Minutes for June 27, 2016 Meeting


Regular Meeting of the Board of Trustees

Stone House

June 27, 2016

7:00 P.M.


The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, June 27, 2016 by President Davis.  Members present were John Duerr, Ruth Foley, Karen Kelly, Ken Plath, Chris Schultz and Carrie Stier.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Darin Oberhart and Joe Lee.

 Foley moved that the Minutes of the May 31, 2016 Regular Meeting, both Open and Closed Sessions be approved as read.  All voted aye.

 Schultz moved, J. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file.

 The June bills were reviewed.  Stier moved, Kelly seconded that the June bills with the following additions: 1) NWI Criminal Justice Law Enforcement Training – $316.89 and 2) Schultz Appliance for new refrigerator – $599.00, be approved for payment.  On roll call vote, all voted aye. 


A) Ambulance Board – No Report

B) S.M. Chamber – No Report

C) Mediacom Letter – Launching 10 Premium International Channels – Customers will need a Mediacom digital converter to view these channels and will need to contact Mediacom customer service to add the channels to their service.

D) Invitation to Consider Joining IL Municipal Treasurer’s Association – an invitation was received but the detailed brochure was not enclosed. – will try to get a copy of the brochure to determine what is involved..

E) National Association of State Agencies for Surplus Property (NASASP) – an invitation to join NASASP was received.  This membership would help support NASASP to protect, promote and enhance the Federal Surplus Property Program.  The Board expressed no interest at this time.

F) Other –   Clerk Townsend reported that Ralph “Bud” Schoenhard a Trustee of the Village for 35 years passed away June 18th.  In lieu of flowers, the Village will purchase a US Flag to fly in his honor

in conjunction with the present flag program.  “Thank you Bud for your service.”


A) Monthly Report – No Report

B) Operation/Maintenance/Streets Committee Report – Duerr reported only one bid was received for the street repair project and that bid was under the amount the Board had allocated, therefore, Brian Nott from Fehr-Graham came up last week and determined additional spots on the truck route for repairs to be included in the project.  It was agreed that the area around pump house #2 would also be coated at this time.

C)  Sewer & Water Operations Committee Report – Duerr was asked if he was still having the problem with the wet wipes being flushed through the wastewater system.  He replied that the problem will be there forever and having Sproule’s clean the lift station every 3 months seems to keep up to the problem.  There appears to be no other solution to the backup problem.


Minutes – Regular Meeting, June 27, 2016 – Page 2

POLICE REPORT – Officer Oberhart reported he is continuing to check on ordinance violators regarding upkeep of lawns and also abandoned vehicles.


A) Awarding of Bid for Street Repairs – One bid was received: Civil Constructors, Freeport, IL, in the amount of $54,919.50.  The additional areas designated by Brian Nott will bring the total up to $66,000.  Foley moved, J. Duerr seconded to award the contract to Civil Constructors.  On roll call vote, all voted aye.  Brian will come back to the Board with the additional amount itemized.  The repair work will begin soon.

 B) Discussion and Action on Pehl Request Regarding Harboring of Chickens – Stier moved, Kelly seconded to allow Melisa Pehl’s request to raise 6 chickens, no roosters.  The floor was opened to discussion.  Pehl was asked if she would be taking extra precautions to avoid salmonella.  She replied that the kids don’t touch the chickens and she would require them to wash their hands if they did.  Davis shared with the Board a letter from Jodi Winslow, a neighboring property owner, who expressed concerns with the chickens, dogs, garbage and the appearance of the Staver/Pehl property in general.  Davis expressed the concern of “what about the next person who wants to have chickens or any other animal?  How would those requests be handled?”  Davis then called for a roll call vote on the motion to allow the request.  Plath, aye; Foley, aye; Schultz, nay; Stier, aye; Kelly, aye; J. Duerr, nay.  Motion carried.  Davis immediately stated he is vetoing the action of the Board and will present a written veto to the Clerk.  He further stated that the chickens must go and instructed Officer Oberhart to issue a citation if the chickens are on the property the next time he is on duty in town. 

 C) Annexation of Glasgow Property has been completed – Clerk Townsend reported the plat map and the Annexation Ordinance have been recorded.  She will check with Jo Daviess County Building and Zoning regarding an address for the property.

 D) Other – Code Red – Clerk Townsend reported she has been in contact with Chuck Pedersen regarding the timeline for Village residents to sign up for the countywide system.  His reply was that “once he gets the system up and running, he will come and explain the operation and sign up procedures, possibly within the next month.”  After further discussion, Board Members decided they would like to have Chuck come to the July Board Meeting to discuss the system available specifically for the Village.  Clerk Townsend will contact him to see if he is available.


A) Finance – 1) Tentative Appropriation Ordinance – Ruth Foley presented a tentative ordinance in the amount of $1,319,000.  Kelly moved, J. Duerr seconded to pass and approve the Appropriation Ordinance for the fiscal year beginning May 1, 2015 and ending April 30, 2017 in the amount of $1,319,000.  On roll call vote, all voted aye.  Motion carried.  The ordinance will be filed with the County Clerk and posted as required.

 B) Park & Special Projects – 1) Update on Park Project – Karen Kelly stated things are getting lined up to be shipped and delivered.  She will plan to have July 23rd and 24th as work days to install the equipment and the mulch should be delivered on July 25th.  She will keep the Board informed by email and will also put an ad in the Weekly Visitor asking for help.  The Board expressed appreciation to Karen for all the work she has put into organizing this project.

 Minutes – Regular Meeting, June 27, 2016 – Page 3

 C)  Public Events & Safety – Chris Schultz expressed appreciation on behalf of the SMRA for allowing Washington Street to be closed for the 5K Run/Walk.

 D)  Trees & Sidewalks – It was stated that the cement and the pump at the corner of Provost Ave and Franklin Street will be replaced (not repaired).  The old cement has been completely removed and the area is being prepared for new cement to be poured.

 E)  Stone House Committee Pro Tem – No Report


A) Action on Prevailing Wage Ordinance – Schultz moved, Plath seconded to comply with the Prevailing Wage Rate in Jo Daviess County on all projects which require compliance and to adopt, with regrets, the Prevailing Wage Rate Ordinance.  On roll call vote, all voted aye.  Appropriate notice of the ordinance will be posted.

B)  At this time, Karen Kelly submitted her resignation as Village Trustee effective June 30, 2016 as she will be moving outside of the Village.  She stated she will continue to follow up with the park project until it is finished.  Karen was thanked for her dedication and service to the Board.


A) Ordinance Violations – A question was asked as to who is responsible for garbage that is set out on the wrong day and then left out for days.  Of course it would be the person who set it out.  Stier will put a notice in the Weekly Visitor reminding residents of the correct garbage pickup day and their responsibility for taking care of the garbage.

B) Website – Nothing

C) Brainstorming – Clerk Townsend mentioned that Bill and Claire Bersbach, residents of The Galena Territory, have requested that members of their EMT Committee attend the August 29, 2016 Regular Board Meeting to present information regarding an EMT Scholarship they have to offer.  This will be placed on the August Agenda.



Plath moved, Schultz seconded that the meeting be adjourned at 8:38 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                       ________________________                                                                                                    Village President

 ATTEST: _________________________________

                                    Village Clerk