Minutes for July 30, 2018 Meeting


Regular Meeting of the Board of Trustees

Stone House

July 30, 2018

7:00 P.M.


The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, July 30, 2018 by President Davis.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee, Sheila Ohms and Dr. William Caron.

L. Duerr moved, J. Duerr seconded that the Minutes of the June 25, 2018 Regular Meeting be approved as read. All voted aye.

Driscoll moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The July bills were reviewed.  L. Duerr moved, Morby seconded that the July bills, with the addition of one to Davis Lumber in the amount of $3960 for a generator and one to M.D. Solutions in the amount of $945.35 be approved for payment.  On roll call vote, all voted aye.


A) Ambulance Board – Ruth Foley reported that the EMR classes are completed with all 15 participants passing. They are now waiting for their certificates from the State.

B) S. M. Chamber – No Report

C) Letter from Congresswoman Cheri Bustos Congratulating the Village on 165th – Clerk Townsend read a letter from Bustos “recognizing the Village on its recent 165th” The letter concluded, “as we celebrate Illinois’ Bicentennial, remember that Scales Mound is and always will be: “At the Top of Illinois.”

D) Letter and Promotional Booklet from CN Railroad – Clerk Townsend reported she received this information from the CN Railroad and has shared the safety promotion information with the Scales Mound FFA which is interested in a presentation to the student body on railroad safety.

E) Elected Officials Open House August 22, 2018 in Galena – Board Members are invited to attend an Open House sponsored by Northern Illinois Preparedness and Response Coalition (NIPARC) on Wednesday, August 22, 2018 at Crossroads Community Church in Galena.

F) Other – At this time, President Davis asked Dr. Caron to discuss his proposal regarding traffic control on Main Street in front of the school. Caron stated that in an effort to provide a more safe drop off and pick up of students on Main Street, beginning in August of 2018, they will be asking parents to come down Germain Avenue to Main Street and proceed north on Main Street towards Provost Avenue. They will also be eliminating some parking spaces along the south end of the building nearest to Germain.  In addition to approval of the proposal, their request of the Village would be to provide signage to make Main Street one way from Germain Avenue to Provost Avenue Monday thru Friday, 7:30 a.m. to 8:15 a.m. and 2:30 p.m. to 3:15 p.m.  They are asking that the signage be posted at the corner of Provost Avenue and Main Street and at the corner of Germain Avenue and Main Street indicating the one-way traffic.  The consensus of the Board was to grant the request.  Ron Duerr will work with Dr. Caron on the signage.

Minutes – Regular Meeting, July 30, 2018 – Page 2


A) Monthly Report – Duerr reported that the sealcoating is primarily completed. The areas that were scarified have been primed and the crew will be back tomorrow to seal them provided it does not rain. Davis stated the contractors will wait 7 to 21 days and then come back and sweep up the excess rock, weigh it and credit the Village for the excess.  Removing the excess rock will eliminate what appears to be washboarding.

B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report




A) Discussion on Pump House /Well #2 – No new information to discuss.

B) Doors on Restrooms at Town Hall – Have they been Ordered – Clerk Townsend reported it has been two years since discussion was held on the replacement of the doors. At that time, it was agreed that SM Township would order the doors.

C) Update on Wills Utility Bill – Will have to check with Treasurer Stadel on status.

D) Other – None


A) Finance – Review of Appropriation Ordinance – A discussion was held. Action will be taken under “New Business” on the Agenda.

B) Park & Special Projects – Update on Park Project – Driscoll reported the contractor should be starting work on Friday, August 3rd. They will be putting up erosion control material on the inside of the sidewalks since that is where the trenching for the wiring for the lights will be located. The one post that was in the middle of the park just west of the bandstand will be removed and a smaller fixture will be provided for the power box.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Policy Committee – Consideration of an Ordinance Pertaining to Solicitation – Davis stated he has finalized the ordinance, the committee should look it over and then have Attorney Kurt review it.

F) Stone House Committee Pro Tem – Need to contract with someone to install the generator.

G) Subdivision/TIF Committee Pro Tem – Update – Nothing to report.


A) Action on Appropriation Ordinance – Ordinance #2018-004 – President Davis asked for a motion on the Ordinance. Duerr moved, Morby seconded to pass and approve the Appropriation Ordinance (Ordinance #2018-004) for the Fiscal Year beginning May 1, 2018 and ending April 30, 2019 in the amount of $1,204,000.00. On roll call vote, all voted aye.  Motion carried.  This ordinance will be filed with the County Clerk and posted as required.


B) Sheila Ohms/Pat’s Country House Grocery – Closing portion of Main StreetSheila discussed with the Board their annual request to close the portion of Main Street from South Avenue to Brayman Avenue for their Customer Appreciation event. She asked if the Board grants the request, would it be possible to consider this as approval for future years until such time either they or the Board would

Minutes – Regular Meeting, July 30, 2018 – Page 3

notify the other party of a reason/desire to cease.  After a short discussion, J. Duerr moved, Trebian seconded to approve the request for this year, the Saturday of Labor Day Weekend, and future years.  All voted aye.

C) Proposal from Dr. Caron/Scales Mound School – Previously approved under Public Hearings on Agenda.

D) Review Closed Session Minutes from Past 6 Months & Recordings from 18 months ago – J. Duerr moved, L. Duerr seconded that the Closed Session Minutes from the past 6 months remain closed to the public and the appropriate recordings for the prior 18 months be destroyed. On roll call vote, all voted aye.

E) Other – None


A) Ordinance Violations – Will continue to send letters asking for cooperation in keeping properties in compliance with the ordinances.

B) Website – Nothing

C) Brainstorming – 1) After discussion, it was agreed that Ron Duerr be authorized to contact Grunner from Galena to paint the lines on the streets once the excess gravel has been swept up and removed. 2) J. Duerr stated he would like the Board needs to consider granting a bonus to Ron Duerr for the excess hours he put in during the street project. Discussion was tabled to Closed Session.


Trebian moved, L. Duerr seconded to enter into Closed Session at 7:55 p.m. to discuss personnel and also possible litigation as allowed by Open Meeting Law, Sec 2(C)1 and Sec 2(C)11.  On roll call vote, all voted aye.

Trebian moved, J. Duerr seconded to return to Open Session at 8:25 p.m.  On roll call vote, all voted aye.

J. Duerr moved, Morby seconded to pay $3,000 to Ron Duerr immediately for the extra hours and labor he put in on the street project and to look at his salary status again at the end of the year. On roll call vote, all voted aye.


L. Duerr moved, Trebian seconded that the Meeting be adjourned at 8:32 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com


Village President

ATTEST: ________________________________

Village Clerk