Archive for category: Minutes

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

May 30, 2017

7:00 P.M.

 The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Tuesday, May 30, 2017 by President Davis.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Thomas Townsend.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Darin Oberhart, Ron Staver and Chris Schultz.

J. Duerr moved, T. Townsend seconded that the Minutes of the April 24, 2017 Regular Meeting, both Open and Closed Sessions be approved as read.  All voted aye.

T. Townsend moved, Morby seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The May bills were reviewed.  L. Duerr moved, J. Duerr seconded that the May bills be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – After discussion of a Village representative to the Ambulance Board, Davis stated he would check with Ruth Foley to see if she is interested in continuing on in that aspect, or if she is not, Shannon Driscoll stated she would be willing to be the rep.

B) S.M. Chamber – Davis reported the Chamber met in April.  One of the items discussed was a different location for the Farmer’s Market.  Bridget Zurcher is the head of the Farmer’s Market and is working on a location that best fits the needs and doesn’t cause traffic congestion.  The Market will start in June.

C) Letter from IL Historic Preservation Agency Re: Stone House Renovation – The letter states that the project meets with the Secretary of the Interior’s “Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings” provided the three conditions listed in the letter are met.  Davis will respond to the Agency in regard to these conditions.

D) Mediacom Letter – Annual Customer Service Report/No Action Needed – This is a notice required by state statute.  The letter stated that the “report is not specific to your area and may not contain any information directly related to your community.”

E) Other – Nothing

 PUBLIC WORKS

A) Monthly Report – None

B)  Operation/Maintenance/Streets Committee Report – 1) Update from Fehr Graham on Street Project Bids, etc. – There was no Committee Meeting, however Ron Duerr reported that Brian Nott was in town today.  He was doing some more measuring and will come up with a plan within budget.  The results are expected soon and a special meeting may be needed to approve the plan.  It was stated that more leveling work needs to be done in some areas and when done, those areas should not be coated the same year.  So, some of the work may be a two year project.  Davis explained why it is much cheaper to do seal coat as opposed to blacktop in the State of Illinois.

Minutes – Regular Meeting, May 30, 2017 – Page 2

 C) Sewer & Water Operations Committee Report – None

 ZONING REPORT  – A building permit and fees were received from Sheri Grindey for demolition and replacement of a garage.  A question was asked as to whether Bader Cabinets had a building permit for a building recently built on their property on Provost Avenue.  Davis will check with Joe Lee, Zoning Administrator on this.

POLICE REPORT – Officer Oberhart presented a list of properties in violation of Village ordinances.  Clerk Townsend will send letters to the property owners. 

OLD BUSINESS

A) Appointment to Fill Board Vacancy – Tabled to Closed Session for further discussion.

B) Possible Appointment of Committees, Ambulance Board Rep. – Ambulance Board Rep was previously discussed.  Appointment of the remaining committees was postponed until such time the sixth Village Trustee position is filled.

C) Report on Joint Review Board Meeting – At this time, Davis explained to the Board what a TIF District is and discussed the status of the Scales Mound TIF District.  He stated that the meeting is something which is required to be held once a year.  Those in attendance this year were Dr. Caron, Steve Stadel, Marvin Schultz and Davis.  There were no new concerns presented at the meeting.

D) Other – Nothing

OTHER COMMITTEE REPORTS

A) Finance – Committee not yet appointed.  Discussion was held on the upcoming Appropriation Ordinance.  Steve Stadel offered to print out last fiscal year’s expenditures and appropriations to help in the preparation of the ordinance.  Davis will prepare the Ordinance.

B) Park & Special Projects – 1) Update from Committee Meeting May 23, 2017 – Chairperson Shannon Driscoll reviewed the minutes from the Committee Meeting held with Bridgette Stocks of Fehr Graham in attendance.  She stated the expiration of the grant will be in September of 2018 and there is approximately $11,823 of grant allotted funds remaining.  The next step is to get estimates on sidewalks, lighting, park benches and electrical work since these were included in the original grant.

C) Public Events & Safety – Committee not yet appointed

D) Trees & Sidewalks – Committee not yet appointed

E) Stone House Committee Pro Tem – Committee not yet appointed

F) Policy Committee Pro Tem – Committee not yet appointed

NEW BUSINESS

A) SMRA/Celebration of Village’s 165^th Anniversary – Chris Schultz spoke with the Board regarding the fact that 2018 will be the 165^th Anniversary of the Village.  He stated that the SMRA is willing to be in charge of the celebration and questioned if the Village’s insurance would cover the parade, etc.  He also stated that the dates would be June 22, 23^rd and 24^th in 2018.  T. Townsend moved, J. Duerr seconded to allow the SMRA to host the celebration event.  All voted aye.  Davis stated that the Village’s insurance allows for one such event a year.

B) Other – 1) Art Morby stated that Steve Koester has discussed with him that a wire that is attached to a pole on his property needs to be repaired or removed.  Davis stated Steve, as a home owner, should contact Frontier Telephone Company and have them come out and inspect the situation. 

Minutes – Regular Meeting, May 30, 2017 – Page 3

 2) John Duerr brought up the fact that the Emergency Planning Manuals need to be updated.  He will check with Ruth Foley to see if the information is still on her computer and could be readily updated.

MONTHLY REVIEWS

A) Ordinance Violations – Nothing further

B) Website – Nothing

C) Brainstorming – Davis stated he is still working on an attempt to bring in a better, less expensive WIFI package for residents of the Village. 

CLOSED SESSION

J. Duerr moved, Morby seconded to enter into Closed Session at 8:05 p.m. as allowed by Open Meeting Law Section 2 (c) 1 to discuss personnel.  On roll call vote, all voted aye.

J. Duerr moved, Morby seconded to return to Open Session at 8:25 p.m.  On roll call vote, all voted aye.

There was no action as a result of the Closed Session.

A question was asked as to the status of the ordinance violation by Melisa Pehl with the chickens.  Davis stated she had 60 days to comply with the ordinance which will be the end of June.  Melisa is said to be concerned with the number of chickens allowed.

ADJOURNMENT

J. Duerr moved, L. Duerr seconded that the meeting be adjourned at 8:30 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                                 _________________________________

                    Village President

ATTEST: ______________________________________

                                         Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

March 27, 2017
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, March 27, 2017 by President Davis.  Members present were John Duerr, Ruth Foley and Chris Schultz.  At this time there remains only three Trustees on the Board, so with President Davis and three Board Members present, a quorum is achieved.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr,

DarinOberhart, Joe Lee and Bernard Trebian. 

J. Duerr moved, Foley seconded that the Minutes of the February 27, 2017 Regular Meeting  be approved as read.  All voted aye.

Foley moved, J. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The March bills were reviewed.  Treasurer Stadel explained that the bill from Jo Daviess County GIS was billed incorrectly in February, which is why it shows up on both February and March bills.  The correct amount is $270.00.  The following bills were added:  1) $17.00, Apple River State Bank for a rubber endorsement stamp; 2) $326.40 to NW IL Criminal Justice Enforcement Training.  Foley moved, Schultz seconded that the March bills with additions as specified be approved for payment.  On roll call vote, all voted aye.  Stadel stated that the notices regarding delinquent utility accounts are sent out on colored paper twice a year.  The majority of the delinquent accounts were cleared up after the January notices.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Ruth Foley reported calls for the ambulance have been high.  She also stated they are busy preparing for the May 7, 2017 Open House.

B) S.M. Chamber – No Report

C) Other – A brief discussion was held on ATV and Utility Vehicles on Village and Township streets and roads.  Steve Stadel explained that the Township is working with the County on possibly requiring licensing of these vehicles.  He stated that in Wisconsin, the fee is $30.00 for two years.  This creates a sizable fee income for the licensing entity.

PUBLIC WORKS

A) Monthly Report – Duerr reported he had a problem with the 3 phase at the lift station and had to have Tony Edwards Electric repair it. 

B) Operation/Maintenance/Streets Committee Report – Bidding has been done.  Jim will check with Brian Nott on the status of the Village’s project. 

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT

Joe Lee, Zoning Administrator, presented a permit and fees for Greg Duerr for an in ground swimming pool.  He stated everything is okay with the application.

Minutes – Regular Meeting, March 27, 2017 – Page 2

POLICE REPORT

Darin reported he is continuing to work on ordinance violations and is allowing ample time for property owners to do a spring clean up of their properties.  He stated he has issued a citation to someone he had talked to last month regarding having no driver’s license and when rechecking this month found out the gentleman still had not attempted to get his license but continues to drive.  A question was asked about open burning.  Davis stated that is addressed in the Village Code.  Clerk Townsend will have the regulations published in the Weekly Visitor.  Also mentioned was that an area wide “Shred Event” is scheduled for April 22, 2017 at the Elizabeth Community Building from 9 a.m. to noon.  Townsend will look into getting something on that published as well.

OLD BUSINESS

A) Information from Jim Baranski on Proceeding with Stone House Remodel – Davis has not heard back from Baranski.

B) Other – Nothing

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – No Report

C) Public Events & Safety – Annual Easter Party, Saturday, April 8, 2017 – The party is scheduled for Saturday, April 8, from 1 – 2 p.m. at the Town Hall.  Schultz stated he will advertise the event for two weeks.

D) Trees & Sidewalks – There is a large old pine tree near the Methodist Church on Mason Avenue which needs work done on it and there is one tree in the Village park that needs to be looked at and probably removed.  Mediacom will need to remove or bury the cable that has been attached to that tree for more than a year.  Ron/Jim will contact them.

E) Stone House Committee Pro Tem – Nothing further.

F) Policy Committee Pro Tem – 1) Report from Meeting on Animal Control Ordinance – The committee met with President Davis and Attorney Terry Kurt on March 15^th.  Board Members had previously received a copy of the minutes from the committee meeting.  They discussed exploring the possibility of setting up an Administrative Law Judge which would keep local ordinance control local. 

NEW BUSINESS

A) Action on Animal Control Ordinance Changes – President Davis presented two proposed ordinances.  One being “An Ordinance for Keeping Chickens” and a second one entitled “An Amendment to Title 4, Animal Control, Chapter 3, Sections 4-3-1 thru 4-3-6 of the Scales Mound Village Code.”  A brief discussion was held.  Board Member Ruth Foley, having not been involved in the committee’s preparation of the ordinances, asked to table any action on the ordinances until the April Regular Meeting so she could have time to read through them.  The consensus of the Board was to postpone action until April.

B) Renew Liquor Licenses Now, Effective May 1, 2017 – Clerk Townsend stated that in previous years, liquor license holders have requested their renewals be done in April to coincide with the State’s licenses.  It was agreed to issue the licenses upon request and receipt of the license fee.  The renewed  licenses will be effective May 1, 2017.

Minutes – Regular Meeting, March 27, 2017 – Page 3

C) Reminder to file Statement of Economic Interest – Clerk Townsend reminded Board Members that the statements need to be filed by May 1.  The State imposes a $15 penalty through May 15 and a higher penalty after that until filed.

D) Reminder to Vote – Tuesday, April 4, 2017 – Clerk Townsend reminded Board Members of the date of the Consolidated Election.  Steve Stadel mentioned that the Council Hill-Guilford-Scales Mound Multi-Township Assessing District has a Proposition on the Ballot to Increase the Extension Limitation.  He stated that the approximate amount of the increase to a single family residence having a Fair Market Value at the time of the Referendum of $100,000 is estimated to be $1.67.  They have not been collecting taxes for a few years to pay an Assessor, and that needs to change as the fund for that purpose has been depleted.  He encouraged those present to vote “yes” on the proposition.

E) Other – None

MONTHLY REVIEWS

A) Ordinance Violations – Nothing further

B) Website – Nothing

C) Brainstorming – 1) A question was asked if the Village can condemn a house as being unsafe.  Davis stated a certified inspector would have to be brought in to inspect the building.  He also stated that there are provisions in the Historic Preservation Ordinance which state that a house cannot be demolished by neglect.  This particular matter will continue to be looked at.

2) Mention was made that the roadway and sides of the street in the area between the Mulgrew building and the Fire House is deteriorating.  That stretch of the road is actually owned by the County so they should be notified.

CLOSED SESSION – None

ADJOURNMENT – J. Duerr moved, Schultz seconded that the meeting be adjourned at 8:35 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                     ________________________________________

Village President

ATTEST:  __________________________________

                                      Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

January 30, 2017

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, January 30, 2017 by President Davis.  Members present were Ruth Foley and Chris Schultz.  Members John Duerr and Ken Plath were absent. 

President Davis declared that due to the fact that a quorum was not present, the meeting will be recessed to Wednesday, February 1, 2017 at 6:00 p.m. at the Stone House. 

Wednesday, February 1, 2017

Recessed Meeting of the Scales Mound Village President and Board of Trustees

President Davis called the recessed meeting to order at 6:00 p.m.  Members present were John Duerr, Ruth Foley and Chris Schultz.  Member Ken Plath was absent.  With President Davis and three Board Members present, a quorum was achieved.  Also present were Margaret Townsend, Village Clerk,  Ron Duerr, Joe Lee and Beth Baranski. 

 J. Duerr moved, Foley seconded that the Minutes of the December 26, 2017 Regular Meeting be approved as read.  All voted aye.

Due to the late arrival of Treasurer Stadel, Davis decided to proceed with a presentation from Beth Baranski of the League of Women Voters who updated the Board on the Jo Daviess County Water Resource Management Plan.  She presented and reviewed the Plan Report and spoke about actions they have planned which will occur from 2016 through 2020.  The Board also took a few minutes to complete the Jo Daviess Watershed Planning Survey.  More information about the plan can be found at www.sites.google.com/site/jodaviesscountywatershedplan/.   Baranski stated she hopes the Board will support the plan.  The consensus of the Board was to take time to look at the materials, check the information on the website and then make a decision.

Steve Stadel presented the Treasurer’s Report.  Schultz moved, J. Duerr seconded to accept the Treasurer’s Report and to place it on file.  All voted aye.

The December bills were reviewed.  Foley moved, J. Duerr seconded that the December bills, with the addition of one to Margaret Townsend for $56.99 for Xerox toner and one to USA Blue Book for $91.88 for a book and safety glasses be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Beth Baranski – Watershed Plan – See information above.

B) Ambulance Board – Foley reported the Fiscal Year for the Ambulance Board ends April 30^th.

C) S.M. Chamber – Held meeting at Country House Grocery/Country House Floral by Deb.

D) Email from Aref Khatib/AREF Insurance Group, LLC – Mr. Khatib introduced himself as “an insurance broker located in Galena, IL who is determined to find my clients Accountable Responsible Ethical and Fair products and services to protect their assets (Wealth), while ensuring they have the

Minutes – Recessed Meeting, February 1, 2017 – Page 2

proper coverage to maintain their health.”  He asked that this information be shared with the Board.

E) Email from IML regarding required Travel Expense Ordinance – IL Statutes now require municipalities to pass an ordinance or resolution regulating the reimbursement for all travel, meal and lodging expenses for officers and employees.  A model ordinance was given to Board Members to review and any action was tabled to the February Regular Board Meeting.

F) Other – None

PUBLIC WORKS

A) Monthly Report – Ron Duerr reported:  1) The motor in the Blower Building had to be replaced.  It was the original motor and has been there since 1987.  2) The snow plow for the truck had to be taken to Monroe Truck to be welded.  While he was without the plow, he had Mark Goodwin (Scales Mound Township) help plow some of the streets.  After discussion, Foley moved, J. Duerr seconded to pay Mark $30.00 for his time.  On roll call vote, all voted aye.

 B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – None

POLICE REPORT – A Sympathy Card will be sent to Darin Oberhart in the loss of family members in a tragic traffic accident.

OLD BUSINESS

A) Review/Action on lease Agreement with Wisconsin Independent Network, LLC – Clerk Townsend had previously emailed a copy of the final proposed Agreement to the Board.  After discussion, Foley moved, Schultz seconded to enter into the Agreement as presented.  All voted aye.

Further discussion was held on a generator for the Stone House and a new air conditioner for the room where the WIN equipment is.  Foley moved, J. Duerr seconded to purchase a generator (which, when installed, will increase the amount of the lease) and an air conditioner.  All voted aye.

B) Street Resurfacing/Engineering Agreement – Brian Nott of Fehr Graham prepared a document entitled Maintenance Engineering to be Performed by a Consulting Engineer and a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code for the Board to review, complete, sign and return to him.  The base fee for the maintenance engineering will be $1,250.00 plus the fee percentage as listed on the document.  It was agreed that the amount of Motor Fuel Tax funds on the Resolution for Maintenance should be $186,289.16.  Foley moved, Schultz seconded to enter into the Agreement with Fehr Graham and to complete the paperwork as needed.  All voted aye. 

C) Other – None

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – 1) OLSAD Grant – Any new information from Fehr-Graham – Nothing new to report

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

Minutes – Recessed Meeting, February 1, 2017 – Page 3

E) Stone House Committee Pro Tem – Davis stated he will contact Jim Baranski to get a cost on starting the work on the Stone House.  He would like to see the back part torn off and framework for the new addition done.  The Village is allowed to use the funds already received.

F) Policy Committee Pro Tem – 1) Animal Control Ordinance – Update – The Committee has not yet met with Attorney Kurt.  It was agreed to schedule a meeting for Wednesday, February 8, 2017 at 6:00 p.m. at the Stone House.

NEW BUSINESS

A) Review Closed Session Minutes from Past 6 Months – there were no Closed Sessions during the past six months.

B) Other – Clerk Townsend presented a letter of resignation from Ken Plath, Village Trustee, effective immediately.  Foley moved, J. Duerr seconded to accept Ken’s resignation with regrets.  All voted aye. 

MONTHLY REVIEWS

A) Ordinance Violations – None

B) Website – Nothing

C) Brainstorming – Discussion was held on the absence of the mile and a half sign to the west of the Village on Stagecoach Trail.  Davis stated he and Marvin Schultz will work on getting that sign put in place.

CLOSED SESSION – None

ADJOURNMENT – Foley moved, Schultz seconded that the meting be adjourned at 7:15 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com 

                                                                                        ______________________________________

                       Village President

ATTEST:  ____________________________________

                                      Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

November 28, 2016

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, November 28, 2016 by President Davis.  Members present were John Duerr, Ruth Foley, Ken Plath and Chris Schultz.  Board Member Carrie Stier was absent.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Blake Ellinor and Richard Bernal.

 J. Duerr moved, Plath seconded that the Minutes of the October 24, 2016 Regular Meeting be approved as read.  All voted aye,

Schultz moved, Plath seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye. 

The November bills were reviewed.  J. Duerr moved, Schultz seconded that the November bills, with the addition of the Communications Revolving Fund bill in the amount of $46.52 be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Audit Presentation – O’Connor & Brooks PC – Blake Ellinor and Richard Bernal gave a brief presentation of the Audit Report for the FY ending April 30, 2016.  They reviewed their letter to Management and the letter to the Board of Trustees.  The material weaknesses pointed out were the same as noted in the prior year’s audit.  It was pointed out that the lack of a monthly budget comparison report is a “significant” deficiency in the Board’s operation.  The Auditors will work with the Treasurer to improve on the deficiencies noted.  Overall, everything looked good in accordance with the State’s modified cash basis method of accounting.

B) Ambulance Board – Ruth Foley stated the Board has taken possession of the new ambulance.  It has passed State inspection and it is up and running. 

C) S.M. Chamber – Davis reported the attendance at the annual Christmas Party was down a little due to the rainy weather.  Members of the FFA and their instructor, Lisa Oellerich, had the honor of lighting the tree this year.

D) Other – Letter From Girl Scouts of Northern Illinois – The dates for the sale of Girl Scout cookies are January 6-January 29, 2017 and the cookies will be delivered and Cookie Booth sales held between February 24^th and March 19, 2017.

PUBLIC WORKS

A)  Monthly Report – Ron Duerr reported: 1) he and the Village received an award from the IL Department of Public Health for the treatment of the water system.  2) the white picket fence which borders the Village Stone House property and Country House Grocery property has deteriorated to the extent that it needs to be replaced or removed.  He has spoken about it with Pat Ohms who had no objection to removing it.  The consensus of the Board was to go ahead and remove it.

 B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report

 Minutes – Regular Meeting, November 28, 2016 – Page 2

ZONING REPORT – No Report

POLICE REPORT – No Report

 OLD BUSINESS

A) Surveillance Cameras at Park – Update – After discussion, it was agreed to put the camera project in with the Village park improvement project and to remove it as an agenda item. 

B) Board Vacancies – It was agreed to go with the decision made at the October Board Meeting to not fill the vacancy until the Consolidated Election in April, 2017.

C) Other – None

 OTHER COMMITTEE REPORTS

A) Finance – 1) Proposed Tax Levy Ordinance Review – The proposed Levy was reviewed.  Steve Stadel suggested that eventually the Board should find out from the County Clerk’s office when the correct time will be to increase the Levy to include the new taxes in the TIF Distr ict.  Action on the Levy was tabled to New Business on the Agenda.

B) Park & Special Projects – 1) OSLAD Grant – Any new Information from Fehr-Graham – Davis will set a meeting with Bridgette for December or January. 

C) Public Events & Safety – No Report

D) Trees & Sidewalks – Davis stated that much work has been done with tree trimming this summer and fall and it should be pretty much completed. 

E) Stone House Committee Pro Tem – Davis reported he had Attorney Terry Kurt look over the proposed Lease Agreement with WIN (Wisconsin Independent Network, LLC) and received his approval.  The Lease Agreement should be acted on at the December Regular Board Meeting.

F) Policy Committee Pro Tem – Chris Shultz held a meeting of the committee on November 17^th.  Board Members received a copy of the minutes from that meeting.  They will continue to work on the clarification of the Animal Control Ordinance.

NEW BUSINESS

A) Stier Resignation as Trustee – Clerk Townsend presented a resignation letter from Carrie Stier effective October 25, 2016.  Schultz moved, J. Duerr seconded to accept the resignation.  All voted aye.

B) 2017 Post Prom Committee Donation Request – A letter was received from the Post Prom Committee.  The Prom will be held on April 22, 2017 at the Galena Territory Owner’s Club.  J. Duerr moved, Plath seconded to donate $100.00 in Mound Bucks to the Post Prom activities.  On roll call vote, all voted aye.  Treasurer Stadel will prepare the certificates.

C) Jo Daviess County Animal Control Stray Dog Contract for 2016-2017 – Davis called for a motion on the Stray Dog Contract.  He explained to the Board Members that the Village, in the past,  has not entered into the contract with the reasoning that there is a charge to a Village for each animal picked up whereas there is no charge for any picked up in the county outside of a municipality.  In addition, a Village is required to pen up the animal until the animal control person can come and get it, which could put a person in a dangerous situation.  No motion was made regarding the contract.

 D) Action on Tax Levy – J. Duerr moved, Foley seconded to pass and approve the Tax Levy Ordinance for the levy and assessment of taxes for the current fiscal year in the amount of $29,970. On roll call vote all voted aye.  The ordinance will be posted and filed with the County Clerk as required. 

Minutes – Regular Meeting, November 28, 2016 – Page 3

 E) Amend or Repeal Portions of Animal Control Ordinance – Attorney Terry Kurt – Attorney Kurt was unable to attend this meeting.  He will attend future Policy Committee meetings to assist in preparing revisions to the ordinance.  It was noted that the chickens involved in the dispute of the ordinance have been brought back into the Village in light of a determination made at a Hearing on this matter held earlier this month. 

F) Christmas Bonuses – Schultz moved, J. Duerr seconded to pay Scales Mound Chamber Bucks as follows:  Ron Duerr – $250.00; Margaret Townsend – $150.00; Joe Lee, Zoning Administrator – $50.00; Ruth Foley – Ambulance Board Rep. – $50.00; Darren Oberhardt – $50.00.  Plath, aye; Foley, abstain; Schultz, aye; J. Duerr, aye.  Motion carried. 

 G) Other – None

 MONTHLY REVIEWS

A) Ordinance Violations – 1) Clerk Townsend reported liens for mowing have been placed against the Aaron Frey property and the Amy Lawrence property.  2) Steve Stadel stated January is the 6 months review of the utility bills.  Davis will check with Attorney Kurt on issues discussed regarding utility service matters.  3) Discussion was also held on the situation of when a house is sold and there is an outstanding utility bill.  It is easy for this to go unnoticed as the Village has no way of knowing about the sale until after the fact and the new owner wants to get the utilities in his/her name.  Davis suggested looking into possibly making a policy regarding inspection of basements for infiltration, sump pump operation, etc. at the time of a sale and if the owner does not want to cooperate, the utilities could be shut off outside of the building until an inspection was done.

 B) Website – Nothing

C) Brainstorming – Nothing

 CLOSED SESSION – None

ADJOURNMENT

Plath moved, J. Duerr seconded that the meeting be adjourned at 8:05 p.m.  All voted aye.

 These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                               _________________________________

                Village President

ATTEST:  _______________________________________

                                               Village Clerk

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

September 26, 2016

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, September 26, 2016 by President Davis.  Members present were John Duerr, Ruth Foley and Carrie Stier.  Members Ken Plath and Chris Schultz were absent.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Darin Oberhart and MaryAnn Hoftender.

 J. Duerr moved, Foley seconded that the Minutes of the August 29, 2016 Regular Meeting be approved as read.  All voted aye.

Steve Stadel reported that another tax payment has been received and also that the check for 50% of the OSLAD grant money has been received.  He will open a special account for the OSLAD monies as is directed by the grant.  Stier moved, Foley seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The September bills were reviewed.  J. Duerr moved, Stier seconded that the September bills, with the addition of a bill in the amount of $98.44 for ammunition for Darin’s annual qualification, be approved for payment.  On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – No report.  Foley stated that they are always looking for new EMT volunteers so if anyone knows of someone who might be interested, please refer them to the proper personnel.

B) S.M. Chamber – Davis stated they are working on the Christmas lights and they are pretty much ready to go.  He also mentioned that they are considering going with LED lights on the strings and will probably look at replacing the garland on the strings next year.  Right now, the longevity of LED lights is not known.  He figures it would take approximately $500 to finish the strings.  Next meeting of the Chamber is Wednesday, October 19, 2016. 

C) Memorial for Steve Kieffer, Former Village Trustee – Clerk Townsend reported a US flag will be donated by the Village in memory of Steve Kieffer who served as Village Trustee from 1993-1997.

D) Other – President Davis, on behalf of the Village, expressed condolences to Ruth Foley on the recent loss of her sister.

 PUBLIC WORKS

A) Monthly Report – Ron Duerr: 1) gave the following report on the truck – the truck is fixed; the turbo module was out of it.  He is checking into the wear on the tires and may have to have the truck realigned.  The tires do not need to be replaced at this time.  2) There was a problem at the Lift Station and he had to use the portable pump the day of the heavy rains.  The wipes people are flushing in their toilets are still causing problems.  3) Davis explained that there continues to be a monumental problem with ground water/sump pumps going into the wastewater system.  4) Duerr was asked if the work done on the streets this summer was to alleviate the problems with water standing on the streets.  His reply was that yes, that was the purpose of the repairs.  The repairs done were costly so the agreement was to do as much as possible with the funds allocated.  Ditching is a completely different problem and was not included in the actual street work.

 B) Operation/Maintenance/Streets Committee Report – No Report

Minutes – Regular Meeting, September 26, 2016 – Page 2

 C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – No Report

POLICE REPORT – Officer Oberhart stated he talked with the renters at 502 Clark Avenue and the owners of 115 Burrall Avenue.  Both agreed to take care of the weeds on their properties.  He also stated he will not be available for the October Board Meeting but will be in town to patrol on Halloween evening.

 OLD BUSINESS

A) Bid Opening on Scrap Pieces – Clerk Townsend reported there were 4 bids from one person and 1 bid from a second person.  Bids were as follows:  Small swing set frame – Soppe $36.(accepted); 4 seat teeter totter – Soppe $21 (accepted); slide – Soppe $105 (accepted); monkey bars – Soppe $52, Stier $183.97 (accepted).  Foley moved, J. Duerr seconded to accept the highest bids as listed.  All voted aye.  Ron Duerr will contact a scrap dealer to dispose of any items remaining.

B) Compensation to Duerr for Hours Spent on Park Renovation – R. Duerr stated he put in 40 to 50 hours over and above his normal working hours.  Stier moved, Foley seconded to compensate Duerr at one half (of the amount normally paid from Improvements) month’s wages.  On roll call vote, all voted aye. 

C) Surveillance Cameras at Park – Update – Further discussion was held.  It was reported that  cameras would not be an issue on polling days.  Steve Stadel will check with the Township Board (Tuesday evening meeting) regarding housing the DVR for the cameras in the Town Hall.  The Township could have a camera in the Town Hall if they so desired.

D) Possible Use of Grant Monies for Stone house for Generator – tabled to October Meeting.       

  E) Fill Board Vacancy – Researching possible candidates                                                                    

   F) Further Discussion, if needed, on Policy Change Information from Sterling Codifiers – Clerk Townsend had shared, by email, information from Sterling Codifiers regarding policy change.  No further discussion was held.                                                                                                                                                  G) Other – Nothing

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – Discussion was held on projects for the park to include: 1) another electric service line into the pavilion. Tony Edwards Electric will be contacted for Village costs; ComEd would put the line in and cost is approximately $2000); 2) repaint/stain the bandstand and install a new overhead light (the bandstand was last done in 2006); 3) look at roofs on bandstand and pavilion; 4) install a new light on the pole in the area where the Christmas Tree is placed; 4) the additional park lights and sidewalk from the pavilion were included in the original plan; 5) plans have already been made to replace the outside doors on the restrooms with steel doors.  Dave Carscallen will get the doors in Dubuque.

1) OSLAD Grant Update – Bridgette Stocks of Fehr Graham will be visiting with President Davis soon to look over the grant application documents and see what else can be done with the monies.

 C) Public Events & Safety – 1) Halloween Trick or Treat Scheduled for October 31^st – Foley

moved, Stier seconded to set the hours of 6-8 p.m. for Trick or Treating.  All voted aye.  Stier will take

care of  the advertising.

Minutes – Regular Meeting, September 26, 2016 – Page 3

 D) Trees & Sidewalks – No Report

E)  Stone House Committee Pro Tem – No Report

F) Policy Committee Pro Tem – Changes were made to the Policy Committee which was originally announced at the September Meeting.  Members now are: Chris Schultz, Chair; Ken Plath and John Duerr.  At the present time, no meeting date has been set.

 NEW BUSINESS

A) Reminder – October Meeting is on Monday, October 24^th – Clerk Townsend reminded Board Members that due to Halloween falling on the regular meeting night for October, the meeting date was set for Monday, October 24^th.

B) 2017 Consolidated Election Information – Clerk Townsend announced that the Consolidated Election will be held on April 4, 2017.  Vacancies for the election will be 1 two year unexpired term and 3 four year terms.  Petitions can be circulated beginning September 20, 2016 and must be filed with the Village Clerk between December 12 and December 19, 2016.

C) JULIE Annual Contribution Assessment Notification – Notification was received from JULIE stating that the total member bill for 2017 for the Village of Scales Mound will be $134.50.  This amount will be invoiced in January, 2017.

D) Other – None

MONTHLY REVIEWS

A) Ordinance Violations – Discussion was held on “when does a weed become a tree”.  Discretion needs to be used when determining weed and grass ordinance violations. 

B) Website – Nothing

C) Brainstorming – Clerk Townsend reported she received the 2016 Ortho Files CD for the Village from Jo Daviess County GIS along with the invoice in the amount of $97.94.  The CD will be placed on file for future access.

 CLOSED SESSION – None

 ADJOURNMENT – Foley moved, Stier seconded that the meeting be adjourned at 8:30 p.m.  All voted aye.

 These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                                _________________________________

                        Village President

Attest: _____________________________________

                                Village Clerk