Minutes for January 30, 2017 Meeting


Regular Meeting of the Board of Trustees

Stone House

January 30, 2017

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, January 30, 2017 by President Davis.  Members present were Ruth Foley and Chris Schultz.  Members John Duerr and Ken Plath were absent. 


President Davis declared that due to the fact that a quorum was not present, the meeting will be recessed to Wednesday, February 1, 2017 at 6:00 p.m. at the Stone House. 

Wednesday, February 1, 2017

Recessed Meeting of the Scales Mound Village President and Board of Trustees

President Davis called the recessed meeting to order at 6:00 p.m.  Members present were John Duerr, Ruth Foley and Chris Schultz.  Member Ken Plath was absent.  With President Davis and three Board Members present, a quorum was achieved.  Also present were Margaret Townsend, Village Clerk,  Ron Duerr, Joe Lee and Beth Baranski. 

 J. Duerr moved, Foley seconded that the Minutes of the December 26, 2017 Regular Meeting be approved as read.  All voted aye.

Due to the late arrival of Treasurer Stadel, Davis decided to proceed with a presentation from Beth Baranski of the League of Women Voters who updated the Board on the Jo Daviess County Water Resource Management Plan.  She presented and reviewed the Plan Report and spoke about actions they have planned which will occur from 2016 through 2020.  The Board also took a few minutes to complete the Jo Daviess Watershed Planning Survey.  More information about the plan can be found at www.sites.google.com/site/jodaviesscountywatershedplan/.   Baranski stated she hopes the Board will support the plan.  The consensus of the Board was to take time to look at the materials, check the information on the website and then make a decision.

Steve Stadel presented the Treasurer’s Report.  Schultz moved, J. Duerr seconded to accept the Treasurer’s Report and to place it on file.  All voted aye.

The December bills were reviewed.  Foley moved, J. Duerr seconded that the December bills, with the addition of one to Margaret Townsend for $56.99 for Xerox toner and one to USA Blue Book for $91.88 for a book and safety glasses be approved for payment.  On roll call vote, all voted aye.


A) Beth Baranski – Watershed Plan – See information above.

B) Ambulance Board – Foley reported the Fiscal Year for the Ambulance Board ends April 30th.

C) S.M. Chamber – Held meeting at Country House Grocery/Country House Floral by Deb.

D) Email from Aref Khatib/AREF Insurance Group, LLC – Mr. Khatib introduced himself as “an insurance broker located in Galena, IL who is determined to find my clients Accountable Responsible Ethical and Fair products and services to protect their assets (Wealth), while ensuring they have the

Minutes – Recessed Meeting, February 1, 2017 – Page 2

proper coverage to maintain their health.”  He asked that this information be shared with the Board.

E) Email from IML regarding required Travel Expense Ordinance – IL Statutes now require municipalities to pass an ordinance or resolution regulating the reimbursement for all travel, meal and lodging expenses for officers and employees.  A model ordinance was given to Board Members to review and any action was tabled to the February Regular Board Meeting.

F) Other – None


A) Monthly Report – Ron Duerr reported:  1) The motor in the Blower Building had to be replaced.  It was the original motor and has been there since 1987.  2) The snow plow for the truck had to be taken to Monroe Truck to be welded.  While he was without the plow, he had Mark Goodwin (Scales Mound Township) help plow some of the streets.  After discussion, Foley moved, J. Duerr seconded to pay Mark $30.00 for his time.  On roll call vote, all voted aye.

 B) Operation/Maintenance/Streets Committee Report – No Report

C) Sewer & Water Operations Committee Report – No Report


POLICE REPORT – A Sympathy Card will be sent to Darin Oberhart in the loss of family members in a tragic traffic accident.


A) Review/Action on lease Agreement with Wisconsin Independent Network, LLC – Clerk Townsend had previously emailed a copy of the final proposed Agreement to the Board.  After discussion, Foley moved, Schultz seconded to enter into the Agreement as presented.  All voted aye.

Further discussion was held on a generator for the Stone House and a new air conditioner for the room where the WIN equipment is.  Foley moved, J. Duerr seconded to purchase a generator (which, when installed, will increase the amount of the lease) and an air conditioner.  All voted aye.

B) Street Resurfacing/Engineering Agreement – Brian Nott of Fehr Graham prepared a document entitled Maintenance Engineering to be Performed by a Consulting Engineer and a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code for the Board to review, complete, sign and return to him.  The base fee for the maintenance engineering will be $1,250.00 plus the fee percentage as listed on the document.  It was agreed that the amount of Motor Fuel Tax funds on the Resolution for Maintenance should be $186,289.16.  Foley moved, Schultz seconded to enter into the Agreement with Fehr Graham and to complete the paperwork as needed.  All voted aye. 

C) Other – None


A) Finance – No Report

B) Park & Special Projects – 1) OLSAD Grant – Any new information from Fehr-Graham – Nothing new to report

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

Minutes – Recessed Meeting, February 1, 2017 – Page 3

E) Stone House Committee Pro Tem – Davis stated he will contact Jim Baranski to get a cost on starting the work on the Stone House.  He would like to see the back part torn off and framework for the new addition done.  The Village is allowed to use the funds already received.

F) Policy Committee Pro Tem – 1) Animal Control Ordinance – Update – The Committee has not yet met with Attorney Kurt.  It was agreed to schedule a meeting for Wednesday, February 8, 2017 at 6:00 p.m. at the Stone House.


A) Review Closed Session Minutes from Past 6 Months – there were no Closed Sessions during the past six months.

B) Other – Clerk Townsend presented a letter of resignation from Ken Plath, Village Trustee, effective immediately.  Foley moved, J. Duerr seconded to accept Ken’s resignation with regrets.  All voted aye. 


A) Ordinance Violations – None

B) Website – Nothing

C) Brainstorming – Discussion was held on the absence of the mile and a half sign to the west of the Village on Stagecoach Trail.  Davis stated he and Marvin Schultz will work on getting that sign put in place.


ADJOURNMENT – Foley moved, Schultz seconded that the meting be adjourned at 7:15 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com 



                       Village President


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                                      Village Clerk