VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
July 31, 2017
The Regular Meeting of the President and Board of Trustees was called to order at 7:00 P.M. on Monday, July 31, 2017 by President Davis. Members present were Shannon Driscoll, Lindsey Duerr, Art Morby and Thomas Townsend. Member John Duerr was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee and Bernard Trebian.
Townsend moved, Driscoll seconded that the Minutes of the June 26, 2017 Regular Meeting, both Open and Closed Session be approved as read. All voted aye.
Townsend moved, L. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.
The July bills were reviewed. T. Townsend moved, Morby seconded that the July bills be approved for payment. On roll call vote, all voted aye.
A) Ambulance Board – No Report
B) S.M. Chamber – No Report
C) Mediacom Letter Regarding Franchise Fees – Clerk Townsend reported she had received correspondence from Kate Hotle, Senior Manager, Government Relations for Mediacom informing the Village they have the opportunity to impose a franchise fee on resident’s bills which would be collected by Mediacom and then paid to the Village. She explained that the Village did not collect a franchise fee when there was a local franchise and now this is a state franchise so the Village could do so. The Board needs to determine if they would like to impose a franchise fee.
D) Other – Rock River Energy Letter – Davis explained that Rock River Energy is the consulting company that handles the electrical aggregation for the Village. Their job is to shop for the best possible price for residential electricity. Now they are giving the Village the option to choose aggregation for the street lights at a discount rate, lower than ComEd; or, a second option would be to combine with another entity in the search. It was agreed to have Davis sign the documents and send them in to see what they come up with. A decision will be made at that time as to whether or not participate.
A) Monthly Report – Storm Damage – Duerr reported that many of the alleys were washed out during the severe storms on July 19th through the 25th and have since been repaired and regraded. There was no tree damage. Davis stated that thousands of gallons of water were pumped through the wastewater system and a fire truck was used to help keep up. He stated that the Board really needs to address the problem of floor drains going into the sewer. The number of gallons pumped through the system puts a strain on the infrastructure and wears things out much faster than normal usage.
B) Operation/Maintenance/Streets Committee Report – 1) Update on Street Project – Davis presented a handout of the proposal of what will be done on which streets. The intent is to use a level binder, reclaim, scarify, add gravel where necessary and then two layers of seal coat. The other option would be to blacktop, which, he stated, is cost prohibitive. Davis then asked for permission to bid out the project as the committee set down; however, if the bids come in too high, the work will be postponed for this year and will be re-bid next year with the County. The hope is that it can be done yet this year. T. Townsend moved, Morby seconded to bid the project as presented. All voted aye. A question was brought up about the 5-year plan Fehr Graham had done for the Board in a previous year. Davis explained that the Village does not have and will not have the money to complete the project as they presented it in that study.
C) Sewer & Water Operations Committee Report – Davis reported Ron Duerr, Dale Roberts and himself are working on the updating requirements set forth by the EPA.
Joe Lee reported: 1) the swimming pool project for Greg and Lindsey Duerr has been completed and the Environmental Bond should be refunded. 2) Keith and Brenda Jakel have applied for a permit for a new house at 411 Burrall Avenue. 3) He is working on an issue with an accessory building at Bader Cabinets being built without a permit. 4) He is also working on an issue of a commercial building being turned into a residential unit without being approved by the Zoning Board. 5) Jim Davis will work with Joe on a permit for a spec home he is proposing.
Davis reported that Darin Oberhart had reported to him on the status of several ongoing ordinance violations and stated that the homeowners are cooperating with him in getting the matters cleared up. He also stated that the property at 106 Schuyler Avenue has been sold and the new owner is aware of the requirements the Village has set forth to get the structure back into a safe environment. The water bill will be sent to the new owner, which is in accordance with Village policy.
A) Appointment to Fill Board Vacancy – President Davis stated he would like to appoint Bernard Trebian to fill the Trustee vacancy. T. Townsend moved, Lindsey Duerr seconded to accept the appointment. Davis then administered the Oath of Office to Trebian. (Welcome to the Board, Bernard!)
B) Possible Changes to Committees/Ambulance Board Rep. – The final committee appointments were tabled to the August Regular Board Meeting. A discussion was held in regard to the Ambulance Board Representative appointment. Shannon Driscoll stated she would agree to the appointment of Ruth Foley if Ruth is still willing to hold the position. Davis will email Foley to ask her and remind her of the stipulation that the representative needs to get a report to the Board each month, either in person or by some other means.
C) Update on Doors on Restrooms in Village Park – Davis stated that the understanding was that the Township would take care of ordering and installing the doors and the Village would share the cost.
D) Update on Generator for Stone House – Davis is working on getting a generator and will incorporate the placement of it with the planned construction improvements to the rear of the Stone House.
E) Other – Nothing
OTHER COMMITTEE REPORTS
A) Finance – Davis stated that the committee will need to work on preparing the Tax Levy Ordinance in the next few months. The ordinance needs to be filed before the last Tuesday in December.
B) Park & Special Projects – 1) Update on Park Project – Driscoll reported she has spoken with Bridgette Stocks and they scheduled a meeting for Monday, August 7, 2017 at 6:00 p.m. at the Stone House to continue working on the Park Project.
C) Public Events and Safety – No Report
D) Trees & Sidewalks – No Report
E) Policy Committee – No Report
F) Stone House Committee Pro Tem – Davis reported he has not heard back from Baranski regarding the cost estimates for removing the old structure and framing the replacement structure.
A) Action on Mediacom Franchise Fees – After a brief discussion, L. Duerr moved, Driscoll seconded to notify Mediacom that the Board does not intend to collect a franchise fee. All voted aye. The consensus was that the Board doesn’t feel that they want to increase the amount customers pay for cable service. Clerk Townsend will notify Mediacom of the decision.
B) Action on Appropriation Ordinance – The Appropriation Ordinance was reviewed. Duerr moved, Morby seconded to pass and approve the Appropriation Ordinance for the fiscal year beginning May 1, 2017 and ending April 30, 2018 in the amount of $1,335,500. On roll call vote, all voted aye. Motion carried. The ordinance will be filed with the County Clerk and posted as required.
C) Review Closed Session Minutes from past 6 months/Recordings for Prior 18 Months – Driscoll moved, Trebian seconded that the Closed Session Minutes from the past six months remain closed to the public and the appropriate recordings for the prior 18 months be destroyed. On roll call vote, all voted aye.
D) Other – None
A) Ordinance Violations – July Review of Delinquent Utility Bills/Any Disconnects – the list was reviewed; letters were sent to 4 accounts which were over 90 days delinquent. If the accounts aren’t brought current, a lien will be placed against the property.
B) Website – Nothing
C) Brainstorming – Discussion was held regarding a Village Facebook page. It was agreed that it would be useful to get things out to the public regarding events, emergencies as with the recent storm damage, etc. The consensus was to proceed by having President Davis check with Attorney Kurt. Duerr and Driscoll will work on putting a Facebook page together. Only one appointed person would be able to post to that page but it could be viewed by anyone interested.
CLOSED SESSION – None
ADJOURNMENT – T. Townsend moved, Driscoll seconded that the meeting be adjourned at 8:57 p.m. All voted aye.
These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com