Minutes for September 24, 2018 Meeting

Regular Meeting of the Board of Trustees
Stone House
September 24, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, September 24, 2018 by President Davis. Members present were Shannon Driscoll, John Duerr, Art Morby and Bernard Trebian. Member Lindsey Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Ruth Foley.

Trebian moved, J. Duerr seconded that the Minutes of the August 27, 2018 Regular Meeting, both Open and Closed Sessions be approved as read. All voted aye.

Morby moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The September bills were reviewed. The bill from Louie’s Trenching for the street work came in $1,791.39 under the original bid price. J. Duerr moved, Morby seconded that the September bills, with the addition of one to Louie’s Trenching in the amount of $110,672.11 out of Motor Fuel be approved for payment. On roll call vote, all voted aye.

A) Ambulance Board – Ruth Foley reported that the next meeting will be this Thursday. She stated they are waiting for the County Board in regard to a date for a Public Hearing regarding a tax levy rate increase for Special Service Area #6. She also stated they are looking for a Coordinator.
B) S.M. Chamber – No Report
C) Other – Nothing

A) Monthly Report – Ron Duerr reported the following: 1) Louie’s Trenching is done with sweeping up the loose chips on the streets. The chips were given to Scales Mound Township to mix with salt for the winter. The salt Ron receives is already mixed with chips. 2) Gary Saam Construction used their mini-excavator to clean out the ditch along Washington Street from Mason Avenue to South Avenue. Ron stated he may go back and remove some of the rocks out of the ditch too. 3) Ron and Tim Brant removed the old water meter and installed the one the Village has had for a number of years on Saturday, September 15th. It was an all day job. A Fehr Graham engineer will come now and finish the hook up which will allow each well to be metered separately. The meter most recently purchased will be returned as it did not fit the needs for replacement.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report


A) Update on Generator Installation at Stone House – President Davis and Art Morby have agreed to put down the cement pad needed for the generator.
B) Other – None
Minutes – Regular Meeting, September 24, 2018 – Page 2

A) Finance – No Report
B) Park & Special Projects – Update on Park Project – The bill to PCI has been paid. Driscoll reported that they are still waiting on delivery of the lights.
C) Public Events & Safety – Halloween Trick or Treat – Date and Time – The date and time for Trick or Treat is Wednesday, October 31, 2018 from 5:30 p.m. to 7:30 p.m. The Committee will continue to work on plans for a party and will try to schedule it on the same day as the Junior High Halloween Dance. They will get the information out to the public.
D) Trees & Sidewalks – The sidewalk replacement on the west side of the David Davis building on North Avenue has been completed.
E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – the final draft of the ordinance was received back from Attorney Kurt. Copies will be sent out to the Board so consideration can be made at the October Regular Board Meeting.
F) Stone House Committee Pro Tem – Nothing


A) Ordinance Violations – A concern was expressed about the grass clippings being dumped alongside the ditch along Washington Street between Mason Avenue and South Avenue. The concern is that the clippings will eventually get into the ditch and cause a back up in the water flow. A letter will be sent to Brian Busker/Jamie Lopp asking them to stop dumping the clippings there.
B) Website – Nothing
C) Brainstorming – Nothing


ADJOURNMENT – J. Duerr moved, Morby seconded that the meeting be adjourned at 7:50 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

Village President

ATTEST: ___________________________________
Village Clerk