VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
June 25, 2018
The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, June 25, 2018 by President Davis. Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee, Darin Oberhart and Ron Staver.
Clerk Townsend asked that the Agenda be corrected as follows: Item X. C – change to: Adopt Ordinance #2018-002 an Ordinance for Keeping Chickens; Item X. G – add: Generator. L. Duerr moved, Driscoll seconded that the Agenda be corrected as stated. All voted aye.
L. Duerr moved, J. Duerr seconded that the Minutes of the May 29, 2018 Regular Meeting, both Open and Closed Sessions be approved as read. All voted aye.
L. Duerr moved, Driscoll seconded that the Treasurer’s Report be accepted as read and placed on file. All voted aye.
The June bills were reviewed. Davis stated that the meter recently received will be returned as the one that we had on hand was okay to use. Morby moved, Trebian seconded that the June bills, with the addition of one to J. Turpin for welding – $60 – (corporate), and one to Ron Duerr for postage – $3.75 (water), be approved for payment. On roll call vote, all voted aye.
A) Ambulance Board – Ruth Foley stated that the meeting is this week so report will be next month.
B) S.M. Chamber – No Report
C) Letter/Jo Daviess County Clerk & Recorder re: Change in fee Schedule – Clerk Townsend reported that effective August 1, 2018 there will be an increase in the recording fees. A standard document will now be $72.00 and all other fees have increased accordingly.
D) Other – Nothing
A) Monthly Report – 1) Update on Street Name Signs – Still waiting for signs. 2) Ron reported Gary Saam Construction has begun scarifying the specified streets today.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – It was agreed to place “discussion on Well House Repairs” on the July Agenda.
Joe Lee, Zoning Administrator presented the following: 1) Brian Bussan – fees and paperwork for privacy fence and swimming pool and a temporary building; 2) Bob Wachter – permit fee for a roof over a cement pad; and 3) Wyatt Anderson – temporary building. All proposals met the required specifications.
Officer Oberhart reported he spoke with Molitors regarding an unregistered vehicle in the back of their property. They will either get it registered or get it out of there. They were given a month to
Minutes – Regular Meeting, June 25, 2018 – Page 2
comply. Also, there was a hit and run accident on Saturday evening of the celebration. The assailant was captured. Multiple charges have been filed.
A) Accept bid for 2018 Street Maintenance Program – At the bid opening on Tuesday, July 12, 2018, three bids were received and opened. Those bids were from Louie’s Trenching Service, Inc., A.C. Pavement Striping Co.; and, Civil Constructors, Inc. Duerr moved, Morby seconded to accept the low bid of Louie’s Trenching Service, Inc., in the amount of $112,463.50. On roll call vote, all voted aye. Louie’s will be notified and construction dates determined.
B) Repeal Ordinance #2017-002 – An Ordinance for Keeping Chickens; and C) Adopt Ordinance #2018-002 – An Ordinance for Keeping Chickens – After a short discussion on the opinion received from Attorney Kurt regarding correct procedure in this matter, and hearing no objections or concerns from anyone present, J. Duerr moved, Morby seconded to repeal Ordinance #2017-002 – An Ordinance for Keeping Chickens and to adopt Ordinance #2018-002 – An Ordinance for Keeping Chickens. On roll call vote, L. Duerr, aye; Trebian, nay; Driscoll, aye; Morby, aye; J. Duerr, aye. Motion carried. Ordinance #2018-002 is now in effect.
D) Update on issue of water in the basements along North Avenue – Art Morby reported that he met with Carrie Stier to discuss the issue of the excess water being pumped onto the Village street. He informed her that the Village did inspect the main tube that runs between the Distler building and her building and drains under the street, and that Distler’s are pumping into that tube and are willing to allow Stier’s to use that tube as well. Kevin Stier has agreed to reroute the pump in his basement so as to utilize that main tube. It appears at this time that the problem of pumping of water onto North Avenue will soon be alleviated. The Board expressed their thanks to Art for handling this matter.
E) Report from Joint Review Board Meeting – Davis reported the meeting was held on Tuesday, June 6, 2018 at 1:00 p.m. at the Stone House. Superintendent Caron had previously notified Davis that he would be unable to attend. No one else showed up for the meeting. Davis explained that the Annual TIF meeting requirement had been met. He will prepare minutes.
F) Update on Wills Utility Bill – Art Morby stated he took the figures the Board approved to show exactly what is owed for the utilities and discussed them with Vernon. Vernon and family will discuss the matter and get back to the Board with their decision. Thanks to Art for handling this matter.
G) Other – Generator – After a short discussion, J. Duerr moved, L. Duerr seconded to purchase the Generac 16kw Generator for up to $3960 through the Generac Company and to have President Davis order same. On roll call vote, all voted aye. It was agreed to contact Tony Edwards Electric and/or Robbie Robinson for installation and upkeep.
OTHER COMMITTEE REPORTS
A) Finance – Preliminary Appropriation Ordinance for Review – the Appropriation Ordinance will be prepared for and acted on at the July Regular Board Meeting.
B) Park & Special Projects – Update on Park Project – Shannon Driscoll reported that the Committee met on June 13, 2018 to review the change order and to reassure that everyone involved, the Committee, the Village Board, the Contractor and the Engineers has a complete understanding of the changes being made to the project and what the finished project will be. In order to satisfy the grant, the work needs to be completed by September. She will confirm that the lights are ordered.
Minutes – Regular Meeting, June 25, 2016 – Page 3
C) Public Events & Safety – A comment was made that the 165th Celebration held by the Recreation Association went well.
D) Trees & Sidewalks – A question was asked about the status of the addition to the sidewalk at the Veteran’s Park. No new information was available.
E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – No Report
F) Stone House Committee Pro Tem – No Report
G) Subdivision/TIF Committee Pro Tem – Update – No Report
A) Action on Prevailing Wage Ordinance – Clerk Townsend presented the Prevailing Wage Ordinance with the rates as established by the State attached. Duerr moved, Morby seconded to comply with the Prevailing Wage Rate in Jo Daviess County on all projects which require compliance and to adopt, with regrets, the Prevailing Wage Rate Ordinance, Ordinance #2018-003. On roll call vote, all voted aye. Appropriate notice of the ordinance will be posted.
B) Other – Nothing
A) Ordinance Violations – Clerk Townsend was asked to send letters to the following for ordinance violations: Matt and Roberta Ware and Barron Petraitis (Old School Saloon) for grass and weed violations; to Melisa Pehl – to apply for a permit for keeping chickens and to comply with the newly adopted ordinance regarding keeping chickens; to Ron Staver for weed violation at 106 Schuyler Ave.
B) Website – Nothing
C) Brainstorming – Nothing
J. Duerr moved, L. Duerr seconded that the meeting be adjourned at 8:00 p.m. All voted aye.
These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com