Minutes for December 26, 2018 Meeting

Regular Meeting of the Board of Trustees
Stone House
December 26, 2018
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Wednesday, December 26, 2018 by President Davis. Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr and Joe Lee.

J. Duerr moved, L. Duerr seconded that the Minutes of the November 26, 2018 Regular Meeting, both Open and Closed Sessions be approved as read. All voted aye.

The Treasurer’s Report was reviewed. L. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye.

The December bills were reviewed. Morby moved, J. Duerr seconded that the December bills be approved for payment. On roll call vote, all voted aye.

A) Ambulance Board – No Meeting
B) S.M. Chamber – No Report
C) Mediacom Letter – Rate Adjustment – On or about January 1, 2019, Mediacom rates will be adjusted as follows: $2.48 increase for Local Broadcast Station Surcharge; $0.37 increase for Regional Sports Surcharge; $2.00 increase for Family TV, and, $2.00 increase for Prime TV.
D) Other – Girl Scout Cookie Sales – Girl Scout Cookie Sales will be held during the months of January-March 2019.
E) Other – Clerk Townsend presented a Certificate of Recognition from State Representative Brian W. Stewart in recognition of the 165th Anniversary of the Village of Scales Mound. It stated that “the 100th General Assembly House of Representatives joins in the commemoration of the effort, dedication and hard work that led to success and further expresses its best wishes for professional achievement.”

A) Monthly Report – Ron Duerr: 1) stated he would like permission to meet with Art Morby to talk about walling off one of the bays at the Public Works building and then putting heat in it to use it as a shop. There were no objections from the Board; 2) stated J&R Underground used 8,000 gallons of water while they were installing the conduit for the underground service for Sand Prairie. The Treasurer will bill them $56.00 for the water; 3) Reported the water meter recently installed is in full operation.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

Joe Lee presented an approved building permit application and fee from Kevin Stier for a deck.

A) Discuss and Act on Resignation of Officer Oberhart – President Davis stated he received an
Minutes – Regular Meeting, December 26, 2018 – Page 2

email from Darin Oberhart dated December 4, 2018 stating that he is resigning as Police Officer for
Scales Mound effective immediately. After a brief discussion, L. Duerr moved, Trebian seconded to accept Oberhart’s resignation. All voted aye.
B) Further Discussion on Options for Police Coverage of Village – options suggested are: go for a period and have no local police protection; county does drive through and can be contacted in case of emergency; Board could appoint an ordinance officer from amongst themselves but there isn’t much interest in that; the County will not do ordinance violation letter delivery; check with area Police Departments to see if there are any officers who might be interested in a few hours a week/month. The Public Safety Committee will continue to work on this.
C) Other – None

A) Discuss Treasurer’s Salary – Steve Stadel mentioned that the Auditors suggested the pay be set up as an hourly fee instead of a flat rate. Further discussion was tabled to Closed Session.

B) Contract with Montgomery Trucking – Discussion of Rates – The options the Board discussed were to keep the service weekly or change to bi-weekly for recycling; or, to raise the garbage rates by $3.00 a month to $12.00. J. Duerr moved, Driscoll seconded to accept the price increase from Montgomery Trucking and to raise the garbage rates by $3.00 a month to $12.00 a month effective with the February billing. All voted aye. The total bill for a single residence will now be $40.00. A note will be put on the next billing as follows: Due to an increase from Montgomery Trucking, the Village has voted to increase the garbage fee $3.00 per unit which will raise the total bill to $40.00 a month.

C) Update on generator Installation at Stone House – the generator is up and running. The hookup is temporary due to pending remodeling of the Stone House.

D) 2019 Consolidated Election – Update – Clerk Townsend reported there is 1 candidate for Village President, incumbent Jim Davis; there are 3 candidates for the three Trustee positions, incumbent Bernard Trebian, Ruth Foley and Nicole Busch.

E) Discuss Results of Meeting with Sand Prairie Reps – the representatives from Sand Prairie discussed the current construction they had done putting fiber optic to the US Cellular Tower for T-Mobile Cellular. Persons along this line can get Sand Prairie internet if they wish. They stated that if there was enough interest in Scales Mound, they would be willing to put in more fiber optic. There would be no contract and no hook up fees for their internet service if residents sign up between certain steps of the process. More information is available on their website, connectsp.com/iwantfiber. Lindsey Duerr will contact Jo Carroll and tell them there is an interest and ask how to proceed.

F) Other – None

A) Finance – No Report
B) Park & Special Projects – Shannon reported she has a bill that needs to be paid which she will turn in to Steve Stadel. After discussion, the consensus of the Board was to place the park benches that were there before construction back in the park.
C) Public Events & Safety – The Town Hall will be reserved for the Easter Party in April.
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D) Trees & Sidewalks – No Report
E) Ordinance & Policy Committee – No Report
F) Stone House Committee Pro Tem – It was agreed to schedule a Committee Meeting on Wednesday, January 16, 2019 at 6:30 p.m. at the Stone House to discuss how to proceed with the remodeling project.


A) Ordinance Violations – of the three letters sent out last month regarding violations, only one violation was corrected and that was removal of the car parked on Main Street. A concern was expressed about the orange fence at Pop-A-Tops tavern.
B) Website – Nothing
C) Brainstorming – Nothing

J. Duerr moved, Driscoll seconded to enter into Closed Session at 8:25 p.m. as allowed by Open Meeting Law, Sec. 2( c )1 to discuss Personnel (salaries). On roll call vote, all voted aye.

J. Duerr moved, Morby seconded to return to Open Session at 9:10 p.m. On roll call vote, all voted aye.

President Davis called for action resulting from the Closed Session. Trebian moved, J. Duerr seconded to increase Ron Duerr’s salary as discussed in Closed Session. All voted aye.

Morby moved, Trebian seconded to offer to Steve Stadel, Treasurer, the increase in pay as discussed in
Closed Session. All voted aye. Lindsey Duerr will talk with both Ron Duerr and Steve Stadel.

J. Duerr moved, Morby seconded that the meeting be adjourned at 9:20 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

Village President

ATTEST: ______________________________________
Village Clerk