Minutes for October 29, 2018 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
October 29, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, October 29, 2018 by President Davis. Members present were John Duerr, Lindsey Duerr, and Bernard Trebian. Member Art Morby was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Ruth Foley.

J. Duerr moved, Trebian seconded that the Minutes of the September 24, 2018 Regular Meeting be approved as read. All voted aye.

L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.
Board Member Shannon Driscoll entered the meeting at this time.

The October bills were reviewed. J. Duerr moved, L. Duerr seconded that the October bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Public Hearing for Special Area #6 is 10//30/18 – Ruth Foley informed the Board that the Public Hearing has been rescheduled to Wednesday, November 7, 2018 at 6:30 p.m. at the Jo Daviess County Court House. She also stated that the Ambulance Board has advertised for paid Paramedics and that the search for a Coordinator continues.
B) S.M. Chamber – No Report
C) Notice from County Clerk Regarding 2018 Deadline for Tax Levy Filing – The Tax Levy filing is due by the last Tuesday of the year, which this year is December 25th. The Court House will be closed on the 24th and 25th, therefore they are asking that the Levies be filed on or before 4 p.m. on Friday, December 21st. After discussion, it was agreed that the Village would act on the Tax Levy Ordinance at the November Regular Board Meeting and then file it with the County Clerk shortly after that.
D) Other – None

PUBLIC WORKS
A) Monthly Report – Ron Duerr distributed a form from the EPA regarding what is permissible to flush into the wastewater system. The list is only two items, toilet paper and human waste. The list of what not to flush is much longer and includes the following: paper towels, cigarette butts, disposable diapers, wipes (baby or flushable), feminine hygiene products, plastics, medications, cotton swabs and cotton balls, dental floss and toxic substances. These items should be disposed of in the trash.
B) Operation/Maintenance/Streets Committee – No Report
C) Sewer & Water Operations Committee Report – No committee report, however, President Davis and Ron Duerr discussed with the Board the ongoing problem of excess water running through the Lift Station. Because of the heavy rains, the portable pump has run for 2 ½ weeks straight. Ron and Jim got the camera out and began looking into the manholes and lines. The first place identified was on
Germain Street where the 4” pipe coming out of the house had a steady stream of running water. A letter was sent to the property owner and Art Morby has agreed to work with him in regard to rectifying the situation. Once again Davis stressed that the whole town needs to be looked at and perhaps when property is sold would be the time to inspect the drains in the house. Water comes into the system not

Minutes – Regular Meeting, October 29, 2018 – Page 2

only from homes but also from manholes. The manholes have been and will continue to be monitored by Ron.

ZONING REPORT
Joe Lee, Zoning Administrator, presented building permits and fees for the following: Brian Busch, Garage; Leo Werner, addition to house; Art Morby, concrete driveway. Steve Stadel stated to the Board that he received a “Cease and Desist” order for his property on South Avenue after the renter had moved out. He also suggested to the Board that they could have a Special Use Permit with a Fee, with a “sunset clause”, so if ever necessary, the property could be put back to the original Zoning classification,.

POLICE REPORT – None

OLD BUSINESS
A) Update on Generator Installation at Stone House – Davis reported the cement pad is installed. An LP tank needs to be brought in and then Tony Edwards Electric will hook up the generator.
B) Paperwork for Completion of 2018 Street Maintenance Program has all been received – the paperwork for the 2018 street project has been received and the work has all been completed; therefore, the project is considered closed.
C) Other – None

OTHER COMMITTEE REPORTS
A) Finance – Discussion on Timeframe for Tax Levy Ordinance – As previously agreed, the Levy will be acted on at the November 26, 2018 Regular Board Meeting.
B) Park & Special Projects – Update on Park Project – Driscoll reported the lights for the park should be delivered on Wednesday and then will be installed before the end of the week. After that, they will work on changing all of those lights at the Park to LEDs.
C) Public Events & Safety – Halloween Party – The plan is to have the Town Hall opened during and after Trick or Treating. Treats and punch will be available. Prizes will also be awarded.
D) Trees & Sidewalks– No Report
E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – Board Members were previously provided with a draft of the ordinance for review. After discussion, L. Duerr moved, Driscoll seconded to pass and approve Ordinance No. 2018-005, An Ordinance Regulating Solicitation. On roll call vote, all voted aye.
F) Stone House Committee Pro Tem – It appears the funds are going to become available so the project can continue, The Committee is Art Morby, John Duerr and Bernard Trebian. Davis will check with Bridgette Stocks of Fehr Graham as to the status of the grant and whether or not the Board can proceed at this time.

NEW BUSINESS
A) Contract for Jo Daviess County Animal Control Services – Clerk Townsend presented the Animal Control Contract. L. Duerr moved, J. Duerr seconded to enter into the Agreement with Jo Daviess County Animal Control Department for the period December 1, 2018 through November 30, 2019. All voted aye.

B) Request for Donation from Scales Mound High School Junior Post Prom Committee – L. Duerr moved, Driscoll seconded to donate $100.00 in Scales Mound Chamber Bucks to the Post Prom event. On roll call vote, all voted aye.

Minutes – Regular Meeting October 29, 2018 – Page 3

C) Discussion of Updates to Policy Prohibiting Sexual Harassment Recommended by IML – Clerk Townsend stated she had received a notice from the IML that in response to a new law, the IML has updated its model policy and suggests that each municipality also updates theirs. The change expands the time to file charges of discrimination with the Illinois Dept. of Human Rights from 180 days to 300 days. Driscoll moved, Trebian seconded to amend the Policy as suggested. All voted aye. Clerk Townsend will check with Rob at Sterling Codifiers to ask the best way to handle making the change.

D) Annual Town Christmas Party Sponsored by Chamber & Village – The annual party will be on Sunday, November 25th at the Town Hall. Everyone is invited and donations of cookies, bars, etc. are appreciated.

E) Other – President Davis stated he has been working with TC Networks regarding municipal WiFi.

MONTHLY REVIEWS
A) Ordinance Violations – yard on Clark Avenue is in violation of ordinance; windows in building at corner of Franklin Street and South Avenue has some broken windows which could possibly become a safety hazard to someone walking by.
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION
L. Duerr moved, J. Duerr seconded to enter into Closed Session at 8:00 p.m. as allowed by Open Meeting Law, Sec. 2 (c) 11 to discuss possible litigation. On roll call vote, all voted aye.

L. Duerr moved, J. Duerr seconded to return to Open Session at 8:45 p.m. On roll call vote, all voted aye.

President Davis called for any action to be taken as a result of the Closed Session. There was none.

ADJOURNMENT
Trebian moved, L. Duerr seconded that the meeting be adjourned at 8:47 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

______________________________________
Village President

ATTEST: ________________________________
Village Clerk