Minutes for August 26, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
August 26, 2019
7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, August 26, 2019 by President Davis. Members present were Nicole Busch, Shannon Driscoll, John Duerr, Lindsey Duerr, Ruth Foley and Bernard Trebian. Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee, Bridgette Stocks and Andy Reeter of Fehr Graham.

L. Duerr moved, Foley seconded that the Minutes of the July 29, 2019 Regular Meeting be approved as read. All voted aye.

J. Duerr moved, Trebian seconded to accept the Treasurer’s Report as presented and to place it on file. All voted aye. After a brief discussion, it was agreed to remove the line item “Petty Cash” from the Treasurer’s Report as it is not being used.

The August bills were reviewed. Foley moved, L. Duerr seconded that the August bills be approved for payment. On roll call vote, all voted aye.

PUBLIC HEARINGS/CORRESPONDENCE
A) Ambulance Board – Ruth Foley reported that July was an especially busy month for ambulance calls and August also has had many calls.
B) S.M. Chamber – No Report
C) Flag Donation from Stuart & Mary Ohms – A special “Thank You” to Stuart and Mary Ohms for the $50.00 donation for a flag.
D) Other – Nothing

PUBLIC WORKS
A) Monthly Report – Ron Duerr reported: 1) the skidloader is here and has been put to use; 2) after moving out the recently sold excessive equipment, he feels there is still a need for a portable storage unit. J. Duerr moved, Foley seconded to purchase a 40’ shipping container as discussed at a previous meeting. All voted aye. There were no objections from the Board to paying for the unit upon delivery. John and Ron will take care of ordering it and getting it delivered; 3) he is working on spreading the mulch around the playground equipment. 4) Davis stated he was able to locate some pressure treated logs to use to rebuild the playground log home.
B) Operation/Maintenance/Streets Committee Report – No Report
C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – Joe Lee presented the paperwork and fee from Eagle Point Solar for a permit to install solar panels on the Leo Werner residence.

ORDINANCE VIOLATIONS
A) Two letters Sent Out – Clerk Townsend gave copies of the two ordinance violation letters she sent out. One letter was signed for and the property has been mowed. The other letter has not yet been signed for.

Minutes – Regular Meeting, August 26, 2019 – Page 2

B) Other – Discussion was held on other properties which are in violation. Additional letters will be sent out and Lindsey will keep in touch with Mike Brown.

OLD BUSINESS
A) Decisions on Bid Letting for Renovations at Stone House – A lengthy discussion was held with Bridgette Stocks and Andy Reeter regarding the bidding process for the Stone House renovations. The following was discussed: 1) Jim Baranski – want to get his opinion on building specs, he will set the time period the bids can be out, and where to pick up the bid specs (maybe from Jim in Galena), 2) Ron Duerr will be designated as the contact for onsite inspection of project. 3) Will a pre-bid meeting be necessary? 4) Agreed to place invitation to bid in The Flash, Galena Gazette, Journal Standard, Telegraph Herald and The Weekly Visitor. 5) Bids will be open at the Stone House; 6) be sure to put in the Right of Refusal clause (do not have to choose the lowest bid if uncomfortable with it); and, 7) project needs to be completed before the grant expires.

At this time, Shannon Driscoll reported on the Subdivision/TIF Committee meeting held on August 5th. They went over the numbers Bridgette Stocks had left with the Board last month. They talked about using Economic Development Funds to help with the project and they agreed to set up a meeting to talk with Ann and Terry Beebe regarding possible development of their property west of the Village. Dan Davis had previously stated he would be willing to look at the locations on either side of the Village for development. Bridgett was asked about the two successful TIF developments in Pearl City, IL. She stated she will be meeting with Pearl City in a couple of weeks and will talk with them about the developments at that time and relay information to the committee.

B) Further Discussion/Possible Action on Amendment to Nuisance Ordinance – tabled to September Regular Board Meeting
C) Further Discussion/Possible Action on Solar Panel Regulations – tabled to September Regular Board Meeting
D) Further Discussion/Possible Action on Administrative Law Ordinance – tabled to September Regular Board Meeting
E) Emergency Operation Plan Update – Ruth Foley stated the information has all been updated and will be sent to the printer for copies.
F) Other – None

OTHER COMMITTEE REPORTS
A) Finance – No Report
B) Park & Special Projects – Update/Benches – the Bandstand has been painted to match the colors of the playground equipment and looks good. Lindsey and Shannon reported they are still looking for benches for the park. Davis stated that sometime in the future, he would be interested in restructuring the building which was originally the Village Jail.
C) Public Events & Safety – It was agreed to set Halloween Trick or Treat for Thursday, October 31, 2019 from 5:30 p.m. to 7:30 p.m. The Fire Department will be asked to patrol the streets during the event.
D) Trees & Sidewalks – No Report
E) Ordinance/Policy – No Report
F) Stone House Committee Pro Tem – Nothing further.
G) TIF/Subdivision Committee Pro Tem – Information from 08/05/19 Meeting – Nothing further.

Minutes – Regular Meeting, August 26, 2019 – Page 3

NEW BUSINESS – Nothing

BRAINSTORMING – 1) A concern was expressed regarding the structure on North Avenue that was hit by moving equipment wondering if some sort of barricading should be put in place to keep anyone from getting too close to the temporary support system that was used. It was agreed that as the structure is not on Village property, the Village has no responsibility in that matter. The concerned person should speak with the property owner.
2) A concern was expressed that there was no building permit issued for the work being done on the retaining wall near the Davis building at 307 Franklin Street. Davis explained that a permit is not needed as it does not involve a structure and there will be no change to the footprint. It is considered the same as sidewalk work for which no permit is required.

CLOSED SESSION – None

ADJOURNMENT
Foley moved, J. Duerr seconded that the meeting be adjourned at 8:45 p.m. All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com
___________________________________
Village President

ATTEST: ________________________________
Village Clerk