Minutes for May 28, 2019 Meeting

Regular Meeting of the Board of Trustees
Stone House
May 28, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on
Tuesday, May 28, 2019 by President Davis. Members present were Nicole Busch, Shannon Driscoll, John Duerr, Ruth Foley and Bernard Trebian. Member Lindsey Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend Village Clerk, Ron Duerr and Joe Lee.

J. Duerr moved, Driscoll seconded that the Minutes of the April 29, 2019 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed. Busch moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The May bills were reviewed. Foley moved, Driscoll seconded that the May bills be approved for payment. On roll call vote, all voted aye.

A) Ambulance Board – Ruth Foley reported they are looking for people interested in serving on the Ambulance Board. She noted that the seat for Scales Mound Township is vacant.
B) S.M. Chamber – No Report
C) Other – A letter was received from Ultimate Homes, LLC of Cuba City, WI, stating they are now the owners of the property at 105 Schuyler Ave. in Scales Mound and are requesting water and sewer service in their name.

A) Monthly Report – 1) Ron Duerr reported he has received two bids on a Skid Steer, one from Sloan Implement on a John Deere 324G for $30,800 (net) and one from K&L Bobcat on a S650 T4 Bobcat Loader for $33,789.32 (net). After discussion on how to determine the funding for the purchase,
J. Duerr moved, Trebian seconded that upon recommendation from Ron Duerr, the Village purchase a John Deere Skid Steer in the amount of $30,800 after trade in of the current Bobcat. On roll call vote, all voted aye. 2) Brian of Fehr-Graham has the new panel box for the Blower Building in place and will come back tomorrow to finish up.
B) Operations/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

Joe Lee presented a “Negative recommendation at this time” for Steve Stadel’s zoning request to convert commercial property to residential use. President Davis called for a motion on the Zoning Board’s recommendation. Busch moved, Foley seconded to accept the negative recommendation. At this time, Steve Stadel stated that the Zoning Board had been told that they could not vote ”yes” on the request, so that is what they did. Stadel cited three examples of previous variances which were approved (Miller, Winter and Townsend.) Davis explained why those were “bad decisions” of the Zoning Board/Village Board. Being no further discussion, a vote on the motion to accept the negative recommendation was taken. Results were 3 ayes and 2 nays. Motion carried.
Minutes – Regular Meeting, May 28, 2019 – Page 2

2) The following was discussed regarding the building formerly known as the Presbyterian Church: a) there has not been an application for a building permit; b) a request for water hook-up was received; c) Davis stated that an inspection of the floor drain and sump pump needs to be done as the drain needs to be sealed off and a sump pump installed. He also stated that water should not be supplied until everything is done correctly. The wastewater system cannot withstand any more infiltration; d) the building is zoned as General Residential; e) because of the Historical Preservation designation of the Village, the exterior of the building cannot be changed but the interior can; and, f) the Village cannot actually do the inspection but can demand that the property be inspected.

3) Discussion was held on the official Zoning Map. There were no objections from the Board for Davis to obtain an up-to-date map from the County GIS Department.

Clerk Townsend explained she has made some changes in the Agenda items. Ordinance Violations, being one of the changes, will be a separate item moved up in the Agenda to allow time for discussion with the Ordinance Enforcer. The other Agenda items were making “Brainstorming” an item by itself, and, eliminating “Website”.

There were 3 ordinance violation letters sent out in May, of which two were recently signed for. There is another letter that should go out immediately. Davis will work on that.

A) John Duerr reopened the discussion on improvements to the shop in the Maintenance Shed. He knows of a place where the Village could purchase a 40’ shipping container for $1775. A local truck driver has said he would consider transporting the container to Scales Mound for $800 to $900, bringing the total to approximately $2845. There will be more information for consideration next month.

B) Ron Duerr stated that there are a number of unused, older items being stored in the shed which could be sold. This would include a tractor, sickle mower, brush cutter and a bucket. There were no objections to repairing or replacing, if necessary, one of the tires on the tractor and then advertising the items for sale on Facebook. John Duerr will work with Ron on getting pictures and descriptions of the items and putting them on Facebook.

A) Finance – Nicole Busch stated she had a chance to look over the interest rates the Village is receiving on accounts at Apple River State Bank. She proposed a new rate of 1% quarterly for 3 of the accounts and 1% monthly on the checking account. Foley moved, J. Duerr seconded to accept the offer. All voted aye. Nicole will see that those rates are changed.
B) Park & Special Projects – 1) Information on Repairs/Painting of Bandstand – It was agreed to contact Winter Creations out of Nora, IL and have them look over the Bandstand and the wooden items in the Park. It was also agreed to look to see if a composite material for the log items exists.
C) Public Events & Safety – No report
D) Trees & Sidewalks – It was reported Bob Wachter and Betty Busch both would like to be contacted regarding sidewalk replacement. Bernie Trebian will get in touch with them.
E) Ordinance/Policy – No Report
F) Stone House Committee Pro Tem – Update – As Ruth Foley is now the chair of the committee, she has offered to contact Bridgette Stocks of Fehr-Graham for an update on the project.)
Minutes – Regular Meeting, May 28, 2019 – Page 3

G) TIF/Subdivision Committee Pro Tem – Dan Davis visited the meeting to update the Board on his TIF proposal. He stated he had gone back to Fehr-Graham to discuss the costs with them and they were able to lower the cost some with the new information he presented. He further stated he does not want to drop the project now and he asked if the Village might consider committing more of the TIF funds to help him out, other than for just the engineering of the project. It was agreed that the Committee needs to set up another meeting with Dan for further discussion.

A) Scales Mound School Project 2021 – Shannon Driscoll stated she is a committee member on the school’s expansion project and explained that offering Day Care Service is one of the big items. She stated Dr. Caron and Paul Homb are willing to come to a meeting and talk with the Board to see if there is anything the Village might have to offer concerning Day Care. Everyone agreed that having Day Care available in connection with the school would be a benefit to the District and the Village. A meeting will be set up for further discussion.
B) Other – None



J. Duerr moved, Driscoll seconded that the Meeting be adjourned at 9:30 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

Village President
ATTEST: ___________________________________
Village Clerk