Minutes for February 25, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
February 25, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, February 25, 2019 by President Davis. Members present were John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian. Member Shannon Driscoll was absent. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Ruth Foley, Joe Lee and Dan Davis.

L. Duerr moved, J. Duerr seconded that the Minutes of the January 28, 2019 Regular Meeting be approved as read. All voted aye.

The Treasurer’s Report was reviewed. Discussion was also held on the list of the delinquent utility bills. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The February bills were reviewed. Morby moved, J. Duerr seconded that the February bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Meeting coming up; nothing else to report.
B) S.M. Chamber – Meeting is scheduled for Wednesday, February 27th.
C) Other – None

PUBLIC WORKS
A) Monthly Report – R. Duerr reported that the Skid Loader is at K & L Bobcat getting worked on. He has a loaner from them.
B) Operation/Maintenance/Streets Committee Report – The Board expressed their appreciation of the great job Ron is doing keeping up with the snow removal.
C) Sewer & Water Operations Committee Report – Ron reported that much excess water was coming into the manholes when the snow was melting recently, in fact, water was coming right into the side of one of them that had been relined. It was agreed that Ron should contact Chad of PPI to discuss this issue with him. Davis stated the Board needs to get a program going to remedy this ongoing problem. An engineer needs to be hired to go around with Ron Duerr and inspect the manholes. Duerr reported that over 100,000 gallons more than normal were pumped the other day.

ZONING REPORT – None

POLICE REPORT
A) Update on Possible Police Coverage – Lindsey Duerr reported she has not heard anything back from the Stockton Police regarding an interest in policing for the Village. Mike Brown from Warren, IL has expressed an interest in adding Scales Mound to the list of communities in which he serves as part time police officer. The Board needs to decide to what extent they want someone to be an officer – only as an ordinance enforcement officer or other police duties as well. If it was for ordinance enforcement, they would like someone to be here a couple of times a month while the issues are going on. Lindsey Duerr agreed to contact Brown regarding extent of interest and to discuss pay.
B) Other – None
Minutes – Regular Meeting, February 25, 2019 – Page 2

OLD BUSINESS – Maintenance Building – Art Morby presented information on the estimate of costs he put together for either adding to the present Maintenance Building or building a separate structure to be used as a shop. Art gave an estimate of up to $60,000 for a separate 40’ x 32’ building. Davis stated he would expect that costs would actually be double that amount. A second option of putting a bay in the current building was discussed; however, there is no floor drain in the current building. Further discussion was held and the consensus was that it would be most feasible to keep and maintain the current structure. It was agreed that the contents of the current building needs to be gone over and some of the old, worn out items could be pitched. There is also an option of using larger outdoor storage containers if it determined to save some items. After all of that is done, there should be room in the building to fix up a bay for a shop.

Discussion was also held on the possibility of needing to replace the Bobcat in the near future as it has many hours on it and is beginning to need repairs. The Board was asked to keep in mind that this piece of machinery gets used daily for various jobs and is costly to replace.

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Discussion was held on getting the Bandstand painted to match the colors of the new playground equipment – dark green and tan. Due to past experience, it was suggested that the Board approve the type of paint used and also that the contractor should provide some sort of a warranty on the job done.
C) Public Events & Safety – Easter Party – The Easter Party is scheduled for Saturday, April 14, 2019 from 1:00 to 2:00 p.m. at the Town Hall.
D) Trees & Sidewalks – No Report
E) Ordinance/Policy Committee – No Report
F) Stone House Committee Pro Tem – Update – Davis will contact Bridgette Stocks of Fehr-Graham to schedule a meeting.
G) TIF/Subdivision Committee Pro Tem – Report from Meeting 02/19/19 – Lindsey Duerr reported from the meeting that Dan Davis had put together a drawing showing the first part of the
project he is pursuing. That would consist of approximately 5 acres with a potential of 7 lots for houses. Dan would like to talk to Fehr-Graham to see if the project is even doable. He would take a concept drawing to them and ask for costs of water and sewer. He asked if the Board would pay the preliminary engineering costs which he estimates to be $2-4,000. L. Duerr moved, J. Duerr seconded to allow Dan Davis to take the preliminary drawing to Fehr-Graham to see if what he is proposing is doable in that area and get an estimate on the project cost (infrastructure and engineering), and that the Village will pay for the cost for this estimate. All voted aye. It was stated that there are many options and negotiations available if and when he is ready to start on the project. The funds in the TIF are beginning to accumulate and can be used for this cost.

NEW BUSINESS
A) Resolution Regarding Municipal Aggregation – Davis presented a Resolution which states the current electric municipal aggregation program will expire in June 2019, the Village Board has determined it is desirable to continue the program as long as it can secure a competitive supply rate, and the Board authorizes the Village President to seek bids to negotiate and enter into a wholesale electricity supply contract for the Village, length of contract not to exceed three (3) years. L. Duerr moved, Morby seconded to authorize President Davis to execute the Resolution which will allow Rock
River Energy to receive the necessary information from ComEd so they can proceed with the process. There were 4 aye votes and 0 nay votes. Motion carried.

Minutes – Regular Meeting, February 25, 2019 – Page 3

B) Other – Snowplowing Assistance – Ron Duerr informed the Board that Dean Walls had done some plowing for him while he was out of town. J. Duerr moved, Morby seconded to pay $15.00 an hour to Walls for the time he put in. On roll call vote, all voted aye.

MONTHLY REVIEWS
A) Ordinance Violations – Nothing
B) Website – Nothing
C) Brainstorming – Nothing

CLOSED SESSION – None

ADJOURNMENT
J. Duerr moved, Trebian seconded that the meeting be adjourned at 8:50 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

____________________________________
Village President

Attest: ______________________________________
Village Clerk