VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
July 29, 2019
The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, July 29, 2019 by President Davis. Members present were Nicole Busch, John Duerr, Lindsey Duerr, Ruth Foley, and Bernard Trebian. Member Shannon Driscoll was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Bridgette Stocks and Joe Lee.
L. Duerr moved, J. Duerr seconded that the Minutes of the June 24, 2019 Regular Meeting be approved as read. All voted aye.
Foley moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.
The July bills were reviewed. Trebian moved, L. Duerr seconded that the July bills be approved for payment. On roll call vote, all voted aye.
A) Ambulance Board – Ruth Foley reported the Board has worked out a tentative agreement with the County for three months so they can work out a permanent budget.
B) S.M. Chamber – No Report
C) Other – Mediacom Letter – Clerk Townsend received a letter from Mediacom in which they stated they and their affiliates are an equal opportunity employer and they would ask the Village’s assistance in furthering these principles as well.
A) Monthly Report – 1) Open Bids on Excess Equipment – Bids were received as follows: Dorrance Bussan bid $150 for the Rhino 7 ft. 3 point hitch blade; Chuck Davis bid $975 for the IH 2424 utility tractor with side mount sickle mower, the Woods 5 foot 3 point hitch rotary mower and 5 foot loader bucket. J. Duerr moved, Foley seconded to accept both bids. On roll call vote, all voted aye.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – Davis stated that the EPA is requiring an increase in the chlorine level in the water system. They have a specific date as to when it is to start. A notice will be put on Facebook and the Weekly Visitor to inform residents of the change.
Joe Lee presented: 1) the paperwork from Brian Busch to receive his performance bond back as the construction and clean up on his garage has been complete. Treasurer Stadel will take care of that.; 2) the paperwork and fees from Smart Energy Solutions for a permit to install solar panels on the Scott Ohms residence.; and, 3) paperwork and fee for performance bond from Joe & Arlene Alt, Ultimate Homes, LLC for rehabilitation of the home at 105 Schuyler Avenue.
A) July review of Delinquent Utility Bills/Any Disconnects – Treasurer Stadel stated there are 4 accounts on the list which received notice that they would be disconnected if not paid in full. 2 paid and 2 will be disconnected.
Minutes – Regular Meeting, July 29, 2019 – Page 2
B) Other – Lindsey Duerr stated they have met with Mike Brown and he has agreed to the Village offer to deliver notices to those in violation of the Village’s ordinances. L. Duerr moved, J. Duerr seconded to hire Mike Brown as Ordinance Enforcer on an on call basis effective immediately. All voted aye. There are numerous violations of the Nuisance and Grass Control Ordinances at this time. Lindsey will get the list to Mike to have him get started.
A) Action on Appropriation Ordinance – President Davis asked for a motion on the ordinance. Foley moved, J. Duerr seconded to pass and approve the Appropriation Ordinance (Ordinance #2019-001) for the Fiscal Year beginning May 1, 2019 and ending April 30, 2020. in the amount of $904,000.00. On roll call vote, Foley, aye; Busch, aye; J. Duerr, aye; L. Duerr, aye; Trebian, nay. Motion carried. This ordinance will be filed with the County Clerk and posted as required.
B) Review Closed Session Minutes from the past 6 Months/Recordings for Prior 18 Months – there were no Closed Session Minutes during the past 6 months. L. Duerr moved, J. Duerr seconded to destroy the appropriate recordings for the period prior to 18 months ago. On roll call vote, all voted aye.
C) Emergency Operation Plan Update – Foley presented the information which needs to be updated. It was agreed that it is up to Fire Chief Carl Winter to decide if he wants to conduct a disaster drill.
D) Other – President Davis told the Board that the group that works on the Christmas lights would like to finish updating the 6 or 7 strings of lights this year. The approximate cost would be $1500. Next year sockets and wires will need to be replaced. J. Duerr moved, L. Duerr seconded to spend up to $1500 for refurbishing the strings of Christmas lights. On roll call vote, all voted aye. In further discussion it was suggested that in an effort to lighten the workload a little, perhaps someone could make something with wheels to move the decorations around.
OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – 1) Information on Repairs/Painting of Bandstand – President Davis will talk with Tom Jeffrey regarding the painting and staining in the park. He has also contacted someone who has expressed an interest in redoing the small log cabin. 2) Lindsey Duerr stated the committee feels there needs to be 3 or 4 benches put near the playground equipment. She will bring information to the August Board Meeting. 3) Ron Duerr stated he would like to have some mulch delivered to freshen up the areas around the playground equipment.
C) Public Events & Safety – Appreciation was expressed to Ron Duerr and Jeremy Soppe for the work they did to clean up after the damage done by the recent high winds. Clerk Townsend also expressed thanks to anyone who picked up the flags after the storm. There were 47 out of the 70 blown down, poles broken off, etc.
D) Trees & Sidewalks – No Report
E) Ordinance/Policy – Report from 7/11/19 Meeting – At the meeting, the committee put together regulations for solar panels and also prepared an amendment to the Nuisance Ordinance. These will be given to Attorney Terry Kurt for an opinion and to prepare the final documents. Also discussed was the use of an Administrative Law Judge. They will present information on all of this at the August Board Meeting for Board consideration and possible action.
Discussion was held on changing the current rules regarding installation of water and sewer to an individual’s property. Due to the increase in costs, it was proposed that the complete installation cost of water and sewer connections be the responsibility of the property owner. Busch moved, Trebian seconded that the current policy be amended to make the complete installation costs the responsibility of the property owner. On roll call vote, all voted aye.
Minutes – Regular Meeting, July 29, 2019 – Page 3
F) Stone House Committee Pro Tem – Update on Remodeling Project – Bridgette Stocks of Fehr-Graham stated the specs are done and they are waiting for Jim Baranski to finish up separating all the pieces out for bidding. She expects to receive them by the end of next week. She will bring the bid book to the August meeting. Her questions are: does the Village want the bids out for 2 weeks?
Where should the bids be advertised? When and where should the bids be opened? These questions should be answered at the August Board Meeting.
G) TIF/Subdivision Committee Pro Tem – After a brief discussion, L. Duerr moved, Foley seconded to pay $613.50 to Fehr-Graham for engineering fees accrued to date on Dan Davis’s proposed TIF project. On roll call vote, all voted aye. Bridgett Stocks discussed with the Board Davis’s proposal and stated they have changed and moved things on the plans and the latest estimate is $500,000 resulting in 8 properties. President Davis assured Bridgett that no matter what comes about, the Village intends to do what is financially responsible for the Village. Discussion was held on the proposal to develop on the west side of the Village instead of the east side. Everyone involved agreed that the ideal situation would be to get several entities to form a group to develop the property – land owner, plumbers to be responsible for the water/sewer, heavy equipment owner/operator to do roads and infrastructure, and, last but not least, investors. It would be a matter of these people stepping up to start the process.
NEW BUSINESS – None
CLOSED SESSION – None
L. Duerr moved, Foley seconded that the meeting be adjourned at 8:40 p.m. All voted aye.
These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com