Minutes for October 30, 2017 Meeting


Regular Meeting of the Board of Trustees

Stone House

October 30, 2017

7:00 P.M.


The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, October 30, 2017 by President Davis.  Members present were John Duerr, Lindsey Duerr, Shannon Driscoll, Art Morby and Thomas Townsend.  Member Bernard Trebian was absent.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Darin Oberhart and Ruth Foley.

J. Duerr moved, L. Duerr seconded that the Minutes from the September 25, 2017 Regular Meeting and the October 18, 2017 Special Meeting be approved as read.  All voted aye.

L. Duerr moved, Morby seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.  Discussion was held on the utility bills.  Davis will check with Attorney Kurt to see if there are any legalities involved if the Village were to offer a discount if a bill is paid in advance.  It was also discussed that January is the shut off date for delinquent water bills.

The October bills were reviewed.  T. Townsend moved, J. Duerr seconded that the October bills, with the addition of one from Pat’s Country House Grocery be approved for payment.  On roll call vote, all voted aye.


A) Ambulance Board – Ruth Foley reported: 1) they are continuing to review policies and procedures; they are seeing an average of about 50 calls a month; they now have one new driver and two people in the First Responders Class who are interested in going on.  As a reminder, she stated they are always looking for recruits.  They recently ran an ad in the ARC booklet which came out in the Galena Gazette.

B) S.M. Chamber – No Report

C) Mediacom – Two Notifications – The first letter was a “Notification of Equal Employment Opportunity/Affirmative Action Obligations” and the second was a notice that around October 23rd, they will drop the Chiller TV Channel (298) and will add the Olympic Channel (175/664HD).  A digital Converter or cable card is required to view the Olympic Channel.

D) Other – None


A) Monthly Report – Ron Duerr reported on the condition of the truck.  Recently a valve was replaced, there is a leak in the transmission line, it needs back brakes and also needs to be lined up.  He is in the process of getting these things fixed.

B) Operations/Maintenance/Streets Committee Report – 1) Update on Street Project – Brian Nott has informed Davis that the work should be started any day.

C) Sewer & Water Operations Committee Report – It was agreed to set up a committee meeting for Wednesday, November 8th at 1:00 p.m. at the Stone House.  From there Ron will give a tour of the sewer and water operations to familiarize the committee with the daily operation of the facilities and also show them what repairs are needed.


Minutes – Regular Meeting, October 30, 2017 – Page 2

POLICE REPORT – Officer Oberhart reported that Petsche and Wills are working on their properties to correct the Ordinance violations.  He also stated he will be patrolling the streets during the “Trick or Treating” hours on Tuesday.


A) LP Contract/Summer Fill Update – the Village has a credit with Mulgrew Oil Company so will continue to work with that.

B) Update on Proposed Facebook Page – the page is up and running.  It worked well for posting a notice that the information in the Galena Gazette regarding the time for “Trick or Treating” in the Village was incorrect and what the correct time was.

C) Generator for Stone House – Prices – John Duerr presented an estimate of $6078 for a liquid cooled generator. That price does not include installation.  No action was taken at this time.

D) Other – None


A) Finance – The Committee is working on the Tax Levy Ordinance which is due before the last Tuesday in December.

B) Park & Special Projects – Nothing new

C) Public Events & Safety – 1) Report on October 27th Halloween Party – the party was very successful with over 100 children in attendance.  A special Thank You was given to Lindsey and Shannon for putting it all together.  They did mention that they have made notes of a few things they will do differently next year.   2) Reminder – Halloween “Trick or Treat” is scheduled for Tuesday, October 31st from 5:30 p.m. to 7:30 p.m. – turn your outside lights on if you want the children to stop.

D) Trees & Sidewalks – No Report

E) Policy Committee – No Report

F) Stone House Committee Pro Tem – No Report


A) 2018 IL Municipal Handbooks – Clerk Townsend stated the handbooks are available and was given permission to order 2 or 3.  This comprehensive guide provides answers to commonly asked questions from both newly elected and “seasoned” Board Members.

B) Proposed Resolution Celebrating Illinois Bicentennial – Clerk Townsend presented information from the IL Municipal League regarding the Illinois Bicentennial – the official birthday is December 3, 2018.  They are proposing that each municipality adopt a resolution to celebrate the 200th birthday of the state.  There is more information available on the Illinois Bicentennial if you visit the following website: http://www.illinois200.com.  You can view events planned throughout the state which take place from December 3, 2017 until December 3, 2018.  If any communities are planning any events for the occasion, they can be posted in the IML Review magazine.

C) Other – Nothing


A) Ordinance Violations – Nothing

B) Website – Nothing

Minutes – Regular Meeting, October 30, 2017 – Page 3

C) Brainstorming – 1) Clerk Townsend brought up the fact that there is a lack of any lighting on the front of the Stone House.  Davis will talk to Tony Edwards Electric about it.

2) Reminder – the Chamber/Village annual Christmas Party will be held November 26th at the Town Hall from 3 p.m. to 5 p.m.

3) Clerk Townsend reported she received the updates from Scales Mound School which they have made to the Emergency Operations Plan.


ADJOURNMENT – J. Duerr moved, Driscoll seconded that the meeting be adjourne3d at 7:50 p.m.   All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com


Village President

ATTEST:  ______________________________________

Village Clerk