Agenda for June 29, 2015 Meeting

              VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House               June 29, 2015                 7:00 P.M.

 

  1. Call to Order
  2. Roll Call

III.       Approval of Minutes, Regular Meeting May 27, 2015, Open & Closed Sessions

  1. Treasurer’s Report
  2. Approval of Bills
  3. Public Hearings/Correspondence
  4. Ambulance Board
  5. S.M. Chamber
  6. Other

VII.     Public Works

  1. Monthly Report
  2. Operation/Maintenance/Streets Committee Report
  3. Sewer & Water Operations Committee Report

VIII.    Zoning Report

  1. Police Report
  2. Old Business
  3. County Destination Marketing Organization – Update
  4. Sink Hole Beside the Ware Building – Update
  5. Other
  6. Other Committee Reports
  7. Finance

1) Action on Appropriation Ordinance #2015-004

  1. Park & Special Projects

1) Update on OSLAD Grant

2) Update on Surveillance Cameras

  1. Public Events & Safety
  2. Trees & Sidewalks
  3. Stone House Committee Pro Tem

1) Report on 06/02/15 Meeting with Architect/Status Report

XII.     New Business

  1. Action on Prevailing Wage Ordinance #2015-005
  2. Other

XIII.    Monthly Reviews

  1. Ordinance Violations
  2. Website
  3. Brainstorming

XIV.    Closed Session

  1. Adjournment

Posted 06/26/15

 

 

Agenda for May 27, 2015 Meeting

              VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

May 27, 2015

7:00 P.M.

 

  1. Call to Order
  2. Roll Call

III.       Approval of Minutes, Regular Meeting April 27, 2015

  1. Treasurer’s Report
  2. Approval of Bills
  3. Public Hearings/Correspondence
  4. Ambulance Board
  5. S.M. Chamber
  6. Other

VII.     Public Works

  1. Monthly Report
  2. Operation/Maintenance/Streets Committee Report

1) Report on 5/20/15 Committee Meeting

2) Quote from Saam Construction for Maintenance on Easement @ Davis Lumber

  1. Sewer & Water Operations Committee Report

VIII.    Zoning Report

  1. Police Report
  2. Old Business
  3. Bid Opening on 1994 Squad Car
  4. Stier – Report on CVB Meeting
  5. Other
  6. Other Committee Reports
  7. Finance

1) Proposed Appropriation Ordinance

  1. Park & Special Projects

1) Update on OSLAD Grant

2) Update on Surveillance Cameras

  1. Public Events & Safety
  2. Trees & Sidewalks
  3. Stone House Committee Pro Tem

1) Report on 05/07/15 Meeting with Architect

XII.     New Business

  1. Intergovernmental Mutual Aid Agreement
  2. Proposed Annexation – Gordon Glasgow

XIII.    Monthly Reviews

  1. Ordinance Violations
  2. Website
  3. Brainstorming

XIV.    Closed Session

  1. Adjournment

Posted 05/21/15

 

 

Agenda for April 27, 2015 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees Stone House

April 27, 2015 – 7:00 P.M.

  1. Call to Order
  2. Roll Call
  • Approval of Minutes, Regular Meeting March 30, 2015
  1. Treasurer’s Report
  2. Approval of Bills
  3. Old Business
    1. Proposed Resolution Authorizing Special Service Area #6 in Village
    2. Update on Selling Old Squad Car
    3. FFA LED Sign Project
    4. Resolution Supporting New County Destination Marketing Organization
    5. Resolution Regarding Crude Oil Shipment by Rail
    6. Other
  • Closed Session
  • Adjournment

 

Election Results – Seating of Newly Elected Village President and Board Members

 

  1. Call to Order
  2. Roll Call
  • Set Meeting Dates, Time & Place, Designate Depository
  1. Appoint Clerk, Treasurer, Zoning Administrator, Committees, Attorney, Police, Other Boards
  2. Public Hearings/Correspondence
    1. Ambulance Board
    2. M. Chamber
    3. Mediacom Letter Re: Equal Employment Opportunity
    4. ComEd Letter Re: their updated ICC Filing
    5. Other
  3. Public Works
    1. Monthly Report
      • Update – Utility Easement Maintenance – Davis Lumber
    2. Operation/Maintenance/Streets Committee Report
      • Report from Committee Meeting April 15, 2015
    3. Sewer & Water Operations Committee Report
  • Zoning Report
  • Police Report
  1. Other Committee Reports
    1. Finance
    2. Park & Special Projects
      • Update on OSLAD Grant

 

Agenda

April 27, 2015

Page 2

 

 

 

  1. Public Events & Safety
    • Report on Easter Party
  2. Trees & Sidewalks
  3. Stone House Committee Pro Tem
  1. New Business
    1. Annual Liquor License Renewals
    2. Reminder – May Regular Meeting Date is Wednesday, May 27, 2015
    3. Other
  2. Monthly Reviews
    1. Ordinance Violations
    2. Website
    3. Brainstorming
  • Closed Session
  • Adjournment

 

 

 

 

Posted 04/24/15

Agenda for March 30, 2015 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees Stone House

March 30, 2015

7:00 P.M.

 

  1. Call to Order
  2. Roll Call
  • Approval of Minutes, Regular Meeting February 23, 2015
  1. Treasurer’s Report
  2. Approval of Bills
  3. Public Hearings/Correspondence
    1. Ambulance Board
      • Proposed Resolution Authorizing Special Service Area #6 in Village
    2. M. Chamber
    3. Mediacom Letter – Changes in Channel Line-up
    4. Other
  • Public Works
    1. Monthly Report
    2. Operation/Maintenance/Streets Committee Report
    3. Sewer & Water Operations Committee Report
  • Zoning Report
  1. Police Report
  2. Old Business
    1. Update on Selling Old Squad Car
    2. Amendment to Zoning Ordinance Regarding Historic Preservation
    3. Other
  3. Other Committee Reports
    1. Finance
    2. Park & Special Projects
      • Update on OSLAD Grant
    3. Public Events & Safety
    4. Trees & Sidewalks
    5. Stone House Committee Pro Tem
  • New Business
    1. Utility Easement Agreement/Maintenance – Charles Davis/Davis Lumber
    2. Resolution Supporting New County Destination Marketing Organization
    3. Resolution Authorizing Village Participation in the IL Federal Surplus Property Program
    4. GAEMSD Agreement for 2015/2016 @ $6.00 Per Capita
    5. Consolidated Election, Tuesday, April 7, 2015
    6. Reminder to File Statement of Economic Interest by May 1, 2015
    7. Other
  • Monthly Reviews
    1. Ordinance Violations – Delinquent Water/Wastewater/Garbage Bills
    2. Website
    3. Brainstorming
  • Closed Session
  1. Adjournment

Posted 03/26/15

Agenda for February 23, 2015 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees Stone House

February 23, 2015

7:00 P.M.

 

 

  1. Call to Order
  2. Roll Call
  • Approval of Minutes, Regular Meeting January 26, 2015
  1. Treasurer’s Report
  2. Approval of Bills
  3. Public Hearings/Correspondence
    1. Ambulance Board
    2. M. Chamber
    3. Other
  • Public Works
    1. Monthly Report
    2. Operation/Maintenance/Streets Committee Report
    3. Sewer & Water Operations Committee Report
  • Zoning Report
  1. Police Report
  2. Old Business
    1. Report on Annual TIF Meeting
    2. Discussion/Action FFA Proposal on LED Sign
    3. Update on Selling Old Squad Car
    4. Sinkhole at Ware Building
    5. Other
  3. Other Committee Reports
    1. Finance – 1) Reinvestments
    2. Park & Special Projects
      • Update on OSLAD Grant
      • Meeting January 28, 2015
    3. Public Events & Safety
      • Stier – Easter Party
    4. Trees & Sidewalks
    5. Stone House Committee Pro Tem
  • New Business
    1. Jo Daviess County GIS Subscription Renewal
    2. Sterling Codifiers – Internet Hosting for Code – 2015 Renewal
    3. O’Connor, Brooks &, P.C. – Engagement Letter for FY 2015 Audit
    4. Historic Preservation Ordinance Review & Possible Action
    5. Other
  • Monthly Reviews
    1. Ordinance Violations
    2. Website
    3. Brainstorming
  • Closed Session
  1. Adjournment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Posted 02/20/15

Agenda for December 29, 2014 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees Stone House

December 29, 2014

7:00 P.M.

 

The Regular Meeting of the President and Board of Trustees was called to order at 7:00 p.m. on Monday, December 29, 2014 by President Davis. Members present were Ruth Foley, Chris Schultz, Carrie Stier and John Young. Member Karen Kelly was absent. Also present were Margaret Townsend, Village Clerk, Ron Duerr, Darin Oberhardt and Joe Lee.

 

Schultz moved, Young seconded that the Minutes of the November 24, 2014 Regular Meeting and the December 15, 2014 Special Meeting be approved as read. All voted aye.

 

Davis reported Treasurer Duerr was unable to prepare a monthly Treasurer’s Report due to the fact that she needs to have the software for Excel spreadsheet. It should be up and running by the January meeting.

 

The December bills were reviewed. Stier moved, Schultz seconded that the December bills, with the additions of Plourde Sewer Service and the stipend to the Scales Mound Chamber for putting up the Christmas lights, be approved for payment. On roll call vote, all voted aye.

 

PUBLIC HEARINGS/CORRESPONDENCE

  1. Ambulance Board – No Report
  2. M. Chamber – No Report
  3. Mediacom Letter – A letter was received from Mediacom stating that on or about January 15, 2015, the Local Broadcast Station Surcharge will change from $2.45 to $4.75; the Regional Sports Surcharge will change from $1.83 to $2.03 and HBO will change from $17.95 to $18.95.
  4. Other – None

 

PUBLIC WORKS

  1. Monthly Report – 1) Update on Improvements at Lift Station – Still waiting for ground to 2) Sign Project – Duerr reported he had to order 11 signs which were not included in the program. Most of them are directional (arrows) signs. Otherwise most of the new signs and poles have been installed. 3) Manhole Project Chad Wilson of PPI will be getting back to Ron in January to report whether or not they want to contract to do the manhole project. 4) Road Tubes – Ron informed the Board that it recently came to his attention that a tube under Washington Street had collapsed and needed to be replaced. The cause was that flames from burning leaves near the end of the tube had traveled through the tube and caused it to melt and collapse. Eventually the ground and street above the tube collapsed and had to be replaced and the street repaired. A notice will be placed in The Weekly Visitor reminding citizens to not burn near the ends of the tubes and/or the edge of the street. Just a reminder – tubes currently used are plastic, not metal which had been used for years and was mostly indestructible.

B)  Operation/Maintenance/Streets Committee Report – No Report

  1. Sewer & Water Operations Committee Report – No Report

 

ZONING REPORT – No Report

 

Minutes – Regular Meeting, December 29, 2014 – Page 2

 

POLICE REPORT – Darin Oberhardt reported: 1) The lettering has been removed from the old squad car and the radio needs to be removed. It was suggested that the radio could be installed in the new plow truck. Duerr will talk to ComElec to see what needs to be done to prepare the truck and

install the radio. 2) The new car is running great and he is checking on prices for four new tires. Other equipment has been received and will be installed. 3) He is investigating a residential burglary which was reported on December 20th. 4) With the change of rules taking effect in the state, the current citation books are outdated. The consensus of the Board was to order the minimum amount.

 

OLD BUSINESS

  1. Annual TIF Meeting Date – Still waiting for
  2. Election Filings – Clerk Townsend reported three candidates, Kenneth Plath, incumbent John Young and incumbent Carrie Stier have filed petitions for the three Trustee Incumbent James Davis has filed for the Mayor position. The Consolidated Election will be held April 7, 2015.
  3. Other – None

 

OTHER COMMITTEE REPORTS

  1. Finance – 1) Reinvestments – None
  2. Park & Special Projects – the OSLAD grant awards will be announced sometime between January and April,
  3. Public Events & Safety – No Report
  4. Trees & Sidewalks – No Report
  5. Stone House Committee Pro Tem – Davis reported that he spoke with Connie Witte of Witte Architects and she told him she is unable to take on the Stone House project at this time but could give him some names of architects to Davis will follow up.

 

NEW BUSINESS

  1. TIF Expenditures Reporting – Board Members received a copy of the TIF Expenditures prepared by Clerk Townsend showing the total expenditures to date of $76,277.65. She stated that Blake Ellinor of O’Connor & Brooks would like Board approval of the report. Foley moved, Young seconded to approve the Due to/Due from TIF Expenditures report as On roll call vote, all voted aye.
  2. Other – None

 

MONTHLY REVIEWS

  1. Ordinance Violations – None
  2. Website – Still not Stier will contact Craig Raymon.
  3. Brainstorming – 1) It was agreed that the Board needs to start thinking about a comprehensive land use plan and to work with the land owners in the TIF District to designate the usage. This is to determine future usage and does not change current

 

2) President Davis reported to the Board that he has been working with the school district in response

to their invitation regarding the establishment of a foundation for the school district and the community. The school’s website states that “the purpose of the foundation is to provide, accept, and disburse contributions, gifts and bequests from individuals, groups and businesses to support Scales Mound School District students and the Scales Mound Community.” It was determined that it would be best

to establish an organization that could serve the whole community which would include the “Hornet

 

Minutes – Regular Meeting, December 29, 2014 – Page 3

 

All In Scholarship”. A draft of bylaws of the foundation has been approved and Mr. Bianchetta is now soliciting applications for the Foundation’s initial Board of Directors. Any resident of the Scales Mound School District interested in serving on that Board is asked to contact Mr. Bianchetta at 815- 845-2215.

 

CLOSED SESSION – None

 

ADJOURNMENT – Foley moved, Schultz seconded that the meeting be adjourned at 8:50 p.m. All voted aye.

 

These Minutes are subject to approval at the next Regular Board Meeting. Minutes are also available online at www.scalesmound.com

 

 

Village President

 

 

ATTEST:

 

Village Clerk

Agenda for February 24, 2014 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees Stone House

February 24, 2014

7:00 P.M.

 

  1. Call to Order
  2. Roll Call
  • Approval of Minutes, Regular Meeting, January 27, 2014
  1. Treasurer’s Report
  2. Approval of Bills
  3. Public Hearings/Correspondence
    1. Ambulance Board
    2. M. Chamber
    3. Other
  • Public Works
    1. Monthly Report
    2. Operation/Maintenance/Streets Committee Report
    3. Sewer & Water Operations Committee Report
  • Zoning Report
  1. Police Report
    1. Update on LESO
    2. Other
  2. Old Business
    1. Update on Grants for Stone House
    2. Post Prom Committee Request
    3. Other
  3. Other Committee Reports
    1. Finance – 1) Reinvestments
    2. Park & Special Projects – Meeting held 02/03/14
    3. Public Events & Safety
    4. Trees & Sidewalks
  • New Business
    1. Jo Daviess County GIS Subscription Renewal
    2. Other
  • Monthly Reviews
    1. Ordinance Violations
    2. Website
    3. Brainstorming
  • Closed Session
  1. Adjournment

 

 

 

Posted 02/21/14