Archive for category: Minutes

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
January 28, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, January 28, 2019 by President Davis. Members present were Shannon Driscoll, Lindsey Duerr and Bernard Trebian. Members John Duerr and Art Morby were absent. Also present were Margaret Townsend, Village Clerk, Ruth Foley, Nicole Busch and Jennifer Anderson.

Trebian moved, Driscoll seconded that the Minutes of the December 26, 2018, both Open and Closed Sessions be approved as read. All voted aye.

As Treasurer Stadel had reported he may be late for the meeting, the Treasurer’s Report and action on the bills were tabled until his arrival.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported that they are hoping to have enough people sign up to do a basic training class in Galena. The Ambulance Board meeting will be in February.
B) S.M. Chamber – Meeting is scheduled for Wednesday, January 30, 2019 at the Stone House.
C) Other – Clerk Townsend presented information on the 2019 Annual Downstate IL Occupations Safety Health (DIOSH) Day which will be held on Wednesday, February 27th. This is a conference for employers, employees and all others interested in safety and health.

ZONING REPORT – None
POLICE REPORT
A) Discussion on Options for Police Coverage of Village – Lindsey Duerr reported that the Police Chief in Stockton was going to reach out to his part time officers to see if there is any interest in putting in some hours in Scales Mound. She specified to him the Village is looking for an officer mainly for ordinance enforcement and it was agreed there would be a minimum of 3 hours on any specific day. To date, she has not heard back from him.
B) Other – None

OLD BUSINESS
A) Discuss Treasurer’s Salary – Lindsey Duerr reported she had talked to Steve Stadel and offered him $350 a month. He counter offered saying he would do it for $400 and explained to her what all they do as Village Treasurer. As the Board had previously decided on a maximum of $350 a month as an appropriate amount, they went on to discuss possible options if Steve does not agree to the $350. Those options include looking for someone who would be willing to be the Treasurer at a salary of $350 per month; possibly splitting up the duties to two people, one to do the bookkeeping, etc. and one to do just the utility billing. After further discussion, Davis agreed to contact Steve and discuss with him the Board’s position.

Treasurer Stadel entered the meeting at 7:15 p.m.

B) Other – iFiber – Lindsey Duerr reported she had spoken with Sand Prairie regarding the response from the Village residents about entering information online so they can determine if there is enough interest to warrant their providing internet service to the Village. To date there were only 21 who

Minutes – Regular Meeting, January 28, 2019 – Page 2

signed up and there needs to be two or three times that amount. Lindsey will put a notice on Facebook again.

Treasurer’s Report – Stadel reported that other than the services previously shut off, all utility bills are paid current. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

Bills – The January bills were reviewed. Trebian moved, Driscoll seconded that the January bills, with the addition of a bill from Jo Daviess County in the amount of $867.49 for road salt and tailings be approved for payment. On roll call vote, all voted aye.

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – The lights in the Village Park are all hooked up now, however, a couple of the older ones are not working. PCI will check that out when weather permits.
C) Public Events & Safety – No Report
D) Trees & Sidewalks – No Report
E) Ordinance/Policy Committee – No Report
F) Stone House Committee Pro Tem- Update from Committee Meeting 01/17/19 – Davis reported: discussion was held on electrical; will probably go with a 4’ frost wall instead of cement slab; heating and cooling; drainage tile in the front of the building; and, temporary electric service during demolition and construction. He will contact Bridgette Stocks to determine how to bid the project and to set up a meeting for her to meet with the Board. He will also contact Jim Baranski regarding elevations and Tony Edwards in regard to the temporary electric service.

NEW BUSINESS
A) Review Closed Session Minutes from Past 6 Months – After reviewing the minutes, Trebian moved, L. Duerr seconded to keep the Closed Session Minutes from the past 6 months closed to the public and to destroy the recorded Minutes from the appropriate time frame. On roll call vote, all voted aye.

B) Other – Davis reported he met with Sand Prairie representatives and received a Right-of-Way Agreement which he has forwarded to Attorney Terry Kurt for an opinion. He called for a motion for authorization to execute the agreement once he receives it from Kurt. L. Duerr moved, Driscoll seconded to authorize President Davis to execute the Agreement with Sand Prairie upon approval from Attorney Kurt. All voted aye.

C) Other – Steve Stadel informed the Board that ComEd will have an office in his building on North Avenue temporarily while working on the lines and poles in this area.

At this time, Dan Davis asked to speak with the Board regarding the development of a subdivision in the TIF area west of the Village, the same area which was discussed in spring, 2018. He asked if anything further was done. Nothing has been done since the meetings last year as nothing further had been received from Davis as to whether or not he was going to pursue the project. The following was discussed: 1) Dan should put something in a drawing to show just what he has in mind for the Board and the engineers to look at; 2) the Committee would need to look at it first to see if it would work in the TIF district, then the Board as a whole would consider it, and then it would be given it to Fehr-

Minutes – Regular Meeting, January 28, 2019 – Page 3

Graham to review; 3) Fehr-Graham would look at it as to elevations and drainage to see if it is doable;
4) Fehr-Graham would be asked to give some detailed engineering costs for the project based on those
preliminary drawings; 5) the Village would foot the bill for the engineering fees up to this point; 6) the area being discussed would be able to be served by sewer and water. Dan will decide if he wants to proceed with the preliminary drawings and if so, another meeting with the Committee will be set up.

Utility Billing – Steve Stadel asked what decision was made in regard to how to charge the residents who had already been billed and paid their utility bills in advance before the Board’s decision to raise the rates. After discussion, L. Duerr moved, Driscoll seconded to re-bill for the remaining months of 2019 for multiple monthly billings. All voted aye.

MONTHLY REVIEWS
A) Ordinance Violations – No Discussion
B) Website – No Discussion
C) Brainstorming – None

CLOSED SESSION – None

ADJOURNMENT
Trebian moved, Driscoll seconded that the meeting be adjourned at 8:00 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

___________________________________
Village President

ATTEST: ______________________________________
Village Clerk

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
November 26, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, November 26, 2018 by President Davis. Members present were John Duerr, Lindsey Duerr and Bernard Trebian. Members Shannon Driscoll and Art Morby were absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley and Joe Lee.

J. Duerr moved, L. Duerr seconded that the Minutes of the October 29, 2018 Regular Meeting, Open Session be approved for payment. All voted aye. The Closed Session Minutes will be reviewed in Closed Session and then approved in Open Session.

The Treasurer’s Report was reviewed and the delinquent utility bills were briefly discussed. If these are still delinquent in January, shut off notices will be sent. Trebian moved, L. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The November bills were reviewed. L. Duerr moved, J. Duerr seconded that the November bills, with the addition of one in the amount of $65.00 to One Formula for postage for shipping samples, be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRSPONDENCE
A) Ambulance Board – Ruth Foley reported that the meeting is coming up this week. She stated that the Special Use Tax did increase by vote of the County Board and the limit is now 10 cents per hundred, based on the Budget. There are 6 Special Service Districts in the County. These are not affected by the Tax Cap.
B) S.M. Chamber – The annual Christmas Party went well considering the threat of bad weather. The Scales Mound High School Trap Team was chosen to light the tree. Due to a conflict in scheduling, the party was moved to the Methodist Church Hall. This year, as was the tradition for several years, the tree at the corner of Franklin Street and South Avenue (instead of the one at the Park) was lit.
C) Other – None

PUBLIC WORKS
A) Monthly Report – None
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report.

ZONING REPORT
A) Permits, Etc. – Joe Lee presented a permit and fee for Eagle Point Solar for solar panels to be installed on Matt Dittmar’s recently built garage.
B) Steve Stadel – Request for Update on Zoning Issue – Steve stated he is looking for discussion on the suggestion he made to the Board in October regarding a Special Use Permit with a fee and a “sunset” clause in regard to allowing residential use of a business. President Davis explained to him that the matter had been discussed in Closed Session and it is felt that it would not be to the benefit of the Village if it were allowed. He stated once that business designation was lost, it would be too costly to return it from a residential to business classification. Stadel quoted from the Zoning Ordinance regarding “rights commonly enjoyed” referring to the other buildings in the area of his building which

Minutes – Regular Meeting, November 26, 2018 – Page 2

have residents living on the ground floor area. Davis stated those have that right because they were grandfathered in. No further discussion was held.

POLICE REPORT
Lindsey Duerr stated she would like to discuss the police situation at this time. Options discussed were finding out if the County would be willing to police the Village and if so, what costs would be involved. Another option would be to bring in someone who would be considered an Ordinance Enforcement Officer. It was agreed to place discussion of this matter on the December Agenda which would allow the Board time to think about it and time to investigate the County option.

OLD BUSINESS
A) Update on Generator Installation at Stone House – the generator has been placed on the cement pad and we are waiting for LP and electricity to be installed. John Duerr will talk to Jeff Cline regarding the LP and Tony Edwards Electric has been contacted regarding the electricity.
B) 2019 Consolidated Election – Petitions Available – Clerk Townsend reminded the Board that the petitions for the 2019 election can be picked up from her any time and they can be filed with her between December 10 and December 17, 2018. There are three 4 year terms in addition to the Mayor position on the ballot.
C) Other – Nothing

Other Committee Reports
A) Finance – No Report
B) Park & Special Projects – Update on Park Project – Shannon Driscoll emailed a report that stated that the additional lights have been installed, and, Bridgette Stocks of Fehr-Graham will be closing out with the IDNR in the near future.
C) Public Events & Safety – Halloween Party Update – A fair amount of kids showed up at the Town Hall for snacks and prizes. The Committee will take a look at the situation and decide what, if anything, to offer next year. A couple of negatives of having a party on Halloween are that it is usually a school night, and also, additional treats to what the children collect at Trick or Treat and a party at school earlier in the day, are probably not necessary or even desired.
D) Trees & Sidewalks – No Report
E) Policy Committee – No Report
F) Stone House Committee Pro Tem – The Village has received the notice that the funds have been unsuspended and are available to proceed with the project. A meeting will be set with Bridgette of Fehr-Graham to decide final plans for Stone House renovation.

NEW BUSINESS
A) Review and Adopt Tax Levy Ordinance – the proposed Levy was reviewed. J. Duerr moved, L. Duerr seconded to pass and approve the Tax Levy Ordinance for the levy and assessment of taxes for the current fiscal year in the amount of $32,166.21. On roll call vote, all voted aye. The ordinance will be posted and filed with the County Clerk as required.

B) Contract with Montgomery Trucking – Discussion of Rates – Davis reported he had been contacted by Montgomery Trucking regarding rates for garbage pickup and recycling. There are a
couple of options for the Board to consider, one being increasing the fee a couple of dollars per
household; the other being to change recycling to every other week. A concern was expressed
regarding the bulk of recycling materials several businesses have. It was agreed to discuss this with those businesses before the December Board Meeting. Action on this matter was tabled to December.

Minutes – Regular Meeting – November 26, 2018 – Page 3

C) Steve Stadel – Request to discuss Salary of Village Treasurer – Steve addressed the Board in regard to an increase in salary as Village Treasurer. He considers, if everything goes perfectly in a month, he estimates that they spend 8 hours on Village work and he currently receives $250.00 a month. He stated his salary at the Fire House for the same work is $500.00 a month. He also stated he is not opposed to doing more work, like helping with the Appropriation Ordinance and the Tax Levy. Discussion was tabled to Closed Session.

D) Christmas Bonuses – L. Duerr moved, J. Duerr seconded to pay Scales Mound Chamber Bucks as follows: Ron Duerr – $250; Steve Stadel – $200.00; Margaret Townsend – $150.00; Joe Lee, Zoning Administrator – $50.00; Ruth Foley, Ambulance Board Rep. – $50.00. On roll call vote, all voted aye.

E) Other – None

MONTHLY REVIEWS
A) Ordinance Violations – 1) Unlicensed Vehicle Remains on Franklin Street – Ron Duerr will speak with Dave at Scales Mound Sinclair regarding a key for this vehicle. If the owner does not remove it immediately, it will be taken to the Village “storage” area. Davis mentioned to Bernard Trebian that not only as a resident of the Village but also as a Village Trustee, his property needs to be brought in compliance with the Nuisance Ordinance. A letter will be sent to Sarah Hesselbacher reminding her to bring her property into compliance with the Nuisance Ordinance.
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION
J. Duerr moved, Trebian seconded to enter into Closed Session at 8:15 p.m. as allowed by Open Meeting Law, Sec. 2( c )1 Personnel (Salaries) and Sec. 2( c )5 Property (possible lease). On roll call vote, all voted aye.
J. Duerr moved, Trebian seconded to return to Open Session at 9:00 p.m. On roll call vote, all voted aye.
Davis called for action as a result of the Closed Session. L. Duerr moved, J. Duerr seconded to accept the Closed Session Minutes from the October 29, 2018 Regular Meeting as corrected. On roll call vote, all voted aye.

ADJOURNMENT
Trebian moved, L. Duerr seconded that the meeting be adjourned at 9:05 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

_________________________________
Village President

ATTEST: ____________________________________
Village Clerk

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
September 24, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, September 24, 2018 by President Davis. Members present were Shannon Driscoll, John Duerr, Art Morby and Bernard Trebian. Member Lindsey Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Ruth Foley.

Trebian moved, J. Duerr seconded that the Minutes of the August 27, 2018 Regular Meeting, both Open and Closed Sessions be approved as read. All voted aye.

Morby moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The September bills were reviewed. The bill from Louie’s Trenching for the street work came in $1,791.39 under the original bid price. J. Duerr moved, Morby seconded that the September bills, with the addition of one to Louie’s Trenching in the amount of $110,672.11 out of Motor Fuel be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported that the next meeting will be this Thursday. She stated they are waiting for the County Board in regard to a date for a Public Hearing regarding a tax levy rate increase for Special Service Area #6. She also stated they are looking for a Coordinator.
B) S.M. Chamber – No Report
C) Other – Nothing

PUBLIC WORKS
A) Monthly Report – Ron Duerr reported the following: 1) Louie’s Trenching is done with sweeping up the loose chips on the streets. The chips were given to Scales Mound Township to mix with salt for the winter. The salt Ron receives is already mixed with chips. 2) Gary Saam Construction used their mini-excavator to clean out the ditch along Washington Street from Mason Avenue to South Avenue. Ron stated he may go back and remove some of the rocks out of the ditch too. 3) Ron and Tim Brant removed the old water meter and installed the one the Village has had for a number of years on Saturday, September 15th. It was an all day job. A Fehr Graham engineer will come now and finish the hook up which will allow each well to be metered separately. The meter most recently purchased will be returned as it did not fit the needs for replacement.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – None
POLICE REPORT – None

OLD BUSINESS
A) Update on Generator Installation at Stone House – President Davis and Art Morby have agreed to put down the cement pad needed for the generator.
B) Other – None
Minutes – Regular Meeting, September 24, 2018 – Page 2

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Update on Park Project – The bill to PCI has been paid. Driscoll reported that they are still waiting on delivery of the lights.
C) Public Events & Safety – Halloween Trick or Treat – Date and Time – The date and time for Trick or Treat is Wednesday, October 31, 2018 from 5:30 p.m. to 7:30 p.m. The Committee will continue to work on plans for a party and will try to schedule it on the same day as the Junior High Halloween Dance. They will get the information out to the public.
D) Trees & Sidewalks – The sidewalk replacement on the west side of the David Davis building on North Avenue has been completed.
E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – the final draft of the ordinance was received back from Attorney Kurt. Copies will be sent out to the Board so consideration can be made at the October Regular Board Meeting.
F) Stone House Committee Pro Tem – Nothing

NEW BUSINESS – Nothing

MONTHLY REVIEWS
A) Ordinance Violations – A concern was expressed about the grass clippings being dumped alongside the ditch along Washington Street between Mason Avenue and South Avenue. The concern is that the clippings will eventually get into the ditch and cause a back up in the water flow. A letter will be sent to Brian Busker/Jamie Lopp asking them to stop dumping the clippings there.
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT – J. Duerr moved, Morby seconded that the meeting be adjourned at 7:50 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

__________________________________
Village President

ATTEST: ___________________________________
Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

July 30, 2018

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, July 30, 2018 by President Davis.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee, Sheila Ohms and Dr. William Caron.

L. Duerr moved, J. Duerr seconded that the Minutes of the June 25, 2018 Regular Meeting be approved as read. All voted aye.

Driscoll moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The July bills were reviewed.  L. Duerr moved, Morby seconded that the July bills, with the addition of one to Davis Lumber in the amount of $3960 for a generator and one to M.D. Solutions in the amount of $945.35 be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Ruth Foley reported that the EMR classes are completed with all 15 participants passing. They are now waiting for their certificates from the State.

B) S. M. Chamber – No Report

C) Letter from Congresswoman Cheri Bustos Congratulating the Village on 165^th – Clerk Townsend read a letter from Bustos “recognizing the Village on its recent 165^th” The letter concluded, “as we celebrate Illinois’ Bicentennial, remember that Scales Mound is and always will be: “At the Top of Illinois.”

D) Letter and Promotional Booklet from CN Railroad – Clerk Townsend reported she received this information from the CN Railroad and has shared the safety promotion information with the Scales Mound FFA which is interested in a presentation to the student body on railroad safety.

E) Elected Officials Open House August 22, 2018 in Galena – Board Members are invited to attend an Open House sponsored by Northern Illinois Preparedness and Response Coalition (NIPARC) on Wednesday, August 22, 2018 at Crossroads Community Church in Galena.

F) Other – At this time, President Davis asked Dr. Caron to discuss his proposal regarding traffic control on Main Street in front of the school. Caron stated that in an effort to provide a more safe drop off and pick up of students on Main Street, beginning in August of 2018, they will be asking parents to come down Germain Avenue to Main Street and proceed north on Main Street towards Provost Avenue. They will also be eliminating some parking spaces along the south end of the building nearest to Germain.  In addition to approval of the proposal, their request of the Village would be to provide signage to make Main Street one way from Germain Avenue to Provost Avenue Monday thru Friday, 7:30 a.m. to 8:15 a.m. and 2:30 p.m. to 3:15 p.m.  They are asking that the signage be posted at the corner of Provost Avenue and Main Street and at the corner of Germain Avenue and Main Street indicating the one-way traffic.  The consensus of the Board was to grant the request.  Ron Duerr will work with Dr. Caron on the signage.

Minutes – Regular Meeting, July 30, 2018 – Page 2

PUBLIC WORKS

A) Monthly Report – Duerr reported that the sealcoating is primarily completed. The areas that were scarified have been primed and the crew will be back tomorrow to seal them provided it does not rain. Davis stated the contractors will wait 7 to 21 days and then come back and sweep up the excess rock, weigh it and credit the Village for the excess.  Removing the excess rock will eliminate what appears to be washboarding.

B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – No Report

POLICE REPORT – No Report

OLD BUSINESS

A) Discussion on Pump House /Well #2 – No new information to discuss.

B) Doors on Restrooms at Town Hall – Have they been Ordered – Clerk Townsend reported it has been two years since discussion was held on the replacement of the doors. At that time, it was agreed that SM Township would order the doors.

C) Update on Wills Utility Bill – Will have to check with Treasurer Stadel on status.

D) Other – None

OTHER COMMITTEE REPORTS

A) Finance – Review of Appropriation Ordinance – A discussion was held. Action will be taken under “New Business” on the Agenda.

B) Park & Special Projects – Update on Park Project – Driscoll reported the contractor should be starting work on Friday, August 3^rd. They will be putting up erosion control material on the inside of the sidewalks since that is where the trenching for the wiring for the lights will be located. The one post that was in the middle of the park just west of the bandstand will be removed and a smaller fixture will be provided for the power box.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – Davis stated he has finalized the ordinance, the committee should look it over and then have Attorney Kurt review it.

F) Stone House Committee Pro Tem – Need to contract with someone to install the generator.

G) Subdivision/TIF Committee Pro Tem – Update – Nothing to report.

NEW BUSINESS

A) Action on Appropriation Ordinance – Ordinance #2018-004 – President Davis asked for a motion on the Ordinance. Duerr moved, Morby seconded to pass and approve the Appropriation Ordinance (Ordinance #2018-004) for the Fiscal Year beginning May 1, 2018 and ending April 30, 2019 in the amount of $1,204,000.00. On roll call vote, all voted aye.  Motion carried.  This ordinance will be filed with the County Clerk and posted as required.

B) Sheila Ohms/Pat’s Country House Grocery – Closing portion of Main Street – Sheila discussed with the Board their annual request to close the portion of Main Street from South Avenue to Brayman Avenue for their Customer Appreciation event. She asked if the Board grants the request, would it be possible to consider this as approval for future years until such time either they or the Board would

Minutes – Regular Meeting, July 30, 2018 – Page 3

notify the other party of a reason/desire to cease.  After a short discussion, J. Duerr moved, Trebian seconded to approve the request for this year, the Saturday of Labor Day Weekend, and future years.  All voted aye.

C) Proposal from Dr. Caron/Scales Mound School – Previously approved under Public Hearings on Agenda.

D) Review Closed Session Minutes from Past 6 Months & Recordings from 18 months ago – J. Duerr moved, L. Duerr seconded that the Closed Session Minutes from the past 6 months remain closed to the public and the appropriate recordings for the prior 18 months be destroyed. On roll call vote, all voted aye.

E) Other – None

MONTHLY REVIEWS

A) Ordinance Violations – Will continue to send letters asking for cooperation in keeping properties in compliance with the ordinances.

B) Website – Nothing

C) Brainstorming – 1) After discussion, it was agreed that Ron Duerr be authorized to contact Grunner from Galena to paint the lines on the streets once the excess gravel has been swept up and removed. 2) J. Duerr stated he would like the Board needs to consider granting a bonus to Ron Duerr for the excess hours he put in during the street project. Discussion was tabled to Closed Session.

CLOSED SESSION

Trebian moved, L. Duerr seconded to enter into Closed Session at 7:55 p.m. to discuss personnel and also possible litigation as allowed by Open Meeting Law, Sec 2(C)1 and Sec 2(C)11.  On roll call vote, all voted aye.

Trebian moved, J. Duerr seconded to return to Open Session at 8:25 p.m.  On roll call vote, all voted aye.

J. Duerr moved, Morby seconded to pay $3,000 to Ron Duerr immediately for the extra hours and labor he put in on the street project and to look at his salary status again at the end of the year. On roll call vote, all voted aye.

ADJOURNMENT

L. Duerr moved, Trebian seconded that the Meeting be adjourned at 8:32 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

__________________________________

Village President

ATTEST: ________________________________

Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

May 29, 2018

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Tuesday, May 29, 2018 by President Davis.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian.  Also present were Emily Stadel Doland for Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley and Darin Oberhart.

J. Duerr moved, Trebian seconded that the Minutes of the April 30, 2018 Regular Meeting be approved as read. All voted aye.

A question was asked regarding the TIF balance on the Treasurer’s Report.  Davis explained there is a $28,000 balance in the TIF account and also there are funds available in the Economic Development Fund which can be used for TIF development.  He also explained that the minus “Fund Balance” that you see is shown so that if there is a balance left after the TIF is over, the Village can claim those funds for its share of the development.  L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The May bills were reviewed.  J. Duerr moved, Morby seconded that the May bills with the addition of one to Rolf Gustus in the amount of $105.00 for LED light bulbs for the park fixtures be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Ruth Foley reported everything is being handled pretty well. She also stated that the busy season for the ambulance service is approaching.

B) M. Chamber – President Davis reported the Chamber, in an effort to promote fellowship in the Village, is sponsoring free ice cream in the Village park every Wednesday evening in June from 6 to 8 p.m.

C) CCP Railroad – Petition to ICC for Extended time to complete Crossing Safety Work – The CCP railroad was granted an extension to December 2019 to complete the crossing project.

D) Other – Clerk Townsend mentioned she received an email from Blackhawk Hills regarding the BHRC Annual Meeting/Spring Summit at Livengood’s Barn in Chadwick, IL on June 11. The speaker will be Aaron Kennedy, the founder of Noodles & Company. Anyone interested in attending can contact her for more information.

PUBLIC WORKS

A) Monthly Report – 1) Update on Street Name Signs – Duerr reported the signs have been ordered. 2) A discussion was held on the water being pumped onto the street from the basements in buildings on North Avenue. The consensus of the Board was to go ahead and do whatever needs to be done to avoid this happening in the future.  A fire truck will be used to attempt to pump out the pipe between the Distler house and the Stier building.  There are several options being considered to fix the problem.

B) Operations/Maintenance/Streets Committee Report – 1) Fehr Graham Letter – Bid Date & Time/Street Maintenance Program – Notice was received from Fehr Graham that the bid date and time has been set for Tuesday, June 12, 2018 at 10:00 a.m., at the Stone House.

Minutes – Regular Meeting, May 29, 2018 – Page 2

C) Sewer & Water Operations Committee Report – Ron Duerr reported that the new water meter is here and he is waiting for someone to come and install it. The wells are fixed and the blower building is working as it should.

 ZONING – Joe Lee was unable to attend this meeting but should be available for the June meeting.

POLICE – Officer Oberhart reported on several ordinance violations he has been working on.

OLD BUSINESS

A) What Action the Board wants to take on the Pehl Legal Issue – After discussion, it was agreed to send a certified letter to Melisa Pehl informing her that the Board will be repealing and re-adopting An Ordinance for Keeping Chickens at the June Regular Board Meeting, and, that there is a time provided on the Agenda for Public Comments if she so desires to discuss it with the Board. A copy of the ordinance will be included with the letter.

B) Fill Board Vacancy or wait for 2019 Election – After discussion, the consensus of the Board was that since the seat has not been filled to date, it is advisable to wait for the April 2019 Election to fill it.

C) Joint Review Board Meeting set for June 6, 2018 – Clerk Townsend reported the JRB meeting has been set for 1:00 p.m. on Wednesday, June 6, 2018 at the Stone House.

D) Discussion on Wills Water/Wastewater Charges – Davis reported that after reviewing the information provided by the Village Treasurer, it was discovered Wills was mistakenly not charged for garbage service since May of 2016, therefore the actual amount owed to the Village is over $2200 as opposed to the amount listed on the Over Due Accounts list. After discussion, it was agreed that the Board would accept the $1,648.50 listed plus $153.00 for lien release fees and the $50.00 fee established to turn the water service back on. Art Morby agreed to speak with Vernon Wills on this matter.

E) Other – Back up Generator for Stone House – a representative from Kohler gave an estimate of $6500 for an air cooled generator, installed. Davis stated a Generac generator would be cheaper and he will check with them for an estimate.  John Duerr will check with Farm and Fleet on a Generac.  Further discussion will be held at the June Regular Board Meeting.

F) Other – Notices should be sent to those with delinquent utility bills that the shut off date is July 15.

OTHER COMMITTEE REPORTS

A) Finance – Discussion on Auditor Contract for 2018 – After discussion it was agreed to keep with the O’Connor & Brooks firm for the pending audit. Driscoll moved, J. Duerr seconded to enter into the contract with O’Connor & Brooks for the FY 2017 Audit. On roll call vote, all voted aye. B) Park & Special Projects – Update on Park Project – Driscoll reviewed the contract documents from PCI for the park project. Driscoll moved, L. Duerr seconded to accept the Agreement with PCI and the Notice to Proceed. All voted aye.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – L. Duerr and Jim Davis are putting information together.

F) Stone House Committee Pro Tem – No Report

Minutes – Regular Meeting, May 29, 2018 – Page 3

Board Member Driscoll left the meeting at 8:15 p.m.

G) Subdivision/TIF Committee Pro Tem – Possible Approval of Engineering Costs for Proposed TIF Development – Lindsey Duerr stated that after discussion with Fehr Graham and the TIF Attorney, it is estimated that the engineering fees are about 7% of the proposed costs of the project. Other things mentioned: if it is built on private property, the developer would not have to pay prevailing wage; the project has to be done so that it will be accepted by the Board; there would need to be a signed agreement with the Developer and the Board; it would have to be inspected by the Engineers before it is turned over.  President Davis explained that there actually is a way to extend the TIF from 23 to 35 years.  He stated that the Il General Assembly gets involved and it is a long process.  He mentioned also that after the first 23 years you could do another TIF on just the property someone wants to develop but that also is a long almost impossible thing to do.  Lindsey agreed to talk with Dan Davis on what she has come up with so far.

NEW BUSINESS – None

MONTHLY REVIEWS

A) Ordinance Violations – 1) Any Results Regarding last month’s Legal Issues – already discussed. 2) List of violators of grass and vehicle ordinances – Officer Oberhart is working on this.

B) Website – Nothing

C) Brainstorming – Nothing

CLOSED SESSION

Morby moved, Trebian seconded to enter into Closed Session at 8:45 p.m. as allowed by Open Meeting Law, Sec 2 (c) 11 to discuss possible litigation.  On roll call vote, all voted aye.

Morby moved, Trebian seconded to return to Open Session at 9:00 p.m.  On roll call vote, all voted aye.

There was no action taken as a result of the Closed Session.

ADJOURNMENT

J. Duerr moved, Trebian seconded that the meeting be adjourned at 9:05 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

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Village President

ATTEST:  ______________________________________

Village Clerk