Minutes for April 24, 2017 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

April 24, 2017

7:00 P.M.

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, April 24, 2017 by President Davis.  Members present were John Duerr,

Ruth Foley and Chris Schultz.  At this time there remains only three Trustees on the Board, so with President Davis and three Board Members present, a quorum is achieved.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee, Darin Oberhart, Shannon Driscoll, Lindsey Duerr, Art Morby, Thomas Townsend, Sheila Ohms and Ronald Staver.

 

J. Duerr moved, Foley seconded that the Minutes of the March 27, 2017 Regular Meeting be approved as read.  All voted aye.

Schultz moved, J. Duerr seconded to accept the Treasurer’s Report as presented and to place it on file.  All voted aye.

The April bills were reviewed.  Stadel stated that the ComEd bill for the Lagoon was for two months.  Foley moved, Schultz seconded that the April bills be approved for payment.  On roll call vote, all voted aye.  Stadel then informed the Board that as the Village has not used their postage permit for some time, the Post Office is proposing to close the account.  The consensus of the Board was that the permit is not needed so it is okay to close the account. 

OLD BUSINESS

A) Information from Jim Baranski on Proceeding with Stone House Remodel – Davis reported he has spoken with Baranski who is checking details with the IL Historic Preservation Agency and with Bridgette Stocks of Fehr Graham to see if it is possible to let out bids so work can start on tearing off the back part of the structure and framing up the new.

B) Action on Ordinance for Keeping Chickens – Board Members have had a month to review the new ordinance.  Foley moved to table action on the ordinance to the new Board.  The motion died for lack of a second.  Schultz moved, J. Duerr seconded to pass and approve Ordinance No. 2017-002, An Ordinance for Keeping Chickens.  J. Duerr, aye; Foley, nay; Schultz, aye; Davis, aye.  Motion carried.

C) Action on Ordinance to Amend Animal Control Ordinance – Schultz moved, J. Duerr seconded to pass and approve Ordinance No. 2017-003, An Amendment to the Animal Control Ordinance of the Village of Scales Mound and Chapter 3 Sections 4-3-1 thru 4-3-6 of the Village Code.  Foley, aye; Schultz, aye; Davis, aye; J. Duerr, aye.  Motion carried.

Schultz moved, J. Duerr seconded to allow everyone 60 (sixty) days to come into compliance with the two ordinances.  All voted aye.  Clerk Townsend will post the ordinances as required, send a letter and a copy of the ordinances to Melisa Pehl who is presently housing chickens and also put a notice in the Weekly Visitor regarding the fact that the ordinances were passed, where they are posted and/or that they can contact her for a copy.

Minutes – Regular Meeting, April 24, 2017 – Page 2

D) Report on Annual Easter Party – Chris Schultz reported that the Easter Party went well with about 53 children in attendance. 

E) OtherPark Project – A question was asked about the status of the Park project.  Davis stated that he will ask Bridgette Stocks to come to a meeting with the new Board to update them on the status.

CLOSED SESSION – None

THANK YOU TO OUTGOING TRUSTEES – President Davis expressed appreciation to Ruth Foley and Chris Schultz for the years they spent as Village Trustees and for the work they have done.

ADJOURNMENT – Foley moved, Schultz seconded that the meeting be adjourned at 7:15 p.m. so that the newly elected Trustees could be seated.  All voted aye.

Clerk Townsend read the following election results:  For three 4 year terms:  Lindsey Duerr 69 votes, John Duerr 54 votes, Shannon Driscoll 68 votes, Christopher D. Schultz 22 votes.  Lindsey Duerr, John Duerr and Shannon Driscoll were declared elected.  For two 2 year terms:  Bernard E. Trebian 42 votes, Art R. Morby 52 votes, Thomas W. Townsend 43 votes.  Art Morby and Thomas Townsend were declared elected.  The newly elected trustees were sworn in and seated.

President Davis called the meeting to order at 7:25 p.m.  Members present were Shannon Driscoll, John Duerr, Lindsey Duerr, Art Morby and Thomas Townsend.  Also present were Steve Stadel, Village Treasurer, Margaret Townsend, Village Clerk, Ron Duerr, Joe Lee, Darin Oberhart, Sheila Ohms and Ronald Staver.

SET MEETING DATES, TIME & PLACE, DESIGNATE DEPOSITORYMeeting Time: 7:00 p.m.; Meeting Location: The Stone House, 309 North Avenue, Scales Mound, IL; Meeting Dates: Tuesday, May 30, 2017 (due to Memorial Day Holiday); Monday, June 26, 2017; Monday, July 31, 2017; Monday, August 28, 2017; Monday, September 25, 2017; Monday, October 30, 2017; Monday, November 27, 2017; Tuesday, December 26, 2017; Monday, January 29, 2018; Monday, February 29, 2018; Monday, February 26, 2018; Monday, March 26, 2018; Monday, April 30, 2018; Tuesday, May 29, 2018 (due to Memorial Day Holiday).  Depository: Apple River State Bank, Scales Mound.

APPOINTMENT OF CLERK, TREASURER, ZONING ADMINISTRATOR, ATTORNEY, POLICE, OTHER BOARDS – Davis made the following appointments:  Margaret Townsend, Village Clerk; Steve Stadel, Village Treasurer; Joe Lee, Zoning Administrator, Terry Kurt, Attorney, Darin Oberhart, Police Officer.  An appointment to the Ambulance Board was not made at this time.

J. Duerr moved, Morby seconded to accept the appointments as listed.  All voted aye.  Davis stated he will appoint committees at the May Regular Board Meeting.

PUBLIC HEARINGS/CORRESPONDENCE

A) Ambulance Board – Ruth Foley stated she has been the representative from the Village to the Ambulance Board for the past several years.  She also reported calls have been up and they are busy preparing for the Appreciation Day to be held on Sunday, May 7th from 2 – 4 p.m.

Minutes – Regular Meeting, April 24, 2017 – Page 3

B) S.M. Chamber – Davis reported the next meeting of the Chamber will be Wednesday, April 26, 2017 at Steve Stadel’s office.

C) Date for Joint Board of Review Meeting (TIF) – Davis will schedule the meeting for Wednesday, May 17, 2017 at 1:00 p.m. at the Stone House.  He informed the Board that this is a required annual meeting with local taxing districts to review the annual TIF Report.  He invited all Board Members to attend, however attendance is not required.

D) Other – ComEd Letter – Clerk Townsend shared information with the Board from ComEd that they have filed with the ICC to update charges for delivery of electricity services.  They project that charges will increase by about $1.00 on the average monthly residential bill starting in January, 2018.

PUBLIC WORKS

A) Monthly Report – Ron Duerr reported: 1) he had to use the portable pump on April 15th during a bad storm because one of the pumps in the Lift Station had shut down.  Then the portable pump also went down.  He stated a dishcloth was pulled from the big pump and “wipes” are what caused the portable pump to shut down.  He then informed the Board that the portable pump is 30 years old and replacement parts for it are no longer manufactured.  He and President Davis have shopped for a new portable pump and found the cost would be $2915.95 after a $300.00 discount.  The pump would have an electric start.  Ron was asked to explain how they came up with this particular pump.  He stated that after research, this appeared to be the best pump for the money and would work well with the Village’s system. 

J. Duerr moved, Morby seconded to purchase the pump from Blue Book out of Chicago as presented.  On roll call vote, all voted aye.

B) Operation/Maintenance/Streets Committee Report – Ron stated he did not get the opportunity to get with Brian Nott of Fehr Graham to get an update on the street work.  The new Street Committee will need to meet soon to continue with the project.

C) Sewer & Water Operations Committee Report – No Report

ZONING REPORT – None

POLICE REPORT – None

OTHER COMMITTEE REPORTS

There were no other committee reports as committees have not yet been appointed.

A) Finance – No Report

B) Park & Special Projects – No Report

C) Public Events & Safety – No Report

D) Trees & Sidewalks – No Report

E) Stone House Committee Pro Tem – No Report

F) Policy Committee Pro Tem – No Report

NEW BUSINESS

A) Appointment to fill Board Vacancy – President Davis stated he would like to table this appointment and discuss it during Closed Session.

Minutes – Regular Meeting, April 24, 2017 – Page 4

B) SMRA Run/Street Closing – Chris Schultz, on behalf of the Scales Mound Recreation Association, asked the Board’s permission to shut down a portion of Washington Street from Schuyler Avenue to Charles Mound Road on Saturday, June 24th from 8 a.m. to noon to allow for their 5K run/walk.  T. Townsend moved, Driscoll seconded to grant the request.  All voted aye.

 

At this time, Sheila Ohms of Pat’s Country House Grocery asked the Board for permission to close a portion of Main Street from North Avenue to Brayman Avenue on Saturday, September 2, 2017 for their annual Customer Appreciation Day.  L. Duerr moved, J. Duerr seconded to grant the request.  All voted aye.

C) May Regular Board Meeting will be Tuesday, May 30, 2017 due to Memorial Day Holiday – This was mentioned as a reminder to Board Members. 

D) Liquor License Renewals – The licenses were approved at the April Regular Board Meeting and will be distributed upon receipt of the license fees.  Licenses are due May 1, 2017.

E) Other – Nothing

 MONTHLY REVIEWS

A) Ordinance Violations – Nothing

B) Website – Nothing

C) Brainstorming – Nothing

CLOSED SESSION

J. Duerr moved, L. Duerr seconded to enter into Closed Session at 7:50 p.m. as allowed by Open Meeting Law Section 2 ( C ) 1 to discuss personnel.  On roll call vote, all voted aye.

The Closed Session was delayed until after the following discussion. 

At this time, Board Member Art Morby asked to speak.  He stated he felt great tension in the meeting room before and during the first part of the meeting and also felt there should be an introduction of the new members (to each other).  Introductions were made and a lengthy discussion was held during which members aired some concerns on how things operated and what is expected of the Board.  Davis stated that as there are 4 members completely new to the Village Board and 1 member who has held a board seat just since January, 2016, he had been contemplating having an informal meeting with the Board just for that purpose.  However, as the conversation proceeded, some of those items were addressed.  Davis invited the Board to tour the water and wastewater facilities sometime in the near future to become familiar with those operations.  Clerk Townsend stated that in the 40 years she has been Village Clerk, this is the first time there was an almost 100% change in Trustees, and also the first time a discussion such as this was held.  She felt it was very beneficial to the Board.  She stated that the Minute Books “from forever” are available for any member who wants to review them.

The Board actually entered into Closed Session at 9:00 p.m. to discuss personnel.

Minutes – Regular Meeting, April 24, 2017 – Page 5

J. Duerr moved, T. Townsend seconded to return to Open Session at 9:45 p.m.  On roll call vote, all voted aye.

 

T. Townsend moved, L. Duerr seconded to table action on the appointment of someone to fill the Trustee vacancy to the May Regular Board Meeting.  All voted aye.

At this time, Davis stated that due to the fact that things need to keep moving on schedule, he would like to appoint the following committees:  Operation/Maintenance/Streets Committee – John Duerr, Chair; Thomas Townsend, Art Morby;  Park & Special Projects – Shannon Driscoll, Chair; Lindsey Duerr, Art Morby.  L. Duerr moved, J. Duerr seconded to accept the appointments.  All voted aye.

Shannon will familiarize herself with the Park Project and get a committee meeting scheduled with Bridgett Stocks in attendance to get an update as to where everything stands.

ADJOURNMENT

T. Townsend moved, J. Duerr seconded that the meeting be adjourned at 9:55 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com

                                                                                         ______________________________________

                        Village President

 

ATTEST:  ____________________________________

                                        Village Clerk