VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
June 26, 2017
The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, June 26, 2017 by President Davis. Members present were Lindsey Duerr, Shannon Duerr and Art Morby. Members John Duerr and Thomas Townsend were absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Brenda Jakel.
Morby moved, L. Duerr seconded that the Minutes of the May 30, 2017 Regular Meeting, both Open and Closed Sessions be approved as read. All voted aye.
Duerr moved, Driscoll seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.
The June Bills were reviewed. Morby moved, Driscoll seconded that the June bills be approved for payment. On roll call vote, all voted aye.
A) Ambulance Board – No Report
B) M. Chamber – No Report
C) Other – Nothing
A) Monthly Report – Ron Duerr and President Davis informed the Board that the Village had an EPA water inspection last week. The results of that inspection were as follows: 1) the Village needs to send out a Cross Connection Survey to the residents and the EPA will need some sort of proof that they were sent. 2) Two generators were installed last year and the EPA is now requesting a permit for the generators even though they are already in place. Davis will contact Fehr Graham regarding the permit. The permit will be put on file for future inspections. 3) The second well needs to be active, not just there as a back-up, and an injection pump needs to be installed and used at that well site. 4) The water meter in the Lift Station needs to be put in operation. Winter Plumbing will install it.
B) Operation/Maintenance/Streets Committee Report – 1) Update from Fehr Graham on Street Project Bids, etc. – A Street Committee Meeting with Brian Nott of Fehr Graham is scheduled for Wednesday, June 28, 2017 at 7:00 p.m. at the Stone House. If the possibility exists that the work can still be scheduled for this calendar year, the Board may need to hold a Special Meeting to work out the details.
C) Sewer & Water Operations Committee Report – No Report
Lindsey Duerr stated they are finished with their swimming pool project. She will contact Joe Lee in regard to paperwork requirements.
POLICE REPORT – Officer Oberhart was unable to attend the meeting.
A) Appointment to Fill Board Vacancy – table to after discussion in Closed Session.
B) Possible Appointment of Committees, Ambulance Board Rep. – Davis stated he moved forward to appoint the remaining committees with the vacancies on the committees to be filled after the Board appointment (That position is listed as TBA or To Be Announced). The Committees are as follows: (First name on each is Committee Chair) Sewer/Water Committee – TBA/John Duerr/Art Morby; Finance – Art Morby, Lindsey Duerr, Tom Townsend; Public Events/Safety – Lindsey Duerr/Shannon Driscoll/TBA; Trees/Sidewalks – Thomas Townsend/Shannon Driscoll/TBA; Ordinance/Policy – John Duerr/Art Morby/TBA. (Committees appointed in April were: Operation/Maintenance/Streets – John Duerr/Thomas Townsend/Art Morby; Park & Special Projects – Shannon Driscoll/Lindsey Duerr/Art Morby.) Ambulance Board Representative – Shannon Driscoll. Duerr moved, Driscoll seconded to accept the appointments as presented. All voted aye.
C) Other – None
OTHER COMMITTEE REPORTS – A) Finance – 1) Tentative Appropriation Ordinance –Davis stated he will prepare the ordinance and if it is necessary to call a Special Meeting for making decisions on the street work, it can be approved at that time or it can be done at the July Regular Board Meeting.
B) Park & Special Projects – It was reported that Bridgette Stocks has been out of the office but she is in the process of getting estimates for the list of proposed items to be completed in the park. Davis will check with Bridgette to see if it would be possible to get started on the lighting project and get the lights ordered.
C) Public Events & Safety – it was reported that attendance for the SMRA Run was low but over all, the weekend was a success.
D) Trees & Sidewalks – No Report
E) Stone House Committee Pro Tem – Davis needs to check with Baranski on what the next steps for the project are.
F) Policy Committee Pro Tem – Nothing
A) Action on Prevailing Wage Ordinance -Davis explained Prevailing Wage requirements. Duerr moved, Driscoll seconded to comply with the Prevailing Wage Rate in Jo Daviess County on all projects which require compliance and to adopt, with regrets, the Prevailing Wage Rate Ordinance #2017-004. On roll call vote, all voted aye. Appropriate notice of the ordinance will be posted.
B) Discussion of Open Meetings Act Online Training – Clerk Townsend discussed the Open Meetings Act training and distributed an itemized list of instructions for completing the training online.
C) Other – IMLRMA Intergovernmental Cooperation Contract – Clerk Townsend explained that an updated Intergovernmental Cooperation Contract was included with the insurance renewal packet for 2018-19 and it needs to be acted on by the Board. Driscoll moved, Morby seconded to enter into the agreement with the IL Municipal League Risk Management Association. On roll call vote, all voted aye.
A) Ordinance Violations – 1) 4 Certified Letters sent/only 1 picked up – Clerk Townsend is keeping in touch with Officer Oberhart on the status of the letters.
B) Website – Nothing
C) Brainstorming – Nothing
Morby moved, L. Duerr seconded to enter into Closed Session at 8:00 p.m. as allowed by Open Meeting Law Section 2 ( C ) 1 to discuss personnel. On roll call vote, all voted aye.
Morby moved, Driscoll seconded to return to Open Session at 8:37 p.m. On roll call vote, all voted aye.
Davis stated that the Board has made a consensus on an appointment to fill the Board Vacancy and he will talk with that candidate to see if he is interested and willing to serve and if so, he will be appointed at the July Regular Board Meeting.
Duerr moved, Morby seconded that the meeting be adjourned at 8:42 p.m. All voted aye.
These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com