 At this time, President Davis addressed the Board with comments regarding the discussions held at the June and July meetings regarding past practices of himself, past Board action in regard to policy enforcement, etc.  A lengthy, heated discussion took place.

 CLOSED SESSION – None

 ADJOURNMENT – Plath moved, J. Duerr seconded that the meeting be adjourned at 9:05 p.m.  All voted aye.

 These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

 

                                                                                    ____________________________________

                 Village President

ATTEST: __________________________________

                              Village Clerk

 

 

 

 

 

 

Minutes for July 25, 2016 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

July 25, 2016

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, July 25, 2016 by President Davis.  Members present were John Duerr, Ruth Foley, Ken Plath, Chris Schultz and Carrie Stier.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee, Chuck Pedersen, Lee Van Raalte, Dave Hoftender, Mary Ann Hoftender, Ron Staver, Melisa Pehl, Julie Van Raalte, Lyndsay Plath, Reis Van Lent, Lisa Edwards and Dan Burke, Galena Gazette Reporter. 

 

Duerr moved, Plath seconded that the Minutes of the June 27, 2016 Regular Meeting be approved as read.  All voted aye.

It was agreed to skip ahead on the Agenda and come back to the Treasurer’s Report and Bills once Treasurer Stadel arrives.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – No Report

B) S.M. Chamber – No Report

C) Chuck Pedersen – Code Red – Mr. Pedersen explained the Code Red telephone warning system stating the County has already implemented (and used) their system and now it is being offered to the municipalities within the County and other entities such as The Galena Territory and Apple Canyon Lake.  The system would allow the residents to be informed of threatening weather, water main breaks, etc.  There is no limit to the number which could participate or to the broadcast minutes.  Since it is late in the year, they have revised the 1st year annual fee down to $214 and the following years would be at $248.66.  Reports are generated by the system.  A municipality could drop out of the system at any time.  It is up to the individuals to keep their information up-to-date.  A registration form can be found on the county website. All he would need from the Village would be a signed Intergovernmental Agreement, the fee, and the name of the person who would be putting out information.  He will train someone to use the system and help market it.  The Board thanked Chuck for the presentation.

D) Lyndsay Plath – Concerns – Lyndsay addressed the Board and expressed her disgust of the way things have been handled in the recent past.  She talked about the ordinance violations.  Davis responded that the Board does not go around looking for violations, however, when something is brought to the attention of the Board, the Board must act on it.  That is how the Board operates.   

Ruth Foley stated it appears that handling these matters is on a pick and choose basis.  She stated Jim Davis’s rental property on Clark Avenue needs attention.  Carrie Stier agreed with Foley and noted that three of Schultz Appliance/Marvin Schultz’s vehicles are clearly inoperable (with flat tires) and have not been cited.  

Stier proceeded to read a document she had prepared regarding her feelings on the inconsistencies

of the President and Board and proposed several suggestions “for the overall betterment and transparency for our citizens”.  She summed up her statement by adding “let’s hope we can move

Minutes – Regular Meeting, July 25, 2016 – Page 2 

forward as a board – not always in agreement – but at least with some level of respect for each other and fairness for all citizens we have been elected to represent.” 

Melisa Pehl then read a statement she had prepared regarding what she considers to be Board procedure and asked the Board to override the veto regarding the motion from the June 27, 2016 Board Meeting which would have allowed her to harbor chickens. 

Reis Van Lent asked procedure regarding ordinances.  Davis explained the procedure. 

E) Scales Mound School “Meet and Greet” – an Invitation was received from the school district explaining that they plan to have a “Meet and Greet” at Open House on August 22nd and asked if the Village would be interested in having a table.  As the Chamber/Village brochure has not been updated yet, no interest was expressed at this time. 

F) Other – None 

Treasurer’s Report – Steve Stadel reported the following:  Two tax payments have been received to date; confirmed that the amount specified for ESDA goes into the Civil Defense Account; in regard to the delinquent utility bills, all but two have been paid, one of those was shut off and the second one will be shut off once the valve has been located and dug up.  Schultz moved, Stier seconded to accept the Treasurer’s Report and to place it on file.  All voted aye. 

The July bills were reviewed.  J. Duerr moved, Schultz seconded that the July bills be approved for payment.  On roll call vote, all voted aye.   

PUBLIC WORKS

A) Monthly Report – Ron Duerr reported that the generators held up good during the 24 hours the area was without power.  During future outages, he will run the one for the water tower manually on an as needed basis.  Foley suggested the Board look into purchasing a similar but smaller generator for the Stone House.  That would allow a Command Center to be set up there in the event of a disaster.  Davis will check with Bridgette Stocks of Fehr-Graham to see if the funds already received for the Stone House could be used for that purchase.

B)  Operation/Maintenance/Streets Committee Report – Ron stated he would like to set up a meeting with the Street Committee to go over some things.  It was agreed to hold a meeting on Monday, August 1, 2016 at 5:00 p.m. at the Stone House.  Clerk Townsend will post the meeting.

C)  Sewer & Water Operations Committee Report – No Report 

ZONING REPORT – Joe Lee presented a Building Permit and fee from John Sincox for a single car garage at his residence on Franklin Street. 

POLICE REPORT – None 

OLD BUSINESS

A) Consideration of Veto of Motion Allowing Pehl to Harbor Chickens – Stier moved, Foley

seconded to reconsider the vote on the vetoed motion allowing Melissa Pehl to harbor chickens.   J. Duerr, nay, Plath, aye; Foley, aye, Schultz, nay, Stier, aye.  Motion carried.

Minutes – Regular Meeting, July 25, 2016 – Page 3 

Stier moved, Foley seconded to override the veto and to allow Melissa to have chickens as outlined at the June Regular Board Meeting.  Plath, aye; Foley, aye; Schultz, nay; Stier, aye; J. Duerr, nay.  Motion failed as a 2/3 vote is required.  (There were 3 out of 5 ayes, however 3.5 or more would be needed to meet the majority of the quorum requirement.  At the time of this July meeting, one Trustee had resigned effective June 30th as she was moving out of town, therefore leaving a vacancy and a 5 member board.) 

B) Accept Karen Kelly’s Resignation – Plath moved, Stier seconded to accept, with regrets, the resignation of Karen Kelly as Trustee which was effective June 30, 2016.  All voted aye. 

C) Membership in IL Municipal Treasurer’s Association – It was agreed to not join the Association at this time. 

D) Surveillance Cameras at Park – Clerk Townsend suggested that the Board reconsider placing surveillance cameras at the park since the new playground equipment would be installed soon.  A discussion would need to be held with the Township regarding placing the equipment in the Town Hall.  Schultz moved, J. Duerr seconded to table further discussion to the August Regular Board Meeting.  There were 4 aye votes and 1 nay.  Further discussion will be held at the August meeting. 

E) Insurance Coverage from Company Owning Equipment Housed at Stone House – in light of the fact that the power was out for 24 hours and a generator was needed to protect the equipment, Clerk Townsend asked once again about insurance coverage naming the Village as “Additional Insured” from the owners of this equipment.  Davis presented email address for the two companies for her to contact. 

F) Other – Discussion was held on the address numbering of the recently annexed Glasgow/Van Raalte property.  As Julie Van Raalte was in attendance at the meeting, she was asked her opinion.  She stated that in order to keep consistency in the numbering system, she would like to have a County number for that property, making it easier for emergency personnel if need be.  The sign will be the expense of the Van Raaltes. 

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – 1) Update on Park Project – The playground equipment has been delivered and installation is planned for the weekend of July 30th & 31st.  The mulch will be delivered and spread on Monday, August 1st.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Stone House Committee Pro Tem – No Report

 NEW BUSINESS

A) Review Closed Session Minutes from Past 6 Months – Stier moved, Foley seconded that the

Closed Session Minutes from both the March 28, 2016 and the May 31, 2016 meetings be opened to the Public.  On roll call vote, all voted aye. 

B) Other – None

Minutes – Regular Meeting, July 25, 2016 – Page 4 

MONTHLY REVIEWS

A) Ordinance Violations – July Review of Delinquent Utility Bills/Any Disconnects – discussed previously during the Treasurer’s Report.  It was mentioned that locating and digging up the shutoff will be done by Winter Plumbing.  Ron Duerr was thanked for going above and beyond his normal duties in getting people to pay their bill before they are shut off.    The question was asked from the audience as to why Ron does not receive a raise.  The reply was that the compensation for that position is based on licensing and once both licenses have been obtained, he will receive a substantial raise.  It was also stated that he has received performance bonuses in several instances such as extraordinary hours in snow removal and “babysitting” the auxiliary pump for the wastewater system (before the generators and new auxiliary pump were installed) in the event there was a power outage. 

B) Website – Nothing

C) Brainstorming – Nothing 

CLOSED SESSION – None 

ADJOURNMENT – Plath moved, Schultz seconded that the meeting be adjourned at 8:34 p.m.  All voted aye. 

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

 

                                                                                    ____________________________________

 Village President

 

Attest:  ___________________________________

                                Village Clerk

 

                                                                                   

     

 

 

 

 

 

 

 

 

Minutes for June 27, 2016 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

June 27, 2016

7:00 P.M.

 

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, June 27, 2016 by President Davis.  Members present were John Duerr, Ruth Foley, Karen Kelly, Ken Plath, Chris Schultz and Carrie Stier.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Darin Oberhart and Joe Lee.

 Foley moved that the Minutes of the May 31, 2016 Regular Meeting, both Open and Closed Sessions be approved as read.  All voted aye.

 Schultz moved, J. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file.

 The June bills were reviewed.  Stier moved, Kelly seconded that the June bills with the following additions: 1) NWI Criminal Justice Law Enforcement Training – $316.89 and 2) Schultz Appliance for new refrigerator – $599.00, be approved for payment.  On roll call vote, all voted aye. 

 PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – No Report

B) S.M. Chamber – No Report

C) Mediacom Letter – Launching 10 Premium International Channels – Customers will need a Mediacom digital converter to view these channels and will need to contact Mediacom customer service to add the channels to their service.

D) Invitation to Consider Joining IL Municipal Treasurer’s Association – an invitation was received but the detailed brochure was not enclosed. – will try to get a copy of the brochure to determine what is involved..

E) National Association of State Agencies for Surplus Property (NASASP) – an invitation to join NASASP was received.  This membership would help support NASASP to protect, promote and enhance the Federal Surplus Property Program.  The Board expressed no interest at this time.

F) Other –   Clerk Townsend reported that Ralph “Bud” Schoenhard a Trustee of the Village for 35 years passed away June 18th.  In lieu of flowers, the Village will purchase a US Flag to fly in his honor

in conjunction with the present flag program.  “Thank you Bud for your service.”

 PUBLIC WORKS

A) Monthly Report – No Report

B) Operation/Maintenance/Streets Committee Report – Duerr reported only one bid was received for the street repair project and that bid was under the amount the Board had allocated, therefore, Brian Nott from Fehr-Graham came up last week and determined additional spots on the truck route for repairs to be included in the project.  It was agreed that the area around pump house #2 would also be coated at this time.

C)  Sewer & Water Operations Committee Report – Duerr was asked if he was still having the problem with the wet wipes being flushed through the wastewater system.  He replied that the problem will be there forever and having Sproule’s clean the lift station every 3 months seems to keep up to the problem.  There appears to be no other solution to the backup problem.

 ZONING REPORT – No Report

Minutes – Regular Meeting, June 27, 2016 – Page 2

POLICE REPORT – Officer Oberhart reported he is continuing to check on ordinance violators regarding upkeep of lawns and also abandoned vehicles.

 OLD BUSINESS

A) Awarding of Bid for Street Repairs – One bid was received: Civil Constructors, Freeport, IL, in the amount of $54,919.50.  The additional areas designated by Brian Nott will bring the total up to $66,000.  Foley moved, J. Duerr seconded to award the contract to Civil Constructors.  On roll call vote, all voted aye.  Brian will come back to the Board with the additional amount itemized.  The repair work will begin soon.

 B) Discussion and Action on Pehl Request Regarding Harboring of Chickens – Stier moved, Kelly seconded to allow Melisa Pehl’s request to raise 6 chickens, no roosters.  The floor was opened to discussion.  Pehl was asked if she would be taking extra precautions to avoid salmonella.  She replied that the kids don’t touch the chickens and she would require them to wash their hands if they did.  Davis shared with the Board a letter from Jodi Winslow, a neighboring property owner, who expressed concerns with the chickens, dogs, garbage and the appearance of the Staver/Pehl property in general.  Davis expressed the concern of “what about the next person who wants to have chickens or any other animal?  How would those requests be handled?”  Davis then called for a roll call vote on the motion to allow the request.  Plath, aye; Foley, aye; Schultz, nay; Stier, aye; Kelly, aye; J. Duerr, nay.  Motion carried.  Davis immediately stated he is vetoing the action of the Board and will present a written veto to the Clerk.  He further stated that the chickens must go and instructed Officer Oberhart to issue a citation if the chickens are on the property the next time he is on duty in town. 

 C) Annexation of Glasgow Property has been completed – Clerk Townsend reported the plat map and the Annexation Ordinance have been recorded.  She will check with Jo Daviess County Building and Zoning regarding an address for the property.

 D) Other – Code Red – Clerk Townsend reported she has been in contact with Chuck Pedersen regarding the timeline for Village residents to sign up for the countywide system.  His reply was that “once he gets the system up and running, he will come and explain the operation and sign up procedures, possibly within the next month.”  After further discussion, Board Members decided they would like to have Chuck come to the July Board Meeting to discuss the system available specifically for the Village.  Clerk Townsend will contact him to see if he is available.

 OTHER COMMITTEE REPORTS

A) Finance – 1) Tentative Appropriation Ordinance – Ruth Foley presented a tentative ordinance in the amount of $1,319,000.  Kelly moved, J. Duerr seconded to pass and approve the Appropriation Ordinance for the fiscal year beginning May 1, 2015 and ending April 30, 2017 in the amount of $1,319,000.  On roll call vote, all voted aye.  Motion carried.  The ordinance will be filed with the County Clerk and posted as required.

 B) Park & Special Projects – 1) Update on Park Project – Karen Kelly stated things are getting lined up to be shipped and delivered.  She will plan to have July 23rd and 24th as work days to install the equipment and the mulch should be delivered on July 25th.  She will keep the Board informed by email and will also put an ad in the Weekly Visitor asking for help.  The Board expressed appreciation to Karen for all the work she has put into organizing this project.

 Minutes – Regular Meeting, June 27, 2016 – Page 3

 C)  Public Events & Safety – Chris Schultz expressed appreciation on behalf of the SMRA for allowing Washington Street to be closed for the 5K Run/Walk.

 D)  Trees & Sidewalks – It was stated that the cement and the pump at the corner of Provost Ave and Franklin Street will be replaced (not repaired).  The old cement has been completely removed and the area is being prepared for new cement to be poured.

 E)  Stone House Committee Pro Tem – No Report

 NEW BUSINESS

A) Action on Prevailing Wage Ordinance – Schultz moved, Plath seconded to comply with the Prevailing Wage Rate in Jo Daviess County on all projects which require compliance and to adopt, with regrets, the Prevailing Wage Rate Ordinance.  On roll call vote, all voted aye.  Appropriate notice of the ordinance will be posted.

B)  At this time, Karen Kelly submitted her resignation as Village Trustee effective June 30, 2016 as she will be moving outside of the Village.  She stated she will continue to follow up with the park project until it is finished.  Karen was thanked for her dedication and service to the Board.

 MONTHLY REVIEWS

A) Ordinance Violations – A question was asked as to who is responsible for garbage that is set out on the wrong day and then left out for days.  Of course it would be the person who set it out.  Stier will put a notice in the Weekly Visitor reminding residents of the correct garbage pickup day and their responsibility for taking care of the garbage.

B) Website – Nothing

C) Brainstorming – Clerk Townsend mentioned that Bill and Claire Bersbach, residents of The Galena Territory, have requested that members of their EMT Committee attend the August 29, 2016 Regular Board Meeting to present information regarding an EMT Scholarship they have to offer.  This will be placed on the August Agenda.

 CLOSED SESSION – None

 ADJOURNMENT

Plath moved, Schultz seconded that the meeting be adjourned at 8:38 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                       ________________________                                                                                                    Village President

 ATTEST: _________________________________

                                    Village Clerk