Minutes for July 25, 2016 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

July 25, 2016

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, July 25, 2016 by President Davis.  Members present were John Duerr, Ruth Foley, Ken Plath, Chris Schultz and Carrie Stier.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee, Chuck Pedersen, Lee Van Raalte, Dave Hoftender, Mary Ann Hoftender, Ron Staver, Melisa Pehl, Julie Van Raalte, Lyndsay Plath, Reis Van Lent, Lisa Edwards and Dan Burke, Galena Gazette Reporter. 

 

Duerr moved, Plath seconded that the Minutes of the June 27, 2016 Regular Meeting be approved as read.  All voted aye.

It was agreed to skip ahead on the Agenda and come back to the Treasurer’s Report and Bills once Treasurer Stadel arrives.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – No Report

B) S.M. Chamber – No Report

C) Chuck Pedersen – Code Red – Mr. Pedersen explained the Code Red telephone warning system stating the County has already implemented (and used) their system and now it is being offered to the municipalities within the County and other entities such as The Galena Territory and Apple Canyon Lake.  The system would allow the residents to be informed of threatening weather, water main breaks, etc.  There is no limit to the number which could participate or to the broadcast minutes.  Since it is late in the year, they have revised the 1st year annual fee down to $214 and the following years would be at $248.66.  Reports are generated by the system.  A municipality could drop out of the system at any time.  It is up to the individuals to keep their information up-to-date.  A registration form can be found on the county website. All he would need from the Village would be a signed Intergovernmental Agreement, the fee, and the name of the person who would be putting out information.  He will train someone to use the system and help market it.  The Board thanked Chuck for the presentation.

D) Lyndsay Plath – Concerns – Lyndsay addressed the Board and expressed her disgust of the way things have been handled in the recent past.  She talked about the ordinance violations.  Davis responded that the Board does not go around looking for violations, however, when something is brought to the attention of the Board, the Board must act on it.  That is how the Board operates.   

Ruth Foley stated it appears that handling these matters is on a pick and choose basis.  She stated Jim Davis’s rental property on Clark Avenue needs attention.  Carrie Stier agreed with Foley and noted that three of Schultz Appliance/Marvin Schultz’s vehicles are clearly inoperable (with flat tires) and have not been cited.  

Stier proceeded to read a document she had prepared regarding her feelings on the inconsistencies

of the President and Board and proposed several suggestions “for the overall betterment and transparency for our citizens”.  She summed up her statement by adding “let’s hope we can move

Minutes – Regular Meeting, July 25, 2016 – Page 2 

forward as a board – not always in agreement – but at least with some level of respect for each other and fairness for all citizens we have been elected to represent.” 

Melisa Pehl then read a statement she had prepared regarding what she considers to be Board procedure and asked the Board to override the veto regarding the motion from the June 27, 2016 Board Meeting which would have allowed her to harbor chickens. 

Reis Van Lent asked procedure regarding ordinances.  Davis explained the procedure. 

E) Scales Mound School “Meet and Greet” – an Invitation was received from the school district explaining that they plan to have a “Meet and Greet” at Open House on August 22nd and asked if the Village would be interested in having a table.  As the Chamber/Village brochure has not been updated yet, no interest was expressed at this time. 

F) Other – None 

Treasurer’s Report – Steve Stadel reported the following:  Two tax payments have been received to date; confirmed that the amount specified for ESDA goes into the Civil Defense Account; in regard to the delinquent utility bills, all but two have been paid, one of those was shut off and the second one will be shut off once the valve has been located and dug up.  Schultz moved, Stier seconded to accept the Treasurer’s Report and to place it on file.  All voted aye. 

The July bills were reviewed.  J. Duerr moved, Schultz seconded that the July bills be approved for payment.  On roll call vote, all voted aye.   

PUBLIC WORKS

A) Monthly Report – Ron Duerr reported that the generators held up good during the 24 hours the area was without power.  During future outages, he will run the one for the water tower manually on an as needed basis.  Foley suggested the Board look into purchasing a similar but smaller generator for the Stone House.  That would allow a Command Center to be set up there in the event of a disaster.  Davis will check with Bridgette Stocks of Fehr-Graham to see if the funds already received for the Stone House could be used for that purchase.

B)  Operation/Maintenance/Streets Committee Report – Ron stated he would like to set up a meeting with the Street Committee to go over some things.  It was agreed to hold a meeting on Monday, August 1, 2016 at 5:00 p.m. at the Stone House.  Clerk Townsend will post the meeting.

C)  Sewer & Water Operations Committee Report – No Report 

ZONING REPORT – Joe Lee presented a Building Permit and fee from John Sincox for a single car garage at his residence on Franklin Street. 

POLICE REPORT – None 

OLD BUSINESS

A) Consideration of Veto of Motion Allowing Pehl to Harbor Chickens – Stier moved, Foley

seconded to reconsider the vote on the vetoed motion allowing Melissa Pehl to harbor chickens.   J. Duerr, nay, Plath, aye; Foley, aye, Schultz, nay, Stier, aye.  Motion carried.

Minutes – Regular Meeting, July 25, 2016 – Page 3 

Stier moved, Foley seconded to override the veto and to allow Melissa to have chickens as outlined at the June Regular Board Meeting.  Plath, aye; Foley, aye; Schultz, nay; Stier, aye; J. Duerr, nay.  Motion failed as a 2/3 vote is required.  (There were 3 out of 5 ayes, however 3.5 or more would be needed to meet the majority of the quorum requirement.  At the time of this July meeting, one Trustee had resigned effective June 30th as she was moving out of town, therefore leaving a vacancy and a 5 member board.) 

B) Accept Karen Kelly’s Resignation – Plath moved, Stier seconded to accept, with regrets, the resignation of Karen Kelly as Trustee which was effective June 30, 2016.  All voted aye. 

C) Membership in IL Municipal Treasurer’s Association – It was agreed to not join the Association at this time. 

D) Surveillance Cameras at Park – Clerk Townsend suggested that the Board reconsider placing surveillance cameras at the park since the new playground equipment would be installed soon.  A discussion would need to be held with the Township regarding placing the equipment in the Town Hall.  Schultz moved, J. Duerr seconded to table further discussion to the August Regular Board Meeting.  There were 4 aye votes and 1 nay.  Further discussion will be held at the August meeting. 

E) Insurance Coverage from Company Owning Equipment Housed at Stone House – in light of the fact that the power was out for 24 hours and a generator was needed to protect the equipment, Clerk Townsend asked once again about insurance coverage naming the Village as “Additional Insured” from the owners of this equipment.  Davis presented email address for the two companies for her to contact. 

F) Other – Discussion was held on the address numbering of the recently annexed Glasgow/Van Raalte property.  As Julie Van Raalte was in attendance at the meeting, she was asked her opinion.  She stated that in order to keep consistency in the numbering system, she would like to have a County number for that property, making it easier for emergency personnel if need be.  The sign will be the expense of the Van Raaltes. 

OTHER COMMITTEE REPORTS

A) Finance – No Report

B) Park & Special Projects – 1) Update on Park Project – The playground equipment has been delivered and installation is planned for the weekend of July 30th & 31st.  The mulch will be delivered and spread on Monday, August 1st.

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Stone House Committee Pro Tem – No Report

 NEW BUSINESS

A) Review Closed Session Minutes from Past 6 Months – Stier moved, Foley seconded that the

Closed Session Minutes from both the March 28, 2016 and the May 31, 2016 meetings be opened to the Public.  On roll call vote, all voted aye. 

B) Other – None

Minutes – Regular Meeting, July 25, 2016 – Page 4 

MONTHLY REVIEWS

A) Ordinance Violations – July Review of Delinquent Utility Bills/Any Disconnects – discussed previously during the Treasurer’s Report.  It was mentioned that locating and digging up the shutoff will be done by Winter Plumbing.  Ron Duerr was thanked for going above and beyond his normal duties in getting people to pay their bill before they are shut off.    The question was asked from the audience as to why Ron does not receive a raise.  The reply was that the compensation for that position is based on licensing and once both licenses have been obtained, he will receive a substantial raise.  It was also stated that he has received performance bonuses in several instances such as extraordinary hours in snow removal and “babysitting” the auxiliary pump for the wastewater system (before the generators and new auxiliary pump were installed) in the event there was a power outage. 

B) Website – Nothing

C) Brainstorming – Nothing 

CLOSED SESSION – None 

ADJOURNMENT – Plath moved, Schultz seconded that the meeting be adjourned at 8:34 p.m.  All voted aye. 

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

 

                                                                                    ____________________________________

 Village President

 

Attest:  ___________________________________

                                Village Clerk