Minutes for April 17, 2018 Special Board Meeting


Special Meeting of the Board of Trustees

Stone House

April 17, 2018

6:30 P.M.

A Special Meeting of the President and Board of Trustees was called to order at 6:40 p.m. on Tuesday, April 18, 2018 by President Davis.  Members present were Shannon Driscoll, Lindsey Duerr, Art Morby and Bernard Trebian.  Board Member John Duerr was absent.  Also present were Ron Duerr, Joe Lee and Chris Schultz.

STREET PROJECTPresident Davis explained that the paperwork being acted on tonight for the street maintenance project is for the seal coat and double seal coat work to be done this year.  It does not include the tearing up and readying for seal coat in other areas.  Davis asked for a motion on the 2018 Street Maintenance Program as presented by Fehr Graham.

L. Duerr moved, Morby seconded to accept and execute an Agreement for Professional Services (engineering) with Fehr Graham for the street repair project, to adopt a “Resolution for Maintenance under the Illinois Highway Code” at an appropriated sum of up to $119,151.98, ($12,933.98 for Engineering and $106,218.00 for Maintenance work to be done and to authorize Fehr Graham to let the bids for the project.  All voted aye.

PARK PROJECT – Driscoll stated that the committee had met with Primary Contractors, Inc. (PCI) again in regard to their bid and some changes that need to be made.  Further discussion for clarification of the bid was held.  Morby moved, Driscoll seconded to accept the bid of PCI as presented in the amount of $109,359.00.  On roll call vote, all voted aye.

Driscoll will relay the information to Fehr Graham who will work with PCI in getting everything in order and get the work started.

LEGAL QUESTIONS/ATTORNEY KURT – At this time, President Davis announced that due to an overlapping of times, Attorney Kurt will be unable to make it to this meeting.  It was agreed to ask him to come to the April 30, 2018 Regular Board Meeting.

CLOSED SESSION – None required.

ADJOURNMENT – L. Duerr moved, Morby seconded that the meeting be adjourned at 7:05 p.m.  All voted aye.

These Minutes are subject to approval at the next Regular Board Meeting.  Minutes are also available online at www.scalesmound.com



Village President


ATTEST:  __________________________________

Village Clerk