Minutes for February 25, 2019 Meeting

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VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
February 25, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, February 25, 2019 by President Davis. Members present were John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian. Member Shannon Driscoll was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee and Dan Davis.

L. Duerr moved, J. Duerr seconded that the Minutes of the January 28, 2019 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed. Discussion was also held on the list of the delinquent utility bills. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The February bills were reviewed. Morby moved, J. Duerr seconded that the February bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Meeting coming up; nothing else to report.
B) S.M. Chamber – Meeting is scheduled for Wednesday, February 27th.
C) Other – None

PUBLIC WORKS
A) Monthly Report – R. Duerr reported that the Skid Loader is at K & L Bobcat getting worked on. He has a loaner from them.
B) Operation/Maintenance/Streets Committee Report – The Board expressed their appreciation of the great job Ron is doing keeping up with the snow removal.
C) Sewer & Water Operations Committee Report – Ron reported that much excess water was coming into the manholes when the snow was melting recently, in fact, water was coming right into the side of one of them that had been relined. It was agreed that Ron should contact Chad of PPI to discuss this issue with him. Davis stated the Board needs to get a program going to remedy this ongoing problem. An engineer needs to be hired to go around with Ron Duerr and inspect the manholes. Duerr reported that over 100,000 gallons more than normal were pumped the other day.

ZONING REPORT – None

POLICE REPORT
A) Update on Possible Police Coverage – Lindsey Duerr reported she has not heard anything back from the Stockton Police regarding an interest in policing for the Village. Mike Brown from Warren, IL has expressed an interest in adding Scales Mound to the list of communities in which he serves as part time police officer. The Board needs to decide to what extent they want someone to be an officer – only as an ordinance enforcement officer or other police duties as well. If it was for ordinance enforcement, they would like someone to be here a couple of times a month while the issues are going on. Lindsey Duerr agreed to contact Brown regarding extent of interest and to discuss pay.
B) Other – None
Minutes – Regular Meeting, February 25, 2019 – Page 2

OLD BUSINESS – Maintenance Building – Art Morby presented information on the estimate of costs he put together for either adding to the present Maintenance Building or building a separate structure to be used as a shop. Art gave an estimate of up to $60,000 for a separate 40’ x 32’ building. Davis stated he would expect that costs would actually be double that amount. A second option of putting a bay in the current building was discussed; however, there is no floor drain in the current building. Further discussion was held and the consensus was that it would be most feasible to keep and maintain the current structure. It was agreed that the contents of the current building needs to be gone over and some of the old, worn out items could be pitched. There is also an option of using larger outdoor storage containers if it determined to save some items. After all of that is done, there should be room in the building to fix up a bay for a shop.

Discussion was also held on the possibility of needing to replace the Bobcat in the near future as it has many hours on it and is beginning to need repairs. The Board was asked to keep in mind that this piece of machinery gets used daily for various jobs and is costly to replace.

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Discussion was held on getting the Bandstand painted to match the colors of the new playground equipment – dark green and tan. Due to past experience, it was suggested that the Board approve the type of paint used and also that the contractor should provide some sort of a warranty on the job done.
C) Public Events & Safety – Easter Party – The Easter Party is scheduled for Saturday, April 14, 2019 from 1:00 to 2:00 p.m. at the Town Hall.
D) Trees & Sidewalks – No Report
E) Ordinance/Policy Committee – No Report
F) Stone House Committee Pro Tem – Update – Davis will contact Bridgette Stocks of Fehr-Graham to schedule a meeting.
G) TIF/Subdivision Committee Pro Tem – Report from Meeting 02/19/19 – Lindsey Duerr reported from the meeting that Dan Davis had put together a drawing showing the first part of the
project he is pursuing. That would consist of approximately 5 acres with a potential of 7 lots for houses. Dan would like to talk to Fehr-Graham to see if the project is even doable. He would take a concept drawing to them and ask for costs of water and sewer. He asked if the Board would pay the preliminary engineering costs which he estimates to be $2-4,000. L. Duerr moved, J. Duerr seconded to allow Dan Davis to take the preliminary drawing to Fehr-Graham to see if what he is proposing is doable in that area and get an estimate on the project cost (infrastructure and engineering), and that the Village will pay for the cost for this estimate. All voted aye. It was stated that there are many options and negotiations available if and when he is ready to start on the project. The funds in the TIF are beginning to accumulate and can be used for this cost.

NEW BUSINESS
A) Resolution Regarding Municipal Aggregation – Davis presented a Resolution which states the current electric municipal aggregation program will expire in June 2019, the Village Board has determined it is desirable to continue the program as long as it can secure a competitive supply rate, and the Board authorizes the Village President to seek bids to negotiate and enter into a wholesale electricity supply contract for the Village, length of contract not to exceed three (3) years. L. Duerr moved, Morby seconded to authorize President Davis to execute the Resolution which will allow Rock
River Energy to receive the necessary information from ComEd so they can proceed with the process. There were 4 aye votes and 0 nay votes. Motion carried.

Minutes – Regular Meeting, February 25, 2019 – Page 3

B) Other – Snowplowing Assistance – Ron Duerr informed the Board that Dean Walls had done some plowing for him while he was out of town. J. Duerr moved, Morby seconded to pay $15.00 an hour to Walls for the time he put in. On roll call vote, all voted aye.

MONTHLY REVIEWS
A) Ordinance Violations – Nothing
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT
J. Duerr moved, Trebian seconded that the meeting be adjourned at 8:50 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

____________________________________
Village President

Attest: ______________________________________
Village Clerk

Minutes for January 28, 2019 Meeting

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VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
January 28, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, January 28, 2019 by President Davis. Members present were Shannon Driscoll, Lindsey Duerr and Bernard Trebian. Members John Duerr and Art Morby were absent. Also present were Margaret Townsend, Village Clerk, Ruth Foley, Nicole Busch and Jennifer Anderson.

Trebian moved, Driscoll seconded that the Minutes of the December 26, 2018, both Open and Closed Sessions be approved as read. All voted aye.

As Treasurer Stadel had reported he may be late for the meeting, the Treasurer’s Report and action on the bills were tabled until his arrival.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported that they are hoping to have enough people sign up to do a basic training class in Galena. The Ambulance Board meeting will be in February.
B) S.M. Chamber – Meeting is scheduled for Wednesday, January 30, 2019 at the Stone House.
C) Other – Clerk Townsend presented information on the 2019 Annual Downstate IL Occupations Safety Health (DIOSH) Day which will be held on Wednesday, February 27th. This is a conference for employers, employees and all others interested in safety and health.

ZONING REPORT – None
POLICE REPORT
A) Discussion on Options for Police Coverage of Village – Lindsey Duerr reported that the Police Chief in Stockton was going to reach out to his part time officers to see if there is any interest in putting in some hours in Scales Mound. She specified to him the Village is looking for an officer mainly for ordinance enforcement and it was agreed there would be a minimum of 3 hours on any specific day. To date, she has not heard back from him.
B) Other – None

OLD BUSINESS
A) Discuss Treasurer’s Salary – Lindsey Duerr reported she had talked to Steve Stadel and offered him $350 a month. He counter offered saying he would do it for $400 and explained to her what all they do as Village Treasurer. As the Board had previously decided on a maximum of $350 a month as an appropriate amount, they went on to discuss possible options if Steve does not agree to the $350. Those options include looking for someone who would be willing to be the Treasurer at a salary of $350 per month; possibly splitting up the duties to two people, one to do the bookkeeping, etc. and one to do just the utility billing. After further discussion, Davis agreed to contact Steve and discuss with him the Board’s position.

Treasurer Stadel entered the meeting at 7:15 p.m.

B) Other – iFiber – Lindsey Duerr reported she had spoken with Sand Prairie regarding the response from the Village residents about entering information online so they can determine if there is enough interest to warrant their providing internet service to the Village. To date there were only 21 who

Minutes – Regular Meeting, January 28, 2019 – Page 2

signed up and there needs to be two or three times that amount. Lindsey will put a notice on Facebook again.

Treasurer’s Report – Stadel reported that other than the services previously shut off, all utility bills are paid current. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

Bills – The January bills were reviewed. Trebian moved, Driscoll seconded that the January bills, with the addition of a bill from Jo Daviess County in the amount of $867.49 for road salt and tailings be approved for payment. On roll call vote, all voted aye.

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – The lights in the Village Park are all hooked up now, however, a couple of the older ones are not working. PCI will check that out when weather permits.
C) Public Events & Safety – No Report
D) Trees & Sidewalks – No Report
E) Ordinance/Policy Committee – No Report
F) Stone House Committee Pro Tem- Update from Committee Meeting 01/17/19 – Davis reported: discussion was held on electrical; will probably go with a 4’ frost wall instead of cement slab; heating and cooling; drainage tile in the front of the building; and, temporary electric service during demolition and construction. He will contact Bridgette Stocks to determine how to bid the project and to set up a meeting for her to meet with the Board. He will also contact Jim Baranski regarding elevations and Tony Edwards in regard to the temporary electric service.

NEW BUSINESS
A) Review Closed Session Minutes from Past 6 Months – After reviewing the minutes, Trebian moved, L. Duerr seconded to keep the Closed Session Minutes from the past 6 months closed to the public and to destroy the recorded Minutes from the appropriate time frame. On roll call vote, all voted aye.

B) Other – Davis reported he met with Sand Prairie representatives and received a Right-of-Way Agreement which he has forwarded to Attorney Terry Kurt for an opinion. He called for a motion for authorization to execute the agreement once he receives it from Kurt. L. Duerr moved, Driscoll seconded to authorize President Davis to execute the Agreement with Sand Prairie upon approval from Attorney Kurt. All voted aye.

C) Other – Steve Stadel informed the Board that ComEd will have an office in his building on North Avenue temporarily while working on the lines and poles in this area.

At this time, Dan Davis asked to speak with the Board regarding the development of a subdivision in the TIF area west of the Village, the same area which was discussed in spring, 2018. He asked if anything further was done. Nothing has been done since the meetings last year as nothing further had been received from Davis as to whether or not he was going to pursue the project. The following was discussed: 1) Dan should put something in a drawing to show just what he has in mind for the Board and the engineers to look at; 2) the Committee would need to look at it first to see if it would work in the TIF district, then the Board as a whole would consider it, and then it would be given it to Fehr-

Minutes – Regular Meeting, January 28, 2019 – Page 3

Graham to review; 3) Fehr-Graham would look at it as to elevations and drainage to see if it is doable;
4) Fehr-Graham would be asked to give some detailed engineering costs for the project based on those
preliminary drawings; 5) the Village would foot the bill for the engineering fees up to this point; 6) the area being discussed would be able to be served by sewer and water. Dan will decide if he wants to proceed with the preliminary drawings and if so, another meeting with the Committee will be set up.

Utility Billing – Steve Stadel asked what decision was made in regard to how to charge the residents who had already been billed and paid their utility bills in advance before the Board’s decision to raise the rates. After discussion, L. Duerr moved, Driscoll seconded to re-bill for the remaining months of 2019 for multiple monthly billings. All voted aye.

MONTHLY REVIEWS
A) Ordinance Violations – No Discussion
B) Website – No Discussion
C) Brainstorming – None

CLOSED SESSION – None

ADJOURNMENT
Trebian moved, Driscoll seconded that the meeting be adjourned at 8:00 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

___________________________________
Village President

ATTEST: ______________________________________
Village Clerk

Minutes for December 26, 2018 Meeting

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VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
December 26, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Wednesday, December 26, 2018 by President Davis. Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Joe Lee.

J. Duerr moved, L. Duerr seconded that the Minutes of the November 26, 2018 Regular Meeting, both Open and Closed Sessions be approved as read. All voted aye.

The Treasurer’s Report was reviewed. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The December bills were reviewed. Morby moved, J. Duerr seconded that the December bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – No Meeting
B) S.M. Chamber – No Report
C) Mediacom Letter – Rate Adjustment – On or about January 1, 2019, Mediacom rates will be adjusted as follows: $2.48 increase for Local Broadcast Station Surcharge; $0.37 increase for Regional Sports Surcharge; $2.00 increase for Family TV, and, $2.00 increase for Prime TV.
D) Other – Girl Scout Cookie Sales – Girl Scout Cookie Sales will be held during the months of January-March 2019.
E) Other – Clerk Townsend presented a Certificate of Recognition from State Representative Brian W. Stewart in recognition of the 165th Anniversary of the Village of Scales Mound. It stated that “the 100th General Assembly House of Representatives joins in the commemoration of the effort, dedication and hard work that led to success and further expresses its best wishes for professional achievement.”

PUBLIC WORKS
A) Monthly Report – Ron Duerr: 1) stated he would like permission to meet with Art Morby to talk about walling off one of the bays at the Public Works building and then putting heat in it to use it as a shop. There were no objections from the Board; 2) stated J&R Underground used 8,000 gallons of water while they were installing the conduit for the underground service for Sand Prairie. The Treasurer will bill them $56.00 for the water; 3) Reported the water meter recently installed is in full operation.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT
Joe Lee presented an approved building permit application and fee from Kevin Stier for a deck.

POLICE REPORT
A) Discuss and Act on Resignation of Officer Oberhart – President Davis stated he received an
Minutes – Regular Meeting, December 26, 2018 – Page 2

email from Darin Oberhart dated December 4, 2018 stating that he is resigning as Police Officer for
Scales Mound effective immediately. After a brief discussion, L. Duerr moved, Trebian seconded to accept Oberhart’s resignation. All voted aye.
B) Further Discussion on Options for Police Coverage of Village – options suggested are: go for a period and have no local police protection; county does drive through and can be contacted in case of emergency; Board could appoint an ordinance officer from amongst themselves but there isn’t much interest in that; the County will not do ordinance violation letter delivery; check with area Police Departments to see if there are any officers who might be interested in a few hours a week/month. The Public Safety Committee will continue to work on this.
C) Other – None

OLD BUSINESS
A) Discuss Treasurer’s Salary – Steve Stadel mentioned that the Auditors suggested the pay be set up as an hourly fee instead of a flat rate. Further discussion was tabled to Closed Session.

B) Contract with Montgomery Trucking – Discussion of Rates – The options the Board discussed were to keep the service weekly or change to bi-weekly for recycling; or, to raise the garbage rates by $3.00 a month to $12.00. J. Duerr moved, Driscoll seconded to accept the price increase from Montgomery Trucking and to raise the garbage rates by $3.00 a month to $12.00 a month effective with the February billing. All voted aye. The total bill for a single residence will now be $40.00. A note will be put on the next billing as follows: Due to an increase from Montgomery Trucking, the Village has voted to increase the garbage fee $3.00 per unit which will raise the total bill to $40.00 a month.

C) Update on generator Installation at Stone House – the generator is up and running. The hookup is temporary due to pending remodeling of the Stone House.

D) 2019 Consolidated Election – Update – Clerk Townsend reported there is 1 candidate for Village President, incumbent Jim Davis; there are 3 candidates for the three Trustee positions, incumbent Bernard Trebian, Ruth Foley and Nicole Busch.

E) Discuss Results of Meeting with Sand Prairie Reps – the representatives from Sand Prairie discussed the current construction they had done putting fiber optic to the US Cellular Tower for T-Mobile Cellular. Persons along this line can get Sand Prairie internet if they wish. They stated that if there was enough interest in Scales Mound, they would be willing to put in more fiber optic. There would be no contract and no hook up fees for their internet service if residents sign up between certain steps of the process. More information is available on their website, connectsp.com/iwantfiber. Lindsey Duerr will contact Jo Carroll and tell them there is an interest and ask how to proceed.

F) Other – None

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Shannon reported she has a bill that needs to be paid which she will turn in to Steve Stadel. After discussion, the consensus of the Board was to place the park benches that were there before construction back in the park.
C) Public Events & Safety – The Town Hall will be reserved for the Easter Party in April.
Minutes – Regular Meeting, December 26, 2018 – Page 3

D) Trees & Sidewalks – No Report
E) Ordinance & Policy Committee – No Report
F) Stone House Committee Pro Tem – It was agreed to schedule a Committee Meeting on Wednesday, January 16, 2019 at 6:30 p.m. at the Stone House to discuss how to proceed with the remodeling project.

NEW BUSINESS – None

MONTHLY REVIEWS
A) Ordinance Violations – of the three letters sent out last month regarding violations, only one violation was corrected and that was removal of the car parked on Main Street. A concern was expressed about the orange fence at Pop-A-Tops tavern.
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION
J. Duerr moved, Driscoll seconded to enter into Closed Session at 8:25 p.m. as allowed by Open Meeting Law, Sec. 2( c )1 to discuss Personnel (salaries). On roll call vote, all voted aye.

J. Duerr moved, Morby seconded to return to Open Session at 9:10 p.m. On roll call vote, all voted aye.

President Davis called for action resulting from the Closed Session. Trebian moved, J. Duerr seconded to increase Ron Duerr’s salary as discussed in Closed Session. All voted aye.

Morby moved, Trebian seconded to offer to Steve Stadel, Treasurer, the increase in pay as discussed in
Closed Session. All voted aye. Lindsey Duerr will talk with both Ron Duerr and Steve Stadel.

ADJOURNMENT
J. Duerr moved, Morby seconded that the meeting be adjourned at 9:20 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

__________________________________
Village President

ATTEST: ______________________________________
Village Clerk

Minutes for November 26, 2018 Meeting

/in /by

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
November 26, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, November 26, 2018 by President Davis. Members present were John Duerr, Lindsey Duerr and Bernard Trebian. Members Shannon Driscoll and Art Morby were absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley and Joe Lee.

J. Duerr moved, L. Duerr seconded that the Minutes of the October 29, 2018 Regular Meeting, Open Session be approved for payment. All voted aye. The Closed Session Minutes will be reviewed in Closed Session and then approved in Open Session.

The Treasurer’s Report was reviewed and the delinquent utility bills were briefly discussed. If these are still delinquent in January, shut off notices will be sent. Trebian moved, L. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The November bills were reviewed. L. Duerr moved, J. Duerr seconded that the November bills, with the addition of one in the amount of $65.00 to One Formula for postage for shipping samples, be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRSPONDENCE
A) Ambulance Board – Ruth Foley reported that the meeting is coming up this week. She stated that the Special Use Tax did increase by vote of the County Board and the limit is now 10 cents per hundred, based on the Budget. There are 6 Special Service Districts in the County. These are not affected by the Tax Cap.
B) S.M. Chamber – The annual Christmas Party went well considering the threat of bad weather. The Scales Mound High School Trap Team was chosen to light the tree. Due to a conflict in scheduling, the party was moved to the Methodist Church Hall. This year, as was the tradition for several years, the tree at the corner of Franklin Street and South Avenue (instead of the one at the Park) was lit.
C) Other – None

PUBLIC WORKS
A) Monthly Report – None
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report.

ZONING REPORT
A) Permits, Etc. – Joe Lee presented a permit and fee for Eagle Point Solar for solar panels to be installed on Matt Dittmar’s recently built garage.
B) Steve Stadel – Request for Update on Zoning Issue – Steve stated he is looking for discussion on the suggestion he made to the Board in October regarding a Special Use Permit with a fee and a “sunset” clause in regard to allowing residential use of a business. President Davis explained to him that the matter had been discussed in Closed Session and it is felt that it would not be to the benefit of the Village if it were allowed. He stated once that business designation was lost, it would be too costly to return it from a residential to business classification. Stadel quoted from the Zoning Ordinance regarding “rights commonly enjoyed” referring to the other buildings in the area of his building which

Minutes – Regular Meeting, November 26, 2018 – Page 2

have residents living on the ground floor area. Davis stated those have that right because they were grandfathered in. No further discussion was held.

POLICE REPORT
Lindsey Duerr stated she would like to discuss the police situation at this time. Options discussed were finding out if the County would be willing to police the Village and if so, what costs would be involved. Another option would be to bring in someone who would be considered an Ordinance Enforcement Officer. It was agreed to place discussion of this matter on the December Agenda which would allow the Board time to think about it and time to investigate the County option.

OLD BUSINESS
A) Update on Generator Installation at Stone House – the generator has been placed on the cement pad and we are waiting for LP and electricity to be installed. John Duerr will talk to Jeff Cline regarding the LP and Tony Edwards Electric has been contacted regarding the electricity.
B) 2019 Consolidated Election – Petitions Available – Clerk Townsend reminded the Board that the petitions for the 2019 election can be picked up from her any time and they can be filed with her between December 10 and December 17, 2018. There are three 4 year terms in addition to the Mayor position on the ballot.
C) Other – Nothing

Other Committee Reports
A) Finance – No Report
B) Park & Special Projects – Update on Park Project – Shannon Driscoll emailed a report that stated that the additional lights have been installed, and, Bridgette Stocks of Fehr-Graham will be closing out with the IDNR in the near future.
C) Public Events & Safety – Halloween Party Update – A fair amount of kids showed up at the Town Hall for snacks and prizes. The Committee will take a look at the situation and decide what, if anything, to offer next year. A couple of negatives of having a party on Halloween are that it is usually a school night, and also, additional treats to what the children collect at Trick or Treat and a party at school earlier in the day, are probably not necessary or even desired.
D) Trees & Sidewalks – No Report
E) Policy Committee – No Report
F) Stone House Committee Pro Tem – The Village has received the notice that the funds have been unsuspended and are available to proceed with the project. A meeting will be set with Bridgette of Fehr-Graham to decide final plans for Stone House renovation.

NEW BUSINESS
A) Review and Adopt Tax Levy Ordinance – the proposed Levy was reviewed. J. Duerr moved, L. Duerr seconded to pass and approve the Tax Levy Ordinance for the levy and assessment of taxes for the current fiscal year in the amount of $32,166.21. On roll call vote, all voted aye. The ordinance will be posted and filed with the County Clerk as required.

B) Contract with Montgomery Trucking – Discussion of Rates – Davis reported he had been contacted by Montgomery Trucking regarding rates for garbage pickup and recycling. There are a
couple of options for the Board to consider, one being increasing the fee a couple of dollars per
household; the other being to change recycling to every other week. A concern was expressed
regarding the bulk of recycling materials several businesses have. It was agreed to discuss this with those businesses before the December Board Meeting. Action on this matter was tabled to December.

Minutes – Regular Meeting – November 26, 2018 – Page 3

C) Steve Stadel – Request to discuss Salary of Village Treasurer – Steve addressed the Board in regard to an increase in salary as Village Treasurer. He considers, if everything goes perfectly in a month, he estimates that they spend 8 hours on Village work and he currently receives $250.00 a month. He stated his salary at the Fire House for the same work is $500.00 a month. He also stated he is not opposed to doing more work, like helping with the Appropriation Ordinance and the Tax Levy. Discussion was tabled to Closed Session.

D) Christmas Bonuses – L. Duerr moved, J. Duerr seconded to pay Scales Mound Chamber Bucks as follows: Ron Duerr – $250; Steve Stadel – $200.00; Margaret Townsend – $150.00; Joe Lee, Zoning Administrator – $50.00; Ruth Foley, Ambulance Board Rep. – $50.00. On roll call vote, all voted aye.

E) Other – None

MONTHLY REVIEWS
A) Ordinance Violations – 1) Unlicensed Vehicle Remains on Franklin Street – Ron Duerr will speak with Dave at Scales Mound Sinclair regarding a key for this vehicle. If the owner does not remove it immediately, it will be taken to the Village “storage” area. Davis mentioned to Bernard Trebian that not only as a resident of the Village but also as a Village Trustee, his property needs to be brought in compliance with the Nuisance Ordinance. A letter will be sent to Sarah Hesselbacher reminding her to bring her property into compliance with the Nuisance Ordinance.
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION
J. Duerr moved, Trebian seconded to enter into Closed Session at 8:15 p.m. as allowed by Open Meeting Law, Sec. 2( c )1 Personnel (Salaries) and Sec. 2( c )5 Property (possible lease). On roll call vote, all voted aye.
J. Duerr moved, Trebian seconded to return to Open Session at 9:00 p.m. On roll call vote, all voted aye.
Davis called for action as a result of the Closed Session. L. Duerr moved, J. Duerr seconded to accept the Closed Session Minutes from the October 29, 2018 Regular Meeting as corrected. On roll call vote, all voted aye.

ADJOURNMENT
Trebian moved, L. Duerr seconded that the meeting be adjourned at 9:05 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

_________________________________
Village President

ATTEST: ____________________________________
Village Clerk

Minutes for October 29, 2018 Meeting

/in /by

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
October 29, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, October 29, 2018 by President Davis. Members present were John Duerr, Lindsey Duerr, and Bernard Trebian. Member Art Morby was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Ruth Foley.

J. Duerr moved, Trebian seconded that the Minutes of the September 24, 2018 Regular Meeting be approved as read. All voted aye.

L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.
Board Member Shannon Driscoll entered the meeting at this time.

The October bills were reviewed. J. Duerr moved, L. Duerr seconded that the October bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Public Hearing for Special Area #6 is 10//30/18 – Ruth Foley informed the Board that the Public Hearing has been rescheduled to Wednesday, November 7, 2018 at 6:30 p.m. at the Jo Daviess County Court House. She also stated that the Ambulance Board has advertised for paid Paramedics and that the search for a Coordinator continues.
B) S.M. Chamber – No Report
C) Notice from County Clerk Regarding 2018 Deadline for Tax Levy Filing – The Tax Levy filing is due by the last Tuesday of the year, which this year is December 25th. The Court House will be closed on the 24th and 25th, therefore they are asking that the Levies be filed on or before 4 p.m. on Friday, December 21st. After discussion, it was agreed that the Village would act on the Tax Levy Ordinance at the November Regular Board Meeting and then file it with the County Clerk shortly after that.
D) Other – None

PUBLIC WORKS
A) Monthly Report – Ron Duerr distributed a form from the EPA regarding what is permissible to flush into the wastewater system. The list is only two items, toilet paper and human waste. The list of what not to flush is much longer and includes the following: paper towels, cigarette butts, disposable diapers, wipes (baby or flushable), feminine hygiene products, plastics, medications, cotton swabs and cotton balls, dental floss and toxic substances. These items should be disposed of in the trash.
B) Operation/Maintenance/Streets Committee – No Report
C) Sewer & Water Operations Committee Report – No committee report, however, President Davis and Ron Duerr discussed with the Board the ongoing problem of excess water running through the Lift Station. Because of the heavy rains, the portable pump has run for 2 ½ weeks straight. Ron and Jim got the camera out and began looking into the manholes and lines. The first place identified was on
Germain Street where the 4” pipe coming out of the house had a steady stream of running water. A letter was sent to the property owner and Art Morby has agreed to work with him in regard to rectifying the situation. Once again Davis stressed that the whole town needs to be looked at and perhaps when property is sold would be the time to inspect the drains in the house. Water comes into the system not

Minutes – Regular Meeting, October 29, 2018 – Page 2

only from homes but also from manholes. The manholes have been and will continue to be monitored by Ron.

ZONING REPORT
Joe Lee, Zoning Administrator, presented building permits and fees for the following: Brian Busch, Garage; Leo Werner, addition to house; Art Morby, concrete driveway. Steve Stadel stated to the Board that he received a “Cease and Desist” order for his property on South Avenue after the renter had moved out. He also suggested to the Board that they could have a Special Use Permit with a Fee, with a “sunset clause”, so if ever necessary, the property could be put back to the original Zoning classification,.

POLICE REPORT – None

OLD BUSINESS
A) Update on Generator Installation at Stone House – Davis reported the cement pad is installed. An LP tank needs to be brought in and then Tony Edwards Electric will hook up the generator.
B) Paperwork for Completion of 2018 Street Maintenance Program has all been received – the paperwork for the 2018 street project has been received and the work has all been completed; therefore, the project is considered closed.
C) Other – None

OTHER COMMITTEE REPORTS
A) Finance – Discussion on Timeframe for Tax Levy Ordinance – As previously agreed, the Levy will be acted on at the November 26, 2018 Regular Board Meeting.
B) Park & Special Projects – Update on Park Project – Driscoll reported the lights for the park should be delivered on Wednesday and then will be installed before the end of the week. After that, they will work on changing all of those lights at the Park to LEDs.
C) Public Events & Safety – Halloween Party – The plan is to have the Town Hall opened during and after Trick or Treating. Treats and punch will be available. Prizes will also be awarded.
D) Trees & Sidewalks– No Report
E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – Board Members were previously provided with a draft of the ordinance for review. After discussion, L. Duerr moved, Driscoll seconded to pass and approve Ordinance No. 2018-005, An Ordinance Regulating Solicitation. On roll call vote, all voted aye.
F) Stone House Committee Pro Tem – It appears the funds are going to become available so the project can continue, The Committee is Art Morby, John Duerr and Bernard Trebian. Davis will check with Bridgette Stocks of Fehr Graham as to the status of the grant and whether or not the Board can proceed at this time.

NEW BUSINESS
A) Contract for Jo Daviess County Animal Control Services – Clerk Townsend presented the Animal Control Contract. L. Duerr moved, J. Duerr seconded to enter into the Agreement with Jo Daviess County Animal Control Department for the period December 1, 2018 through November 30, 2019. All voted aye.

B) Request for Donation from Scales Mound High School Junior Post Prom Committee – L. Duerr moved, Driscoll seconded to donate $100.00 in Scales Mound Chamber Bucks to the Post Prom event. On roll call vote, all voted aye.

Minutes – Regular Meeting October 29, 2018 – Page 3

C) Discussion of Updates to Policy Prohibiting Sexual Harassment Recommended by IML – Clerk Townsend stated she had received a notice from the IML that in response to a new law, the IML has updated its model policy and suggests that each municipality also updates theirs. The change expands the time to file charges of discrimination with the Illinois Dept. of Human Rights from 180 days to 300 days. Driscoll moved, Trebian seconded to amend the Policy as suggested. All voted aye. Clerk Townsend will check with Rob at Sterling Codifiers to ask the best way to handle making the change.

D) Annual Town Christmas Party Sponsored by Chamber & Village – The annual party will be on Sunday, November 25th at the Town Hall. Everyone is invited and donations of cookies, bars, etc. are appreciated.

E) Other – President Davis stated he has been working with TC Networks regarding municipal WiFi.

MONTHLY REVIEWS
A) Ordinance Violations – yard on Clark Avenue is in violation of ordinance; windows in building at corner of Franklin Street and South Avenue has some broken windows which could possibly become a safety hazard to someone walking by.
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION
L. Duerr moved, J. Duerr seconded to enter into Closed Session at 8:00 p.m. as allowed by Open Meeting Law, Sec. 2 (c) 11 to discuss possible litigation. On roll call vote, all voted aye.

L. Duerr moved, J. Duerr seconded to return to Open Session at 8:45 p.m. On roll call vote, all voted aye.

President Davis called for any action to be taken as a result of the Closed Session. There was none.

ADJOURNMENT
Trebian moved, L. Duerr seconded that the meeting be adjourned at 8:47 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

______________________________________
Village President

ATTEST: ________________________________
Village Clerk

Minutes for September 24, 2018 Meeting

/in /by

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
September 24, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, September 24, 2018 by President Davis. Members present were Shannon Driscoll, John Duerr, Art Morby and Bernard Trebian. Member Lindsey Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Ruth Foley.

Trebian moved, J. Duerr seconded that the Minutes of the August 27, 2018 Regular Meeting, both Open and Closed Sessions be approved as read. All voted aye.

Morby moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The September bills were reviewed. The bill from Louie’s Trenching for the street work came in $1,791.39 under the original bid price. J. Duerr moved, Morby seconded that the September bills, with the addition of one to Louie’s Trenching in the amount of $110,672.11 out of Motor Fuel be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported that the next meeting will be this Thursday. She stated they are waiting for the County Board in regard to a date for a Public Hearing regarding a tax levy rate increase for Special Service Area #6. She also stated they are looking for a Coordinator.
B) S.M. Chamber – No Report
C) Other – Nothing

PUBLIC WORKS
A) Monthly Report – Ron Duerr reported the following: 1) Louie’s Trenching is done with sweeping up the loose chips on the streets. The chips were given to Scales Mound Township to mix with salt for the winter. The salt Ron receives is already mixed with chips. 2) Gary Saam Construction used their mini-excavator to clean out the ditch along Washington Street from Mason Avenue to South Avenue. Ron stated he may go back and remove some of the rocks out of the ditch too. 3) Ron and Tim Brant removed the old water meter and installed the one the Village has had for a number of years on Saturday, September 15th. It was an all day job. A Fehr Graham engineer will come now and finish the hook up which will allow each well to be metered separately. The meter most recently purchased will be returned as it did not fit the needs for replacement.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – None
POLICE REPORT – None

OLD BUSINESS
A) Update on Generator Installation at Stone House – President Davis and Art Morby have agreed to put down the cement pad needed for the generator.
B) Other – None
Minutes – Regular Meeting, September 24, 2018 – Page 2

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Update on Park Project – The bill to PCI has been paid. Driscoll reported that they are still waiting on delivery of the lights.
C) Public Events & Safety – Halloween Trick or Treat – Date and Time – The date and time for Trick or Treat is Wednesday, October 31, 2018 from 5:30 p.m. to 7:30 p.m. The Committee will continue to work on plans for a party and will try to schedule it on the same day as the Junior High Halloween Dance. They will get the information out to the public.
D) Trees & Sidewalks – The sidewalk replacement on the west side of the David Davis building on North Avenue has been completed.
E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – the final draft of the ordinance was received back from Attorney Kurt. Copies will be sent out to the Board so consideration can be made at the October Regular Board Meeting.
F) Stone House Committee Pro Tem – Nothing

NEW BUSINESS – Nothing

MONTHLY REVIEWS
A) Ordinance Violations – A concern was expressed about the grass clippings being dumped alongside the ditch along Washington Street between Mason Avenue and South Avenue. The concern is that the clippings will eventually get into the ditch and cause a back up in the water flow. A letter will be sent to Brian Busker/Jamie Lopp asking them to stop dumping the clippings there.
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT – J. Duerr moved, Morby seconded that the meeting be adjourned at 7:50 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

__________________________________
Village President

ATTEST: ___________________________________
Village Clerk

Minutes for August 27, 2018 Meeting

/in /by

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

August 27, 2018

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, August 27, 2018 by President Davis.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley and Blake Ellinor of O’Connor Brooks PC.

Driscoll moved, L. Duerr seconded that the Minutes of the July 30, 2018 Regular Meeting, Open Session, be approved as read.  All voted aye.  Discussion/approval of the Closed Session Minutes was tabled to Closed Session on the Agenda.

L. Duerr moved, J. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The August bills were reviewed.  A bill from Genesis Power for work done for the water department in the amount of $449 was added.  Stadel explained that in some instances, a bill that comes in right before or at a meeting and gets approved at that meeting will not show on the list for that month but will show up on the next month’s list.  The bill in the amount of $75 for Darin Oberhart was pulled as he is on administrative leave without pay.  J. Duerr moved, Morby seconded to approve the bills as corrected for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) O’Connor, Brooks & Co. Audit Report Presentation – Blake Ellinor gave a brief overview of the Audit Report for the FY ending April 30, 2018. All Financial Statements submitted were accurate. The Segregation of Duties was again pointed out as a material weakness for the same reason, which is that there is not enough staff to satisfy the Auditing requirements.  Blake also stated that they would like to see a more specific Budget other than or in addition to the Appropriation Ordinance.  Blake was thanked for the completion and presentation of the Audit.

B) Ambulance Board – Ruth Foley stated the Ambulance Board is going to go to the County Board to ask that the limiting levy be raised. The County Board will set a Public Hearing regarding the request. It was clarified that the Ambulance operation is a Special Service Unit Taxing District, therefore it is not affected by the Tax Cap.

C) M. Chamber – No Report

D) O’Connor, Brooks & Co. Invitation to 30th Anniversary Celebration – Clerk Townsend read the Invitation. It will be on Thursday, September 6th at their Galena Their “Celebration Business After Hours” will be from 4:00 p.m. to 7:00 p.m. with a ribbon cutting at 5:00 p.m.

E) Notice from Sinnissippi Centers Re: Opioid Overdose Prevention Training Program – The program covers 5 counties and is designed to “bring light to this growing epidemic through prevention and awareness.” The trainings are 1 hour and can be completed by anyone. There is a phone number listed if anyone is interested in an in-service/training.

F) Mediacom Letter – Price Increase – On or about September 1, 2018, Mediacom will be implementing rate changes which will be a $10.00 increase in most packages.

G) Other – Nothing

Minutes – Regular Meeting, August 27, 2018 – Page 2

PUBLIC WORKS

A) Monthly Report – Ron Duerr reported the parts are here now for the meter replacement and plans are to do the work this coming Saturday. The pump/well will be down two to three hours, however the tower will be filled prior to that so there will be no shortage of water.

B) Operation/Maintenance/Streets Committee Report – Ron stated: 1) he will call Louie’s Trenching in regard to sweeping up the excess gravel; 2) the streets that were ripped up, graveled and sealed turned out well. The consensus of the Board was that all of the streets turned out very nicely. Fehr-Graham will send a paper saying the project is done and if the Board considers it satisfactory, the final bill to Louie’s can be paid.  As some extras were added to the original plan, the Committee will look at the bill before it goes to the full Board.  Thank you and congratulations to the Board for completing this project!!

C) Sewer & Water Operations Committee Report – Robbie Robbins (Genesis Power) has been able to straighten out a few problems with the sewer and water operations. Discussion was held on the maintenance programs he offers for generators. He offers three different levels. Level 2 is inspection/maintenance once a year for $775.    Duerr moved, L. Duerr seconded to enter into the Level 2 program at a cost of $775 a year.  On roll call vote, all voted aye.

ZONING REPORT – Administrator, Joe Lee presented a Building Permit and fees from Matt Dittmar for demolition of a garage and building a new garage.

POLICE REPORT – None

OLD BUSINESS

A) Discussion on Pump House/Well #2 – Art Morby stated the intention is to build the shell of the Pump House inside during the winter and then put it in place when the weather is good which should hopefully be in March or April. Some electrical work also needs to be done.

B) Other – None

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – Update on Park Project – Shannon Driscoll reported everything is completed except for the lights. The list of things completed is: electrical is buried, upped to 200 amp service, two 100 amp services installed, one to bandstand and one to pavilion; removed pole in the middle where the Christmas Tree is placed, now the center is all open. A special thank you to Art Morby for helping to build the pedestals for the electrical service.  Ron Duerr stated he may have to bring in dirt to fill in the ruts made by the cement truck.

C) Public Events & Safety – the Committee is working on plans for a gathering at the Town Hall after Trick or Treating. They are thinking of maybe a 1 hour event.

D) Trees & Sidewalks – Dave Davis would like to replace the sidewalk on the west side of his building at 219 North Avenue. Bernard Trebian and President Davis will meet with him regarding the specifications.

E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – Davis stated he has forwarded the draft of the ordinance to Attorney Kurt and is waiting for his opinion. Davis will get back with the committee once he receives that opinion.

F) Stone House Committee Pro Tem – Generator Update – the pad for the generator should be poured before the next Board meeting.

G) Subdivision/TIF Committee Pro Tem – Nothing further – item will be removed from Agenda for the time being.

Minutes – Regular Meeting, August 27, 2018 – Page 3

NEW BUSINESS

A) LP Contract/Summer Fill – President Davis will secure a price with Saam Propane.

B) 2019 Consolidated Election Information – Clerk Townsend stated she has the materials for the April 2019 Election. There will be three 4-year Trustee positions and the Village President position on the ballot. Petitions can be picked up after September 18, 2018 and must be filed with the Village Clerk between December 10th and December 17th, 2018.

C) Other – ComEd – President Davis stated he met with ComEd to discuss service to Scales Mound. They stated they have moved our area to the top of their list. They are committed to improving the infrastructure starting in 2019.

D) Other – Nicor Gas – Davis stated he met last week with Blackhawk Hills personnel regarding an interest by Nicor Gas to install natural gas in Scales Mound. The consensus of the Board was to proceed with the preliminary studies.

MONTHLY REVIEWS

A) Ordinance Violations – A concern was received about plastics being burned at Wills Garage. John Duerr will speak with Vernon Wills regarding this.

B) Website – Nothing

C) Brainstorming – Nothing

CLOSED SESSION

Morby moved, J. Duerr seconded to enter into Closed Session at 9:15 p.m. to discuss personnel and possible litigation as allowed by Open Meetings Law, Sec 2(C) 1 and Sec 2(C) 11.  On roll call vote, all voted aye.

Morby moved, J. Duerr seconded to return to Open Session at 9:30 p.m.  On roll call vote, all voted aye.

President Davis called for any action as a result of the Closed Session.  Morby moved, Trebian seconded to accept the corrected Minutes of the July 30, 2018 Closed Session.  On roll call vote, all voted aye.

ADJOURNMENT

J. Duerr moved, Trebian seconded that the Meeting be adjourned at 9:35 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

 

_______________________________________

Village President

ATTEST:  ________________________________

Village Clerk

 

 

 

 

 

 

 

Minutes for July 30, 2018 Meeting

/in /by

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

July 30, 2018

7:00 P.M.

 

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, July 30, 2018 by President Davis.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee, Sheila Ohms and Dr. William Caron.

L. Duerr moved, J. Duerr seconded that the Minutes of the June 25, 2018 Regular Meeting be approved as read. All voted aye.

Driscoll moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The July bills were reviewed.  L. Duerr moved, Morby seconded that the July bills, with the addition of one to Davis Lumber in the amount of $3960 for a generator and one to M.D. Solutions in the amount of $945.35 be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Ruth Foley reported that the EMR classes are completed with all 15 participants passing. They are now waiting for their certificates from the State.

B) S. M. Chamber – No Report

C) Letter from Congresswoman Cheri Bustos Congratulating the Village on 165th – Clerk Townsend read a letter from Bustos “recognizing the Village on its recent 165th” The letter concluded, “as we celebrate Illinois’ Bicentennial, remember that Scales Mound is and always will be: “At the Top of Illinois.”

D) Letter and Promotional Booklet from CN Railroad – Clerk Townsend reported she received this information from the CN Railroad and has shared the safety promotion information with the Scales Mound FFA which is interested in a presentation to the student body on railroad safety.

E) Elected Officials Open House August 22, 2018 in Galena – Board Members are invited to attend an Open House sponsored by Northern Illinois Preparedness and Response Coalition (NIPARC) on Wednesday, August 22, 2018 at Crossroads Community Church in Galena.

F) Other – At this time, President Davis asked Dr. Caron to discuss his proposal regarding traffic control on Main Street in front of the school. Caron stated that in an effort to provide a more safe drop off and pick up of students on Main Street, beginning in August of 2018, they will be asking parents to come down Germain Avenue to Main Street and proceed north on Main Street towards Provost Avenue. They will also be eliminating some parking spaces along the south end of the building nearest to Germain.  In addition to approval of the proposal, their request of the Village would be to provide signage to make Main Street one way from Germain Avenue to Provost Avenue Monday thru Friday, 7:30 a.m. to 8:15 a.m. and 2:30 p.m. to 3:15 p.m.  They are asking that the signage be posted at the corner of Provost Avenue and Main Street and at the corner of Germain Avenue and Main Street indicating the one-way traffic.  The consensus of the Board was to grant the request.  Ron Duerr will work with Dr. Caron on the signage.

Minutes – Regular Meeting, July 30, 2018 – Page 2

PUBLIC WORKS

A) Monthly Report – Duerr reported that the sealcoating is primarily completed. The areas that were scarified have been primed and the crew will be back tomorrow to seal them provided it does not rain. Davis stated the contractors will wait 7 to 21 days and then come back and sweep up the excess rock, weigh it and credit the Village for the excess.  Removing the excess rock will eliminate what appears to be washboarding.

B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – No Report

POLICE REPORT – No Report

OLD BUSINESS

A) Discussion on Pump House /Well #2 – No new information to discuss.

B) Doors on Restrooms at Town Hall – Have they been Ordered – Clerk Townsend reported it has been two years since discussion was held on the replacement of the doors. At that time, it was agreed that SM Township would order the doors.

C) Update on Wills Utility Bill – Will have to check with Treasurer Stadel on status.

D) Other – None

OTHER COMMITTEE REPORTS

A) Finance – Review of Appropriation Ordinance – A discussion was held. Action will be taken under “New Business” on the Agenda.

B) Park & Special Projects – Update on Park Project – Driscoll reported the contractor should be starting work on Friday, August 3rd. They will be putting up erosion control material on the inside of the sidewalks since that is where the trenching for the wiring for the lights will be located. The one post that was in the middle of the park just west of the bandstand will be removed and a smaller fixture will be provided for the power box.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – Davis stated he has finalized the ordinance, the committee should look it over and then have Attorney Kurt review it.

F) Stone House Committee Pro Tem – Need to contract with someone to install the generator.

G) Subdivision/TIF Committee Pro Tem – Update – Nothing to report.

NEW BUSINESS

A) Action on Appropriation Ordinance – Ordinance #2018-004 – President Davis asked for a motion on the Ordinance. Duerr moved, Morby seconded to pass and approve the Appropriation Ordinance (Ordinance #2018-004) for the Fiscal Year beginning May 1, 2018 and ending April 30, 2019 in the amount of $1,204,000.00. On roll call vote, all voted aye.  Motion carried.  This ordinance will be filed with the County Clerk and posted as required.

 

B) Sheila Ohms/Pat’s Country House Grocery – Closing portion of Main Street – Sheila discussed with the Board their annual request to close the portion of Main Street from South Avenue to Brayman Avenue for their Customer Appreciation event. She asked if the Board grants the request, would it be possible to consider this as approval for future years until such time either they or the Board would

Minutes – Regular Meeting, July 30, 2018 – Page 3

notify the other party of a reason/desire to cease.  After a short discussion, J. Duerr moved, Trebian seconded to approve the request for this year, the Saturday of Labor Day Weekend, and future years.  All voted aye.

C) Proposal from Dr. Caron/Scales Mound School – Previously approved under Public Hearings on Agenda.

D) Review Closed Session Minutes from Past 6 Months & Recordings from 18 months ago – J. Duerr moved, L. Duerr seconded that the Closed Session Minutes from the past 6 months remain closed to the public and the appropriate recordings for the prior 18 months be destroyed. On roll call vote, all voted aye.

E) Other – None

MONTHLY REVIEWS

A) Ordinance Violations – Will continue to send letters asking for cooperation in keeping properties in compliance with the ordinances.

B) Website – Nothing

C) Brainstorming – 1) After discussion, it was agreed that Ron Duerr be authorized to contact Grunner from Galena to paint the lines on the streets once the excess gravel has been swept up and removed. 2) J. Duerr stated he would like the Board needs to consider granting a bonus to Ron Duerr for the excess hours he put in during the street project. Discussion was tabled to Closed Session.

CLOSED SESSION

Trebian moved, L. Duerr seconded to enter into Closed Session at 7:55 p.m. to discuss personnel and also possible litigation as allowed by Open Meeting Law, Sec 2(C)1 and Sec 2(C)11.  On roll call vote, all voted aye.

Trebian moved, J. Duerr seconded to return to Open Session at 8:25 p.m.  On roll call vote, all voted aye.

J. Duerr moved, Morby seconded to pay $3,000 to Ron Duerr immediately for the extra hours and labor he put in on the street project and to look at his salary status again at the end of the year. On roll call vote, all voted aye.

ADJOURNMENT

L. Duerr moved, Trebian seconded that the Meeting be adjourned at 8:32 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

__________________________________

Village President

ATTEST: ________________________________

Village Clerk

 

 

Minutes for June 25, 2018 Meeting

/in /by

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

June 25, 2018

7:00 P.M.

 

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, June 25, 2018 by President Davis.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee, Darin Oberhart and Ron Staver.

 

Clerk Townsend asked that the Agenda be corrected as follows:  Item X. C – change to: Adopt Ordinance #2018-002 an Ordinance for Keeping Chickens; Item X. G – add: Generator.  L. Duerr moved, Driscoll seconded that the Agenda be corrected as stated.  All voted aye.

L. Duerr moved, J. Duerr seconded that the Minutes of the May 29, 2018 Regular Meeting, both Open and Closed Sessions be approved as read. All voted aye.

L. Duerr moved, Driscoll seconded that the Treasurer’s Report be accepted as read and placed on file.  All voted aye.

The June bills were reviewed.  Davis stated that the meter recently received will be returned as the one that we had on hand was okay to use.  Morby moved, Trebian seconded that the June bills, with the addition of one to J. Turpin for welding – $60 – (corporate), and one to Ron Duerr for postage – $3.75 (water), be approved for payment.  On roll call vote, all voted aye.

 

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Ruth Foley stated that the meeting is this week so report will be next month.

B) S.M. Chamber – No Report

C) Letter/Jo Daviess County Clerk & Recorder re: Change in fee Schedule – Clerk Townsend reported that effective August 1, 2018 there will be an increase in the recording fees. A standard document will now be $72.00 and all other fees have increased accordingly.

D) Other – Nothing

 

PUBLIC WORKS

A) Monthly Report – 1) Update on Street Name Signs – Still waiting for signs. 2) Ron reported Gary Saam Construction has begun scarifying the specified streets today.

B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – It was agreed to place “discussion on Well House Repairs” on the July Agenda.

ZONING REPORT

Joe Lee, Zoning Administrator presented the following:  1) Brian Bussan – fees and paperwork for privacy fence and swimming pool and a temporary building; 2) Bob Wachter – permit fee for a roof over a cement pad; and 3) Wyatt Anderson – temporary building.  All proposals met the required specifications.

POLICE REPORT

Officer Oberhart reported he spoke with Molitors regarding an unregistered vehicle in the back of their property.  They will either get it registered or get it out of there.  They were given a month to

Minutes – Regular Meeting, June 25, 2018 – Page 2

comply.  Also, there was a hit and run accident on Saturday evening of the celebration.  The assailant was captured.  Multiple charges have been filed.

OLD BUSINESS

A) Accept bid for 2018 Street Maintenance Program – At the bid opening on Tuesday, July 12, 2018, three bids were received and opened. Those bids were from Louie’s Trenching Service, Inc., A.C. Pavement Striping Co.; and, Civil Constructors, Inc. Duerr moved, Morby seconded to accept the low bid of Louie’s Trenching Service, Inc., in the amount of $112,463.50.  On roll call vote, all voted aye.  Louie’s will be notified and construction dates determined.

B) Repeal Ordinance #2017-002 – An Ordinance for Keeping Chickens; and C) Adopt Ordinance #2018-002 – An Ordinance for Keeping Chickens – After a short discussion on the opinion received from Attorney Kurt regarding correct procedure in this matter, and hearing no objections or concerns from anyone present, J. Duerr moved, Morby seconded to repeal Ordinance #2017-002 – An Ordinance for Keeping Chickens and to adopt Ordinance #2018-002 – An Ordinance for Keeping Chickens. On roll call vote, L. Duerr, aye; Trebian, nay; Driscoll, aye; Morby, aye; J. Duerr, aye. Motion carried.  Ordinance #2018-002 is now in effect.

D) Update on issue of water in the basements along North Avenue – Art Morby reported that he met with Carrie Stier to discuss the issue of the excess water being pumped onto the Village street. He informed her that the Village did inspect the main tube that runs between the Distler building and her building and drains under the street, and that Distler’s are pumping into that tube and are willing to allow Stier’s to use that tube as well. Kevin Stier has agreed to reroute the pump in his basement so as to utilize that main tube.  It appears at this time that the problem of pumping of water onto North Avenue will soon be alleviated.  The Board expressed their thanks to Art for handling this matter.

E) Report from Joint Review Board Meeting – Davis reported the meeting was held on Tuesday, June 6, 2018 at 1:00 p.m. at the Stone House. Superintendent Caron had previously notified Davis that he would be unable to attend. No one else showed up for the meeting.  Davis explained that the Annual TIF meeting requirement had been met.  He will prepare minutes.

F) Update on Wills Utility Bill – Art Morby stated he took the figures the Board approved to show exactly what is owed for the utilities and discussed them with Vernon. Vernon and family will discuss the matter and get back to the Board with their decision. Thanks to Art for handling this matter.

G) Other – Generator – After a short discussion, J. Duerr moved, L. Duerr seconded to purchase the Generac 16kw Generator for up to $3960 through the Generac Company and to have President Davis order same. On roll call vote, all voted aye. It was agreed to contact Tony Edwards Electric and/or Robbie Robinson for installation and upkeep.

OTHER COMMITTEE REPORTS

A) Finance – Preliminary Appropriation Ordinance for Review – the Appropriation Ordinance will be prepared for and acted on at the July Regular Board Meeting.

B) Park & Special Projects – Update on Park Project – Shannon Driscoll reported that the Committee met on June 13, 2018 to review the change order and to reassure that everyone involved, the Committee, the Village Board, the Contractor and the Engineers has a complete understanding of the changes being made to the project and what the finished project will be. In order to satisfy the grant, the work needs to be completed by September. She will confirm that the lights are ordered.

Minutes – Regular Meeting, June 25, 2016 – Page 3

C) Public Events & Safety – A comment was made that the 165th Celebration held by the Recreation Association went well.

D) Trees & Sidewalks – A question was asked about the status of the addition to the sidewalk at the Veteran’s Park. No new information was available.

E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – No Report

F) Stone House Committee Pro Tem – No Report

G) Subdivision/TIF Committee Pro Tem – Update – No Report

NEW BUSINESS

A) Action on Prevailing Wage Ordinance – Clerk Townsend presented the Prevailing Wage Ordinance with the rates as established by the State attached. Duerr moved, Morby seconded to comply with the Prevailing Wage Rate in Jo Daviess County on all projects which require compliance and to adopt, with regrets, the Prevailing Wage Rate Ordinance, Ordinance #2018-003. On roll call vote, all voted aye.  Appropriate notice of the ordinance will be posted.

B) Other – Nothing

MONTHLY REVIEWS

A) Ordinance Violations – Clerk Townsend was asked to send letters to the following for ordinance violations: Matt and Roberta Ware and Barron Petraitis (Old School Saloon) for grass and weed violations; to Melisa Pehl – to apply for a permit for keeping chickens and to comply with the newly adopted ordinance regarding keeping chickens; to Ron Staver for weed violation at 106 Schuyler Ave.

B) Website – Nothing

C) Brainstorming – Nothing

ADJOURNMENT

J. Duerr moved, L. Duerr seconded that the meeting be adjourned at 8:00 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

 

__________________________________

Village President

 

ATTEST:  ______________________________________

Village Clerk

 

 

 

Minutes for May 29, 2018 Meeting

/in /by

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

May 29, 2018

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Tuesday, May 29, 2018 by President Davis.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian.  Also present were Emily Stadel Doland for Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley and Darin Oberhart.

J. Duerr moved, Trebian seconded that the Minutes of the April 30, 2018 Regular Meeting be approved as read. All voted aye.

A question was asked regarding the TIF balance on the Treasurer’s Report.  Davis explained there is a $28,000 balance in the TIF account and also there are funds available in the Economic Development Fund which can be used for TIF development.  He also explained that the minus “Fund Balance” that you see is shown so that if there is a balance left after the TIF is over, the Village can claim those funds for its share of the development.  L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The May bills were reviewed.  J. Duerr moved, Morby seconded that the May bills with the addition of one to Rolf Gustus in the amount of $105.00 for LED light bulbs for the park fixtures be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Ruth Foley reported everything is being handled pretty well. She also stated that the busy season for the ambulance service is approaching.

B) M. Chamber – President Davis reported the Chamber, in an effort to promote fellowship in the Village, is sponsoring free ice cream in the Village park every Wednesday evening in June from 6 to 8 p.m.

C) CCP Railroad – Petition to ICC for Extended time to complete Crossing Safety Work – The CCP railroad was granted an extension to December 2019 to complete the crossing project.

D) Other – Clerk Townsend mentioned she received an email from Blackhawk Hills regarding the BHRC Annual Meeting/Spring Summit at Livengood’s Barn in Chadwick, IL on June 11. The speaker will be Aaron Kennedy, the founder of Noodles & Company. Anyone interested in attending can contact her for more information.

PUBLIC WORKS

A) Monthly Report – 1) Update on Street Name Signs – Duerr reported the signs have been ordered. 2) A discussion was held on the water being pumped onto the street from the basements in buildings on North Avenue. The consensus of the Board was to go ahead and do whatever needs to be done to avoid this happening in the future.  A fire truck will be used to attempt to pump out the pipe between the Distler house and the Stier building.  There are several options being considered to fix the problem.

B) Operations/Maintenance/Streets Committee Report – 1) Fehr Graham Letter – Bid Date & Time/Street Maintenance Program – Notice was received from Fehr Graham that the bid date and time has been set for Tuesday, June 12, 2018 at 10:00 a.m., at the Stone House.

Minutes – Regular Meeting, May 29, 2018 – Page 2

C) Sewer & Water Operations Committee Report – Ron Duerr reported that the new water meter is here and he is waiting for someone to come and install it. The wells are fixed and the blower building is working as it should.

 ZONING – Joe Lee was unable to attend this meeting but should be available for the June meeting.

POLICE – Officer Oberhart reported on several ordinance violations he has been working on.

OLD BUSINESS

A) What Action the Board wants to take on the Pehl Legal Issue – After discussion, it was agreed to send a certified letter to Melisa Pehl informing her that the Board will be repealing and re-adopting An Ordinance for Keeping Chickens at the June Regular Board Meeting, and, that there is a time provided on the Agenda for Public Comments if she so desires to discuss it with the Board. A copy of the ordinance will be included with the letter.

B) Fill Board Vacancy or wait for 2019 Election – After discussion, the consensus of the Board was that since the seat has not been filled to date, it is advisable to wait for the April 2019 Election to fill it.

C) Joint Review Board Meeting set for June 6, 2018 – Clerk Townsend reported the JRB meeting has been set for 1:00 p.m. on Wednesday, June 6, 2018 at the Stone House.

D) Discussion on Wills Water/Wastewater Charges – Davis reported that after reviewing the information provided by the Village Treasurer, it was discovered Wills was mistakenly not charged for garbage service since May of 2016, therefore the actual amount owed to the Village is over $2200 as opposed to the amount listed on the Over Due Accounts list. After discussion, it was agreed that the Board would accept the $1,648.50 listed plus $153.00 for lien release fees and the $50.00 fee established to turn the water service back on. Art Morby agreed to speak with Vernon Wills on this matter.

E) Other – Back up Generator for Stone House – a representative from Kohler gave an estimate of $6500 for an air cooled generator, installed. Davis stated a Generac generator would be cheaper and he will check with them for an estimate.  John Duerr will check with Farm and Fleet on a Generac.  Further discussion will be held at the June Regular Board Meeting.

F) Other – Notices should be sent to those with delinquent utility bills that the shut off date is July 15.

OTHER COMMITTEE REPORTS

A) Finance – Discussion on Auditor Contract for 2018 – After discussion it was agreed to keep with the O’Connor & Brooks firm for the pending audit. Driscoll moved, J. Duerr seconded to enter into the contract with O’Connor & Brooks for the FY 2017 Audit. On roll call vote, all voted aye. B) Park & Special Projects – Update on Park Project – Driscoll reviewed the contract documents from PCI for the park project. Driscoll moved, L. Duerr seconded to accept the Agreement with PCI and the Notice to Proceed. All voted aye.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – L. Duerr and Jim Davis are putting information together.

F) Stone House Committee Pro Tem – No Report

Minutes – Regular Meeting, May 29, 2018 – Page 3

Board Member Driscoll left the meeting at 8:15 p.m.

G) Subdivision/TIF Committee Pro Tem – Possible Approval of Engineering Costs for Proposed TIF Development – Lindsey Duerr stated that after discussion with Fehr Graham and the TIF Attorney, it is estimated that the engineering fees are about 7% of the proposed costs of the project. Other things mentioned: if it is built on private property, the developer would not have to pay prevailing wage; the project has to be done so that it will be accepted by the Board; there would need to be a signed agreement with the Developer and the Board; it would have to be inspected by the Engineers before it is turned over.  President Davis explained that there actually is a way to extend the TIF from 23 to 35 years.  He stated that the Il General Assembly gets involved and it is a long process.  He mentioned also that after the first 23 years you could do another TIF on just the property someone wants to develop but that also is a long almost impossible thing to do.  Lindsey agreed to talk with Dan Davis on what she has come up with so far.

NEW BUSINESS – None

MONTHLY REVIEWS

A) Ordinance Violations – 1) Any Results Regarding last month’s Legal Issues – already discussed. 2) List of violators of grass and vehicle ordinances – Officer Oberhart is working on this.

B) Website – Nothing

C) Brainstorming – Nothing

CLOSED SESSION

Morby moved, Trebian seconded to enter into Closed Session at 8:45 p.m. as allowed by Open Meeting Law, Sec 2 (c) 11 to discuss possible litigation.  On roll call vote, all voted aye.

Morby moved, Trebian seconded to return to Open Session at 9:00 p.m.  On roll call vote, all voted aye.

There was no action taken as a result of the Closed Session.

ADJOURNMENT

J. Duerr moved, Trebian seconded that the meeting be adjourned at 9:05 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

__________________________________

Village President

ATTEST:  ______________________________________

Village Clerk