Archive for category: Minutes

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
September 30, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, September 30, 2019 by President Davis. Members present were Nicole Busch, Shannon Driscoll, Lindsey Duerr, Ruth Foley and Bernard Trebian. Member John Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee and Brandon Behlke, Galena Gazette reporter.

L. Duerr moved, Trebian seconded that the Minutes of the August 26, 2019 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed. Steve Stadel reported that they found the solution to the variance in the Corporate and Improvement accounts and have corrected the problem. He also stated the Village will be receiving two checks from Motor Fuel Tax, one for the old amount and now a separate check for the increased gas tax recently imposed by the State. Foley moved, Busch seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The September bills were reviewed. L. Duerr moved, Foley seconded that the September bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – No Report
B) S.M. Chamber – No Report
C) Email from IML Regarding Property Tax Relief Task Force Update – The IML has requested to be a partner with the Task Force in addressing the issue of property tax relief. Per state statue, the Task Force is required to deliver an initial report of findings by October 31, 2019 and a final report by December 31, 2019. They will keep municipalities informed. More information can be found on the IML website at iml/org/propertytax.
D) Email from IML Regarding Adult-Use Cannabis: Frequently Asked Questions – The IML has worked with the law firm of Klein, Thorpe and Jenkins, Ltd. to develop answers to questions asked regarding the legalization of adult-use cannabis. Resources can be found at iml.org/cannabis. President Davis stated he will contact Terry Kurt for information to present to the Ordinance/Policy Committee when they meet regarding this matter. Information was also received from the IL Dept of Revenue regarding municipalities imposing a local Cannabis Retailers’ Occupation Tax beginning September 1, 2020. Davis feels the Board should consider this tax.
E) Other – None

PUBLIC WORKS
A) Monthly Report – Ron Duerr reported: 1) the storage unit is coming tomorrow; 2) he would like to meet with the Sewer & Water Operations Committee to discuss the issue of water infiltration. He reported that recently the Village is pumping 10 times more than normal which is especially hard on the infrastructure. Davis stated we need to get out and camera the lines, identify the problem areas, and correct the problems in order to solve the infiltration issues. He also reminded the Board that the EPA wants the Village to inspect all water lines, looking for lead pipes. Davis suggested incorporating the two inspections, possibly having an engineer from Fehr-Graham help with the inspections. This

Minutes – Regular Meeting, September 30, 2019 – Page 2

needs to be started before spring. It is evident that sump pumps are pumping into the wastewater
system and this needs to change. If it comes down to people not being able to afford to install a sump pump, the Village may have to come up with some kind of financial assistance. Upon being asked about what is and is not allowable, Davis stated “if it comes from the tap, it can go into the wastewater; if it comes from Mother Nature, it cannot.” The issue with infiltration at the manholes continues and the plan is to do camera work tomorrow night and repair some of the holes with cement. The issue of wipes collecting at the pump continues. It was agreed to tentatively set a Sewer & Water Operations Committee meeting for Tuesday, October 22nd.
B) Operation/Maintenance/Streets Committee Report – None
C) Sewer & Water Operations Committee Report – Nothing further

ZONING REPORT
Joe Lee, Zoning Administrator presented approved Building Permits for: 1) Charles Davis for changing the location of the steps to the upper level at 307 Franklin Street; 2) Tammy Hesselbacher for work on her house at 501 Clark Avenue; and 3) Steve & Margaret Townsend for sewer and water hookup at 96 Provost Avenue.

ORDINANCE VIOLATIONS
Lindsey Duerr has been working on the list of ordinance violations to give to Mike Brown. She would like the rest of the Board to check the list she has and then decide if a second letter should be sent or if Mike should just start knocking on doors. Board Members will get back to her.

OLD BUSINESS
A) Decisions on Bid Letting for Renovations at Stone House – Davis stated he has heard nothing from the engineers or the architect since the last meeting. It was agreed to hold back on letting the bids until after the first of the year for the work to be done in early spring.
B) Further Discussion/Possible Action on Amendment to Nuisance Ordinance – Board Members received a copy of the amendments – Section 3-1-1 through 3-1-4. Busch moved, Trebian seconded to accept the amendments to the Nuisance Ordinance No. 2008-001 as presented. On roll call vote, all voted aye.
C) Further Discussion/Possible Action on Solar Panel Regulations – Discussion was tabled as President Davis is checking with Attorney Kurt as to whether this should be done as an ordinance or a policy.
D) Further Discussion/Possible Action on Administrative Law Ordinance – Further discussion tabled to October Board Meeting.
E) Emergency Operation Plan – Have the Updated Information for Notebooks – will work on replacing the updated pages in the books. At this time Ron Duerr, Jim Davis, Ruth Foley and Margaret Townsend discussed the emergency drill held on September 21st. Others participating in the drill were the CN Railroad, Apple River, Warren and Shullsburg Fire Departments, Galena EMS, County Hazmat Team and Chuck Pedersen, County Emergency Manager. The Village would have access to the Code Red notification system if they so desired. The railroad is willing to give a group training on emergency procedures if anyone is interested. Everyone agreed that the drill went well.
F) Other – None

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Update/Benches – The committee stated they have decided to purchase 3 benches and have picked the style. The project will be put on hold until spring when the cement
Minutes – Regular Meeting, September 30, 2019 – Page 3

pads can be poured. It was also suggested that maybe someone would be interested in purchasing a bench in memory of a loved one and then a plaque could be placed on the bench.
C) Public Events & Safety – Trick or Treat Update – Trick or Treat will be held from 5:30 p.m. to 7:30 p.m., Thursday, October 31, 2019. Due to the fact that this is a school night, it was decided to NOT have the gathering at the Town Hall after the Trick or Treat.
D) Trees & Sidewalks – Jeremy Soppe is continuing to remove the trees destroyed by the Emerald Ash Borers. His policy is to save the tree if at all possible, however if it is hollow and/or presents a safety hazard, it will need to be removed.
E) Ordinance/Policy – After a short discussion, it was decided it would be best at this time if the Ordinance Enforcer would just go to the doors of the people who are violating the ordinances and discuss with them cleaning up, respecting the neighbors, etc. Then if they don’t comply, further action will be taken.
F) Stone House Committee Pro Tem – Nothing further.
G) TIF/Subdivision Committee Pro Tem – Shannon Driscoll presented information on the meeting held on September 23. She stated the property owners are interested in the project and they would like the Village to make an offer on the land. The Committee will discuss prices and get back to them. Members of the TIF Committee plan to attend a speaking engagement about TIF development on October 2, 2019 in Elizabeth held by the mayor of Pearl City. Pearl City has completed two new subdivisions and the Board would like to hear details of how they proceeded with their projects.

NEW BUSINESS
A) Jo Daviess County Hazard Mitigation Planning Committee – Ruth Foley provided information regarding updating the County Hazard Mitigation Plan. She had received an email from Zachary Krug with American Environmental Corp. who stated they are assisting the County in this matter and are working to set up the Hazard Mitigation Planning Committee. They are looking for a representative from Scales Mound for the committee. The first meeting is October 29, 2019 at Crossroads Church in Galena and they plan to have two more meetings after that. John Duerr has said he would be interested in attending that meeting. The Board agreed to send John as the Scales Mound representative.
B) Other – None

BRAINSTORMING
A) Ron Duerr was authorized to purchase several new garbage receptacles for various areas in town.
B) Delinquent Utility Bills – The delinquent accounts will be reviewed in January. Lindsey will send out reminder letters to those who are delinquent reminding them they can set up auto pay at the bank.

CLOSED SESSION – None

ADJOURNMENT
Foley moved, L. Duerr seconded that the meeting be adjourned at 8:07 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

________________________________
Village President

ATTEST: _____________________________________
Village Clerk

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
July 29, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, July 29, 2019 by President Davis. Members present were Nicole Busch, John Duerr, Lindsey Duerr, Ruth Foley, and Bernard Trebian. Member Shannon Driscoll was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Bridgette Stocks and Joe Lee.

L. Duerr moved, J. Duerr seconded that the Minutes of the June 24, 2019 Regular Meeting be approved as read. All voted aye.

Foley moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The July bills were reviewed. Trebian moved, L. Duerr seconded that the July bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported the Board has worked out a tentative agreement with the County for three months so they can work out a permanent budget.
B) S.M. Chamber – No Report
C) Other – Mediacom Letter – Clerk Townsend received a letter from Mediacom in which they stated they and their affiliates are an equal opportunity employer and they would ask the Village’s assistance in furthering these principles as well.

PUBLIC WORKS
A) Monthly Report – 1) Open Bids on Excess Equipment – Bids were received as follows: Dorrance Bussan bid $150 for the Rhino 7 ft. 3 point hitch blade; Chuck Davis bid $975 for the IH 2424 utility tractor with side mount sickle mower, the Woods 5 foot 3 point hitch rotary mower and 5 foot loader bucket. J. Duerr moved, Foley seconded to accept both bids. On roll call vote, all voted aye.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – Davis stated that the EPA is requiring an increase in the chlorine level in the water system. They have a specific date as to when it is to start. A notice will be put on Facebook and the Weekly Visitor to inform residents of the change.

ZONING REPORT
Joe Lee presented: 1) the paperwork from Brian Busch to receive his performance bond back as the construction and clean up on his garage has been complete. Treasurer Stadel will take care of that.; 2) the paperwork and fees from Smart Energy Solutions for a permit to install solar panels on the Scott Ohms residence.; and, 3) paperwork and fee for performance bond from Joe & Arlene Alt, Ultimate Homes, LLC for rehabilitation of the home at 105 Schuyler Avenue.

ORDINANCE VIOLATIONS
A) July review of Delinquent Utility Bills/Any Disconnects – Treasurer Stadel stated there are 4 accounts on the list which received notice that they would be disconnected if not paid in full. 2 paid and 2 will be disconnected.
Minutes – Regular Meeting, July 29, 2019 – Page 2

B) Other – Lindsey Duerr stated they have met with Mike Brown and he has agreed to the Village offer to deliver notices to those in violation of the Village’s ordinances. L. Duerr moved, J. Duerr seconded to hire Mike Brown as Ordinance Enforcer on an on call basis effective immediately. All voted aye. There are numerous violations of the Nuisance and Grass Control Ordinances at this time. Lindsey will get the list to Mike to have him get started.

OLD BUSINESS
A) Action on Appropriation Ordinance – President Davis asked for a motion on the ordinance. Foley moved, J. Duerr seconded to pass and approve the Appropriation Ordinance (Ordinance #2019-001) for the Fiscal Year beginning May 1, 2019 and ending April 30, 2020. in the amount of $904,000.00. On roll call vote, Foley, aye; Busch, aye; J. Duerr, aye; L. Duerr, aye; Trebian, nay. Motion carried. This ordinance will be filed with the County Clerk and posted as required.
B) Review Closed Session Minutes from the past 6 Months/Recordings for Prior 18 Months – there were no Closed Session Minutes during the past 6 months. L. Duerr moved, J. Duerr seconded to destroy the appropriate recordings for the period prior to 18 months ago. On roll call vote, all voted aye.
C) Emergency Operation Plan Update – Foley presented the information which needs to be updated. It was agreed that it is up to Fire Chief Carl Winter to decide if he wants to conduct a disaster drill.
D) Other – President Davis told the Board that the group that works on the Christmas lights would like to finish updating the 6 or 7 strings of lights this year. The approximate cost would be $1500. Next year sockets and wires will need to be replaced. J. Duerr moved, L. Duerr seconded to spend up to $1500 for refurbishing the strings of Christmas lights. On roll call vote, all voted aye. In further discussion it was suggested that in an effort to lighten the workload a little, perhaps someone could make something with wheels to move the decorations around.

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – 1) Information on Repairs/Painting of Bandstand – President Davis will talk with Tom Jeffrey regarding the painting and staining in the park. He has also contacted someone who has expressed an interest in redoing the small log cabin. 2) Lindsey Duerr stated the committee feels there needs to be 3 or 4 benches put near the playground equipment. She will bring information to the August Board Meeting. 3) Ron Duerr stated he would like to have some mulch delivered to freshen up the areas around the playground equipment.
C) Public Events & Safety – Appreciation was expressed to Ron Duerr and Jeremy Soppe for the work they did to clean up after the damage done by the recent high winds. Clerk Townsend also expressed thanks to anyone who picked up the flags after the storm. There were 47 out of the 70 blown down, poles broken off, etc.
D) Trees & Sidewalks – No Report
E) Ordinance/Policy – Report from 7/11/19 Meeting – At the meeting, the committee put together regulations for solar panels and also prepared an amendment to the Nuisance Ordinance. These will be given to Attorney Terry Kurt for an opinion and to prepare the final documents. Also discussed was the use of an Administrative Law Judge. They will present information on all of this at the August Board Meeting for Board consideration and possible action.
Discussion was held on changing the current rules regarding installation of water and sewer to an individual’s property. Due to the increase in costs, it was proposed that the complete installation cost of water and sewer connections be the responsibility of the property owner. Busch moved, Trebian seconded that the current policy be amended to make the complete installation costs the responsibility of the property owner. On roll call vote, all voted aye.

Minutes – Regular Meeting, July 29, 2019 – Page 3

F) Stone House Committee Pro Tem – Update on Remodeling Project – Bridgette Stocks of Fehr-Graham stated the specs are done and they are waiting for Jim Baranski to finish up separating all the pieces out for bidding. She expects to receive them by the end of next week. She will bring the bid book to the August meeting. Her questions are: does the Village want the bids out for 2 weeks?
Where should the bids be advertised? When and where should the bids be opened? These questions should be answered at the August Board Meeting.

G) TIF/Subdivision Committee Pro Tem – After a brief discussion, L. Duerr moved, Foley seconded to pay $613.50 to Fehr-Graham for engineering fees accrued to date on Dan Davis’s proposed TIF project. On roll call vote, all voted aye. Bridgett Stocks discussed with the Board Davis’s proposal and stated they have changed and moved things on the plans and the latest estimate is $500,000 resulting in 8 properties. President Davis assured Bridgett that no matter what comes about, the Village intends to do what is financially responsible for the Village. Discussion was held on the proposal to develop on the west side of the Village instead of the east side. Everyone involved agreed that the ideal situation would be to get several entities to form a group to develop the property – land owner, plumbers to be responsible for the water/sewer, heavy equipment owner/operator to do roads and infrastructure, and, last but not least, investors. It would be a matter of these people stepping up to start the process.

NEW BUSINESS – None

BRAINSTORMING –
CLOSED SESSION – None

ADJOURNMENT
L. Duerr moved, Foley seconded that the meeting be adjourned at 8:40 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

_________________________________
Village President

ATTEST: _____________________________________
Village Clerk

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
May 28, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on
Tuesday, May 28, 2019 by President Davis. Members present were Nicole Busch, Shannon Driscoll, John Duerr, Ruth Foley and Bernard Trebian. Member Lindsey Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend Village Clerk, Ron Duerr and Joe Lee.

J. Duerr moved, Driscoll seconded that the Minutes of the April 29, 2019 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed. Busch moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The May bills were reviewed. Foley moved, Driscoll seconded that the May bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported they are looking for people interested in serving on the Ambulance Board. She noted that the seat for Scales Mound Township is vacant.
B) S.M. Chamber – No Report
C) Other – A letter was received from Ultimate Homes, LLC of Cuba City, WI, stating they are now the owners of the property at 105 Schuyler Ave. in Scales Mound and are requesting water and sewer service in their name.

PUBLIC WORKS
A) Monthly Report – 1) Ron Duerr reported he has received two bids on a Skid Steer, one from Sloan Implement on a John Deere 324G for $30,800 (net) and one from K&L Bobcat on a S650 T4 Bobcat Loader for $33,789.32 (net). After discussion on how to determine the funding for the purchase,
J. Duerr moved, Trebian seconded that upon recommendation from Ron Duerr, the Village purchase a John Deere Skid Steer in the amount of $30,800 after trade in of the current Bobcat. On roll call vote, all voted aye. 2) Brian of Fehr-Graham has the new panel box for the Blower Building in place and will come back tomorrow to finish up.
B) Operations/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT
Joe Lee presented a “Negative recommendation at this time” for Steve Stadel’s zoning request to convert commercial property to residential use. President Davis called for a motion on the Zoning Board’s recommendation. Busch moved, Foley seconded to accept the negative recommendation. At this time, Steve Stadel stated that the Zoning Board had been told that they could not vote ”yes” on the request, so that is what they did. Stadel cited three examples of previous variances which were approved (Miller, Winter and Townsend.) Davis explained why those were “bad decisions” of the Zoning Board/Village Board. Being no further discussion, a vote on the motion to accept the negative recommendation was taken. Results were 3 ayes and 2 nays. Motion carried.
Minutes – Regular Meeting, May 28, 2019 – Page 2

2) The following was discussed regarding the building formerly known as the Presbyterian Church: a) there has not been an application for a building permit; b) a request for water hook-up was received; c) Davis stated that an inspection of the floor drain and sump pump needs to be done as the drain needs to be sealed off and a sump pump installed. He also stated that water should not be supplied until everything is done correctly. The wastewater system cannot withstand any more infiltration; d) the building is zoned as General Residential; e) because of the Historical Preservation designation of the Village, the exterior of the building cannot be changed but the interior can; and, f) the Village cannot actually do the inspection but can demand that the property be inspected.

3) Discussion was held on the official Zoning Map. There were no objections from the Board for Davis to obtain an up-to-date map from the County GIS Department.

Clerk Townsend explained she has made some changes in the Agenda items. Ordinance Violations, being one of the changes, will be a separate item moved up in the Agenda to allow time for discussion with the Ordinance Enforcer. The other Agenda items were making “Brainstorming” an item by itself, and, eliminating “Website”.

ORDINANCE VIOLATIONS
There were 3 ordinance violation letters sent out in May, of which two were recently signed for. There is another letter that should go out immediately. Davis will work on that.

OLD BUSINESS
A) John Duerr reopened the discussion on improvements to the shop in the Maintenance Shed. He knows of a place where the Village could purchase a 40’ shipping container for $1775. A local truck driver has said he would consider transporting the container to Scales Mound for $800 to $900, bringing the total to approximately $2845. There will be more information for consideration next month.

B) Ron Duerr stated that there are a number of unused, older items being stored in the shed which could be sold. This would include a tractor, sickle mower, brush cutter and a bucket. There were no objections to repairing or replacing, if necessary, one of the tires on the tractor and then advertising the items for sale on Facebook. John Duerr will work with Ron on getting pictures and descriptions of the items and putting them on Facebook.

OTHER COMMITTEE REPORTS
A) Finance – Nicole Busch stated she had a chance to look over the interest rates the Village is receiving on accounts at Apple River State Bank. She proposed a new rate of 1% quarterly for 3 of the accounts and 1% monthly on the checking account. Foley moved, J. Duerr seconded to accept the offer. All voted aye. Nicole will see that those rates are changed.
B) Park & Special Projects – 1) Information on Repairs/Painting of Bandstand – It was agreed to contact Winter Creations out of Nora, IL and have them look over the Bandstand and the wooden items in the Park. It was also agreed to look to see if a composite material for the log items exists.
C) Public Events & Safety – No report
D) Trees & Sidewalks – It was reported Bob Wachter and Betty Busch both would like to be contacted regarding sidewalk replacement. Bernie Trebian will get in touch with them.
E) Ordinance/Policy – No Report
F) Stone House Committee Pro Tem – Update – As Ruth Foley is now the chair of the committee, she has offered to contact Bridgette Stocks of Fehr-Graham for an update on the project.)
Minutes – Regular Meeting, May 28, 2019 – Page 3

G) TIF/Subdivision Committee Pro Tem – Dan Davis visited the meeting to update the Board on his TIF proposal. He stated he had gone back to Fehr-Graham to discuss the costs with them and they were able to lower the cost some with the new information he presented. He further stated he does not want to drop the project now and he asked if the Village might consider committing more of the TIF funds to help him out, other than for just the engineering of the project. It was agreed that the Committee needs to set up another meeting with Dan for further discussion.

NEW BUSINESS
A) Scales Mound School Project 2021 – Shannon Driscoll stated she is a committee member on the school’s expansion project and explained that offering Day Care Service is one of the big items. She stated Dr. Caron and Paul Homb are willing to come to a meeting and talk with the Board to see if there is anything the Village might have to offer concerning Day Care. Everyone agreed that having Day Care available in connection with the school would be a benefit to the District and the Village. A meeting will be set up for further discussion.
B) Other – None

BRAINSTORMING – Nothing

CLOSED SESSION – None

ADJOURNMENT
J. Duerr moved, Driscoll seconded that the Meeting be adjourned at 9:30 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

_________________________________
Village President
ATTEST: ___________________________________
Village Clerk

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
March 25, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, March 25, 2019 by President Davis. Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee and Dan Davis.

The Minutes of the February 25, 2019 Regular Board Meeting were corrected as follows: On page 2, first paragraph, the second sentence should read: Art gave an estimate of up to $80,000 for a separate 40’ x 32’ building. The next sentence “Davis stated he would expect that costs would actually be double that amount” should be stricken from the Minutes. Also on Page 2, Public Events & Safety – Easter Party, it should read: The Easter Party is scheduled for Sunday, April 14, 2019 . . . . . L. Duerr moved, Driscoll seconded that the Minutes of the February 25, 2019 Regular Meeting be approved as corrected. All voted aye.

The Treasurer’s Report was reviewed. Trebian moved, Morby seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The March bills were reviewed. On the report, in the “Purpose” column in the check for Shannon Driscoll, it should read Pay + 1 Special Meeting. L. Duerr moved, Trebian seconded that the March bills be approved for payment. On roll call vote, all voted aye.

Concerns were expressed regarding the overflowing dumpster at the Wisconsin Management Apartments on Jackson Street. President Davis stated he attempted to contact them and got no response and Treasurer Stadel stated he also attempted to contact them in regard to the delinquent water/sewer bill, with no response. It was stated that WM contracts directly with Montgomery Trucking for garbage pick up. After further discussion, it was agreed that something needs to be done immediately to get this cleaned up due to the threat of an invasion of raccoons, rats, mice, etc.. L. Duerr moved, J. Duerr seconded to contact Montgomery Trucking, owners of the dumpster, and if they are not being paid by the Management Company, ask them if they would come out and pick up all of the trash and then bill the Village for it. The Village will then go after the Management Company for reimbursement. On roll call vote, all voted aye. President Davis will contact Montgomery Trucking.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – No Report – Meeting next week.
B) S.M. Chamber – No Report
C) Other – Nothing

PUBLIC WORKS
A) Monthly Report – Ron Duerr: 1) presented quotes on a new Skid Loader from K & L Bobcat and from Sloan Implement. He needs to find out from K & L what the trade in value would be. John Duerr stated that the Fire Department goes through HGACBuy.org which is a state affiliated group purchasing company. Also discussed was looking into the price of leasing a Skid Loader.
2) stated that the controls in the Blower Building need to be replaced. Brian of Fehr Graham will get a price to put in a whole new system. The current system has been there since the building was built. The consensus of the Board was to go ahead and replace the controls. The cost could be between $3,000 and $4,000. Brian has offered to put together some of the parts on his own time.

Minutes – Regular Meeting, March 25, 2019 – Page 2

3) The ponds need to have some sort of weed control because the duckweed is shutting off the sunlight which is needed to control the oxygen level. Ron will follow recommendations from the EPA.
4) The EPA requires that every year the Village must record how many different varieties of water lines there are that run from the main to the homes in the Village. They want to be assured that there is no lead in the system. Discussion was held on seeing if Fehr Graham might work with Ron on going door to door to inspect the water service lines as well as infiltration issues. President Davis stated he is meeting with Bridgett and Brian from Fehr Graham on Wednesday and he will talk to them about this issue at that time. It was agreed to put a notice in the paper explaining the EPA mandate before any inspections are done.

B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – It was agreed that it is time to review the cost to install water/wastewater service to a property.

ZONING REPORT – None
POLICE REPORT – Lindsey Duerr stated that Mike Brown has agreed to work for the Village in enforcement of the ordinances. After discussion, Davis stated he was appointing Mike Brown as Ordinance Enforcer at $17.50 an hour with a 2 hour minimum for each incident. L. Duerr moved, Driscoll seconded to accept the appointment. All voted aye. Details yet to be worked out are: will the Board consider him an employee or subcontractor; insurance coverage; and, what steps are necessary to get started.

OLD BUSINESS
A) Ordinance Violation Letters sent out in November – Properties still in Violation – A concern was expressed that it appears only one of the residents notified has cleaned up their property. Davis stated that the Policy/Ordinance Committee needs to meet to discuss these and other violations.
B) Other – Nothing

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – It was agreed that Ron Duerr should put more mulch under the swings in the Park. Discussion was held on painting the Bandstand. The structure needs to be checked for needed repairs before the painting is done. Shannon Driscoll will look into contractors. The little log cabin is also in need of repairs.
C) Public Events & Safety – Easter Party – Lindsey Duerr proposed that the Village purchase an Easter Bunny costume. There were no objections and Lindsey will take care of getting one. The Village sponsored party is scheduled for Sunday, April 14th from 1 to 2 p.m. at the Town Hall.
D) Trees & Sidewalks – There are Ash trees and Locust trees on Mason Avenue which need to be looked at. Davis and Trebian will talk to Soppe Tree Service regarding these trees.
E) Ordinance/Policy Committee – It was agreed to hold a Committee Meeting on Wednesday, April 3rd to discuss the ordinance violations and a plan to get Mike Brown started on enforcing the ordinances.
F) Stone House Committee Pro Tem – Information from Meeting 03/13/19 – Davis reported they met with Bridgette Stocks and made some small changes to the plan and also discussed methods for bidding the project. Bridgette will discuss the changes with Jim Baranski. Bridgette was unable to attend this evening’s meeting. Another Committee Meeting is being planned for Wednesday, March 27th at 9 a.m.

Minutes – Regular Meeting, March 25, 2019 – Page 3

G) TIF/Subdivision Committee Pro Tem – Dan Davis updated the Board on his TIF proposal. Items discussed were: 1) the initial proposal concept was scaled back from 10 to 5 acres with 8 to 10 lots; there will be a Lift Station; he received an estimate of $500,000 for roads, water and sewer. Fehr-Graham estimated $29,800 for designing the project; MSA proposed $30,000 for design which would include permit fees. 2) The Village would be shouldering the architectural and engineering design costs up to $35,000; 3) the amount of the TIF funds Davis would be entitled to would be negotiated; 4) once Davis decides if he is going to go forward with the project, the Village would need to get the TIF attorney involved. If he decides to not proceed, the Village would be out the amount it paid for the design phase. Jim Davis explained that that is the way TIF works and he hopes the Board agrees to support the proposal. The bottom line is that Dan Davis will be responsible for securing the land and for the infrastructure; the Village will be responsible for architectural and engineering fees. The Village will also need to determine to what extent they will need an onsite inspector. The consensus of the Board is that they are “still on board” for the $35,000. Dan Davis will now seek estimates of additional costs involved in the project to determine if he wants to proceed.

NEW BUSINESS
A) Appoint Zoning Board Members – President Davis stated he is appointing Chris Schultz and Zach Winter to the Zoning Board of Appeals. J. Duerr moved, L. Duerr seconded to accept the appointments. All voted aye. Davis stated they could still use 1 or 2 more members on the Board.
B) Preliminary Discussion on IML Recommended Expense Reimbursement Policy – Clerk Townsend presented information on an Expense Reimbursement Policy the IML has developed and a model ordinance adopting the policy. It is mandated that employers reimburse employees for certain work-related expenses; however the Expense Reimbursement Policy is not a requirement. Any action on this matter was tabled to see if additional information is received.
C) Reminder to Vote April 2, 2019 – the Consolidated Election is Tuesday, April 2, 2019. Everyone is encouraged to vote.
D) Reminder to File Statement of Economic Interest before May 1, 2019 Deadline – Clerk Townsend stated that the forms should be filed with the County before the deadline to avoid a penalty.
E) Other – None

MONTHLY REVIEWS
A) Ordinance Violations – Nothing more
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT
J. Duerr moved, Morby seconded that the Meeting be adjourned at 8:55 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

_____________________________________
Village President

Attest: ____________________________________
Village Clerk

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
January 28, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, January 28, 2019 by President Davis. Members present were Shannon Driscoll, Lindsey Duerr and Bernard Trebian. Members John Duerr and Art Morby were absent. Also present were Margaret Townsend, Village Clerk, Ruth Foley, Nicole Busch and Jennifer Anderson.

Trebian moved, Driscoll seconded that the Minutes of the December 26, 2018, both Open and Closed Sessions be approved as read. All voted aye.

As Treasurer Stadel had reported he may be late for the meeting, the Treasurer’s Report and action on the bills were tabled until his arrival.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported that they are hoping to have enough people sign up to do a basic training class in Galena. The Ambulance Board meeting will be in February.
B) S.M. Chamber – Meeting is scheduled for Wednesday, January 30, 2019 at the Stone House.
C) Other – Clerk Townsend presented information on the 2019 Annual Downstate IL Occupations Safety Health (DIOSH) Day which will be held on Wednesday, February 27th. This is a conference for employers, employees and all others interested in safety and health.

ZONING REPORT – None
POLICE REPORT
A) Discussion on Options for Police Coverage of Village – Lindsey Duerr reported that the Police Chief in Stockton was going to reach out to his part time officers to see if there is any interest in putting in some hours in Scales Mound. She specified to him the Village is looking for an officer mainly for ordinance enforcement and it was agreed there would be a minimum of 3 hours on any specific day. To date, she has not heard back from him.
B) Other – None

OLD BUSINESS
A) Discuss Treasurer’s Salary – Lindsey Duerr reported she had talked to Steve Stadel and offered him $350 a month. He counter offered saying he would do it for $400 and explained to her what all they do as Village Treasurer. As the Board had previously decided on a maximum of $350 a month as an appropriate amount, they went on to discuss possible options if Steve does not agree to the $350. Those options include looking for someone who would be willing to be the Treasurer at a salary of $350 per month; possibly splitting up the duties to two people, one to do the bookkeeping, etc. and one to do just the utility billing. After further discussion, Davis agreed to contact Steve and discuss with him the Board’s position.

Treasurer Stadel entered the meeting at 7:15 p.m.

B) Other – iFiber – Lindsey Duerr reported she had spoken with Sand Prairie regarding the response from the Village residents about entering information online so they can determine if there is enough interest to warrant their providing internet service to the Village. To date there were only 21 who

Minutes – Regular Meeting, January 28, 2019 – Page 2

signed up and there needs to be two or three times that amount. Lindsey will put a notice on Facebook again.

Treasurer’s Report – Stadel reported that other than the services previously shut off, all utility bills are paid current. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

Bills – The January bills were reviewed. Trebian moved, Driscoll seconded that the January bills, with the addition of a bill from Jo Daviess County in the amount of $867.49 for road salt and tailings be approved for payment. On roll call vote, all voted aye.

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – The lights in the Village Park are all hooked up now, however, a couple of the older ones are not working. PCI will check that out when weather permits.
C) Public Events & Safety – No Report
D) Trees & Sidewalks – No Report
E) Ordinance/Policy Committee – No Report
F) Stone House Committee Pro Tem- Update from Committee Meeting 01/17/19 – Davis reported: discussion was held on electrical; will probably go with a 4’ frost wall instead of cement slab; heating and cooling; drainage tile in the front of the building; and, temporary electric service during demolition and construction. He will contact Bridgette Stocks to determine how to bid the project and to set up a meeting for her to meet with the Board. He will also contact Jim Baranski regarding elevations and Tony Edwards in regard to the temporary electric service.

NEW BUSINESS
A) Review Closed Session Minutes from Past 6 Months – After reviewing the minutes, Trebian moved, L. Duerr seconded to keep the Closed Session Minutes from the past 6 months closed to the public and to destroy the recorded Minutes from the appropriate time frame. On roll call vote, all voted aye.

B) Other – Davis reported he met with Sand Prairie representatives and received a Right-of-Way Agreement which he has forwarded to Attorney Terry Kurt for an opinion. He called for a motion for authorization to execute the agreement once he receives it from Kurt. L. Duerr moved, Driscoll seconded to authorize President Davis to execute the Agreement with Sand Prairie upon approval from Attorney Kurt. All voted aye.

C) Other – Steve Stadel informed the Board that ComEd will have an office in his building on North Avenue temporarily while working on the lines and poles in this area.

At this time, Dan Davis asked to speak with the Board regarding the development of a subdivision in the TIF area west of the Village, the same area which was discussed in spring, 2018. He asked if anything further was done. Nothing has been done since the meetings last year as nothing further had been received from Davis as to whether or not he was going to pursue the project. The following was discussed: 1) Dan should put something in a drawing to show just what he has in mind for the Board and the engineers to look at; 2) the Committee would need to look at it first to see if it would work in the TIF district, then the Board as a whole would consider it, and then it would be given it to Fehr-

Minutes – Regular Meeting, January 28, 2019 – Page 3

Graham to review; 3) Fehr-Graham would look at it as to elevations and drainage to see if it is doable;
4) Fehr-Graham would be asked to give some detailed engineering costs for the project based on those
preliminary drawings; 5) the Village would foot the bill for the engineering fees up to this point; 6) the area being discussed would be able to be served by sewer and water. Dan will decide if he wants to proceed with the preliminary drawings and if so, another meeting with the Committee will be set up.

Utility Billing – Steve Stadel asked what decision was made in regard to how to charge the residents who had already been billed and paid their utility bills in advance before the Board’s decision to raise the rates. After discussion, L. Duerr moved, Driscoll seconded to re-bill for the remaining months of 2019 for multiple monthly billings. All voted aye.

MONTHLY REVIEWS
A) Ordinance Violations – No Discussion
B) Website – No Discussion
C) Brainstorming – None

CLOSED SESSION – None

ADJOURNMENT
Trebian moved, Driscoll seconded that the meeting be adjourned at 8:00 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

___________________________________
Village President

ATTEST: ______________________________________
Village Clerk