Minutes for May 31, 2016 Meeting


Regular Meeting of the Board of Trustees

Stone House

May 31, 2016

7:00 P.M.


The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Tuesday, May 31, 2016 by President Davis.  Members present were John Duerr, Ruth Foley, Chris Schultz and Carrie Stier.  Member Ken Plath was absent.  Board Member Kelly had informed the Clerk she would be late for the meeting.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Darin Oberhart, Joe Lee and Melissa Pehl.

 Stier moved, Foley seconded that the Minutes of the April 25, 2016 Regular Meeting be approved as read.  All voted aye.

 Stier moved, Schultz seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

 The May bills were reviewed with the following being added:  Shari Hilliary – $178.00 for a vacuum cleaner and Josh Altfillisch – $100.00 for labor to install a screen/storm door.  Schultz moved, Duerr seconded that the May bills, with additions, be approved for payment.  On roll call vote, all voted aye.


A) Ambulance Board – No Report

B) S.M. Chamber – No Report

C) Thank You from 2016 Post Prom Committee – Clerk Townsend read a Thank You Note from the Post Prom Committee for the donation to this year’s event.

D) Peerless Well & Pump being Acquired by Midwest Well Services, Inc. – A letter was received from Jim Sass and Terry Nauman of Peerless Service Company of Dubuque informing the Board that their company was purchased by Midwest Well Services, Inc. dba: Municipal Well and Pump.  Peerless will run as a separate subsidiary and the name will now be Peerless Well & Pump, Inc.

E) Other – Melisa Pehl approached the Board with a request that they consider allowing her to raise chickens on her property at 110 Schuyler Avenue.  The Village ordinance states it is illegal to harbor livestock, to include chickens, anywhere in the village without written consent of the Village Board .  After a period of questions and answers, Stier moved, Foley seconded that the Board move forward to discussion of written consent at the June Regular Board Meeting.  All voted aye.  Melisa was granted permission to have the chickens there until a decision is made in June.


A) Monthly Report – Clerk Townsend reported that May 15th – 21st was National Public Works Week.

Everyone expressed their appreciation to Ron Duerr for his dedication to his job and job well done for the Village.  Thank you Ron.

B) Operation/Maintenance/Streets Committee Report – 1) Update on Street Repair Project – Nothing new to add at this time.  2) Bid Opening Scheduled for June 13, 2016 for Approval at June Board Meeting – The Bid Opening was rescheduled to Tuesday, June 14th at 10 a.m. at the Stone House.  Bid will be awarded at the Regular Board Meeting.

 Minutes – Regular Meeting, May 31, 2016 – Page 2

C) Sewer & Water Operations Committee Report – Davis reported the repairs to Well House #2 are complete except for blacktopping.  He offered a written estimate of $6,700 for rehab to Well House #3. 

 ZONING – Joe Lee presented a building permit and fee from Matt Dittmar for roof work on his home at 211 North Avenue.

 POLICE – Darin Oberhart stated that everyone he has contacted regarding ordinance violations has either resolved the issues or are progressing.  If any of these do not maintain compliance, the process will start all over again.


A) GIS Orthophotography – Signed Agreement Received – County will bill Village – The agreement for the updated Orthophotography is complete.  The payment of $97.94 is due upon receipt of the digital Orthophotography files or no later than November 1, 2016.

B) Municipal Aggregation – Opt Out Period is Over – Results of Enrollment – The Village has a 96% participation rate.  6 residents reportedly opted out and stayed with ComEd and 3 new residents joined.  Residents were also informed that during the contract period, anyone on the program can leave at any time for no penalty.

C) Other – None


A) Finance – Discussion was held on FY2017 Appropriation Ordinance.  Items listed to be included in the ordinance are: work on Well House #3, blacktop around Well House #2, addition to Maintenance Building, utility vehicle for Public Works, the park playground equipment project, and, ½ the cost of new doors on the restrooms at the Town Hall.  The ordinance will be prepared to be reviewed at the June Regular Board Meeting.

Board Member Kelly entered the meeting at this time.

B) Park & Special Projects – 1) Update on Park Project – Karen Kelly updated the information on the playground equipment stating the latest quote is $36,230.  Foley moved, Duerr seconded to approve an amount up to $38,000 for the entire project to include the cost of shipping and mulching.  All voted aye.

Tentatively the equipment will be ready to be installed the time period of July 1, 2 & 3.  A company representative will mark the holes.  One tree will need to be removed and others trimmed.  Soppe’s Lawn Care will be contacted in regard to the trees.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Stone House Committee Pro Tem – No Report


A) O’Connor, Brooks & Co. – 2016 Fiscal Year Audit Contract – Foley moved, Duerr seconded to enter into a contract agreement with O’Connor, Brooks & Co. for FY2016.  All voted aye.

 B) Jo Daviess Co. Emergency Management Agency Proposal – CodeRed – Clerk Townsend explained the CodeRed proposed plan for the Village.  Quoted from the printed information – “CodeRed is designed to enable local government officials to record, send, and track personalized voice, email and text messages to thousands of citizens in minutes.  CodeRed serves as a part of your emergency management preparedness plan, connecting residents and staff to the information they need.”  The initial

Minutes – Regular Meeting, May 31, 2016 – Page 3

 1 year period of the agreement would be a fee of $248.16 (66 cents per person).  It is the understanding that if the Village of Scales Mound decides to not enter into an agreement for a service of their own,

residents can still be a part of the countywide service.  Information is forthcoming on how residents are to sign up.  After discussion, Davis called for a motion on the wishes of the Board regarding CodeRed.  Hearing none, the discussion was closed.

 C) SMRA Run – June 25, 2016 – Chris Schultz addressed the Board asking for permission to close off a portion of Washington Street from Schuyler Avenue to Charles Mound Road on Saturday, June 25, 2016 from 8 a.m. to noon to allow the SMRA to host a 5K run/walk.  Stier moved, Kelly seconded to allow the request.  All voted aye.

 D) Other – None


A) Ordinance Violations – Nothing further

B) Website – Nothing

C) Brainstorming – 1) A suggestion was made that in regard to snowplowing equipment, that perhaps the Board should look into purchasing a snow plow for the large truck owned by Kevin Stier which could be used in the even of large snows.  This will be looked into.

2) Margaret Townsend, on behalf of Holy Trinity Parish, once again asked the Board to consider removing the cement block from the corner of Provost Avenue and Franklin Street.  The pump has not been replaced and the cement is deteriorating and is unsightly.  She was told that as this is one of two original wells in the Village and from the historical aspect, the intent is to replace the pump and patch the cement.

 CLOSED SESSION – Stier moved, Foley seconded to enter into Closed Session at 8:45 p.m. as allowed by Open Meeting Law Section 2 ( C ) 1 to discuss personnel.  On roll call vote, all voted aye.

 Stier moved, Schultz seconded to return to Open Session at 8:55 p.m.  On roll call vote, all voted aye.

 Davis asked for any action as a result of the Closed Session.  Hearing none, he called for a motion to adjourn the meeting.


Schultz moved, Stier seconded that the meeting be adjourned at 8:56 p.m.  All voted aye.

 These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com




       Village President

ATTEST:  _______________________________________

                                          Village Clerk