Agenda for September 26, 2016 Meeting

VILLAGE OF SCALES MOUND

                      Regular Meeting of the Board of Trustees

                 Stone House

            September 26, 2016

                    7:00 P.M.

 

 

I.          Call to Order

II.         Roll Call

III.       Approval of Minutes, Regular Meeting August 29, 2016

IV.       Treasurer’s Report                                     

V.        Approval of Bills

VI.       Public Hearings/Correspondence

                        A.  Ambulance Board

                        B.  S.M. Chamber

                        C.  Memorial for Steve Kieffer, Former Village Trustee

                        D.  Other

VII.      Public Works

                        A.  Monthly Report

                        B.  Operation/Maintenance/Streets Committee Report

                        C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

IX.       Police Report

X.         Old Business

                        A.  Bid Opening on Scrap Pieces

                        B.  Compensation to Duerr for Hours Spent on Park Renovation

                        C.  Surveillance Cameras at Park – Update

                        D.  Possible Use of Grant Monies for Stone House for Generator

                        E.  Fill Board Vacancy

                        F.  Further Discussion, if Needed, on Policy Change Information from Sterling Codifiers

                        G.  Other

XI.       Other Committee Reports

                        A.  Finance

                        B.  Park & Special Projects

                                    1) OSLAD Grant Update

                        C.  Public Events & Safety

                                    1) Halloween Trick or Treat Scheduled for October 31st

                        D.  Trees & Sidewalks

                        E.  Stone House Committee Pro Tem

                        F.  Policy Committee Pro Tem

XII.      New Business

                        A.  Reminder – October Meeting is on Monday, October 24th

                        B.   2017 Consolidated Election Information

                        C.  JULIE Annual Contribution Assessment Notification

                        D.  Other

XIII.     Monthly Reviews

                        A.  Ordinance Violations

                        B.  Website

                        C.  Brainstorming                                                                               

XIV.     Closed Session

XV.      Adjournment                                                                                                    

 

                                                                                                                                    Posted 09/23/16

                                                                                                                                   

Agenda for August 29, 2016 Meeting

VILLAGE OF SCALES MOUND

             Regular Meeting of the Board of Trustees

              Stone House

               August 29, 2016

               7:00 P.M

I.          Call to Order

II.         Roll Call

III.       Approval of Minutes, Regular Meeting July 25, 2016

IV.       Treasurer’s Report                                     

V.        Approval of Bills

VI.       Public Hearings/Correspondence

                        A.  Claire Bersbach/Galena Territory EMT Scholarship Committee Presentation

                        B.  Ambulance Board

                        C.  S.M. Chamber

                        D.  Invitation from Fehr Graham – IML Conference Client Dinner Reception

                        E.  Mediacom Letter – Price Adjustment of Digital Transport Adapters

                        F.  Letter from Hammer Law Firm (Terry Kurt, Attorney) Move to Dubuque

                        G.  Flag Donation from Dennis Werner

                        H.  Other

VII.      Public Works

                        A.  Monthly Report

                        B.  Operation/Maintenance/Streets Committee Report

                        C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

IX.       Police Report

X.         Old Business

                        A.  Surveillance Cameras at Park – Update

                        B.  Possible Use of Grant Monies for Stone House for Generator

                        C.  Other

XI.       Other Committee Reports

                        A.  Finance

                        B.  Park & Special Projects

                                    1) IDNR Letter – Project Restored to its Pre-suspension Status

                                    2) Update on Park Project        

                        C.  Public Events & Safety

                        D.  Trees & Sidewalks

                        E.  Stone House Committee Pro Tem

XII.      New Business

                        A.  Stier – Proposed Animal Control Ordinance Revisions

                        B.  Tickets to Annual Firemen’s Dance

                        C.   Fill Board Vacancy

                        D.  Other

XIII.     Monthly Reviews

                        A.  Ordinance Violations

                        B.  Website

                        C.  Brainstorming                                                                               

XIV.     Closed Session

XV.      Adjournment                                                                                                    

 

                                                                                                                                    Posted 08/26/16

                                                                                                                                   

Agenda for July 25, 2016 Meeting

 

 

 

             VILLAGE OF SCALES MOUND

          Regular Meeting of the Board of Trustees

                 Stone House

                July 25, 2016

                    7:00 P.M.

 

I.          Call to Order

II.         Roll Call

III.       Approval of Minutes, Regular Meeting June 27, 2016

IV.       Treasurer’s Report                                    

V.        Approval of Bills

VI.       Public Hearings/Correspondence

                        A.  Ambulance Board

                        B.  S.M. Chamber

                        C.  Chuck Pedersen – Code Red

                        D.  Lyndsay Plath – Concerns

                        E.  Scales Mound School “Meet and Greet”

                        F.  Other

VII.      Public Works

                        A.  Monthly Report

                        B.  Operation/Maintenance/Streets Committee Report

                        C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

IX.       Police Report

X.        Old Business

                        A.  Consideration of Veto of Motion Allowing Pehl to Harbor Chickens

                        B.  Accept Karen Kelly’s Resignation

                        C.  Membership in IL Municipal Treasurer’s Association

                        D.  Surveillance Cameras at Park

                        E.  Insurance Coverage from Company Owning Equipment Housed at Stone House

                        F.  Other

XI.       Other Committee Reports

                        A.  Finance

                        B.  Park & Special Projects

                                    1) Update on Park Project       

                        C.  Public Events & Safety

                        D.  Trees & Sidewalks

                        E.  Stone House Committee Pro Tem

XII.      New Business

                        A. Review Closed Session Minutes from Past 6 Months

                        B.  Other

XIII.     Monthly Reviews

                        A.  Ordinance Violations – July Review of Delinquent Utility Bills/Any Disconnects

                        B.  Website

                        C.  Brainstorming                                                                               

XIV.    Closed Session

XV.      Adjournment   

                                                                                                Posted 07/23/16

 

                                                                                                                                   

Agenda for June 27, 2016 Meeting

 

 

 

             VILLAGE OF SCALES MOUND

          Regular Meeting of the Board of Trustees

                 Stone House

                June 27, 2016

                    7:00 P.M.

I.          Call to Order

II.         Roll Call

III.       Approval of Minutes May 31, 2016 Both Open and Closed Sessions

IV.       Treasurer’s Report                                    

V.        Approval of Bills

VI.       Public Hearings/Correspondence

                        A.  Ambulance Board

                        B.  S.M. Chamber

                        C.  Mediacom Letter – Launching 10 Premium International Channels

                        D.  Invitation to Consider Joining IL Municipal Treasurer’s Association

                        E.  National Association of State Agencies for Surplus Property (NASASP)

                        F.  Other

VII.      Public Works

                        A.  Monthly Report

                        B.  Operation/Maintenance/Streets Committee Report

                                    1) Update on Street Repair Project

                        C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

IX.       Police Report

X.        Old Business

                        A.  Awarding of Bid for Street Repairs

                        B.  Discussion and Action on Pehl Request Regarding Harboring of Chickens               

                        C.  Annexation of Glasgow Property has been completed

                        D.  Other

XI.       Other Committee Reports

                        A.  Finance

                                    1) Tentative Appropriation Ordinance  

                        B.  Park & Special Projects

                                    1) Update on Park Project       

                        C.  Public Events & Safety

                        D.  Trees & Sidewalks

                        E.  Stone House Committee Pro Tem

XII.      New Business

                        A.  Action on Prevailing Wage Ordinance  

                        B.  Other

XIII.     Monthly Reviews

                        A.  Ordinance Violations

                        B.  Website

                        C.  Brainstorming                                                                      

XIV.    Closed Session

XV.      Adjournment    

                                                                                                Posted 06/24/16

 

                                                                                                                                   

Agenda for May 31, 2016 Meeting

VILLAGE OF SCALES MOUND

                      Regular Meeting of the Board of Trustees

                                              Stone House

                                             May 31, 2016

                                                 7:00 P.M.

I.          Call to Order

II.         Roll Call

III.       Approval of Minutes April 25, 2016

IV.       Treasurer’s Report                                    

V.        Approval of Bills

VI.       Public Hearings/Correspondence

                        A.  Ambulance Board

                        B.  S.M. Chamber

                        C.  Thank You from 2016 Post Prom Committee

                        D.  Peerless Well & Pump being Acquired by Midwest Well Services, Inc.

                        E.  Other

VII.      Public Works

                        A.  Monthly Report

                                    1) May 15 – 21st was National Public Works Week – Thanks, Ron!

                        B.  Operation/Maintenance/Streets Committee Report

                                    1) Update on Street Repair Project

                                    2) Bid Opening Scheduled for June 13, 2016 for Approval at June Board Meeting

                        C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

IX.       Police Report

X.        Old Business

                        A.  GIS Orthophotography – Signed Agreement Received – County will bill Village

                        B.  Municipal Aggregation – Opt Out Period is Over – Results of Enrollment

                        C.  Other

XI.       Other Committee Reports

                        A.  Finance

                        B.  Park & Special Projects

                                    1) Update on Park Project       

                        C.  Public Events & Safety

                        D.  Trees & Sidewalks

                        E.  Stone House Committee Pro Tem

XII.      New Business

                        A.  O’Connor, Brooks & Co. – 2016 Fiscal Year Audit Contract

                        B.  Jo Daviess Co Emergency Management Agency Proposal – Code Red

                        C.  SMRA Run – June 25, 2016

                        D.  Other

XIII.     Monthly Reviews

                        A.  Ordinance Violations

                        B.  Website

                        C.  Brainstorming                                                                       

XIV.    Closed Session

XV.      Adjournment 

                                                                                                                Posted 05/27/16

 

                                                                                                                                   

 

Agenda for April 25, 2016 Meeting

 

 

 

             VILLAGE OF SCALES MOUND

                      Regular Meeting of the Board of Trustees

                 Stone House

              April 25, 2016

                    7:00 P.M.

 

I.          Call to Order

II.         Roll Call

III.       Approval of Minutes March 28, 2016 Both Open and Closed Sessions

IV.       Treasurer’s Report                                    

V.        Approval of Bills

VI.       Public Hearings/Correspondence

                        A.  Ambulance Board

                        B.  S.M. Chamber

                        C.  Sheila Ohms – Request to Close Portion of Street Saturday, Sept. 3, 2016

                        D.  Letter from ComEd – Updated Charges Effective January, 2017

                        E.  Other

VII.      Public Works

                        A.  Monthly Report

                        B.  Operation/Maintenance/Streets Committee Report

                                    1) Report from Meeting 04/14/16        

                        C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

                        A.  Recommendation to Board as a result of Zoning Hearing

                        B.  Other  

IX.       Police Report

X.        Old Business

                        A.  GIS Orthophotography Proposal for Village

                        B.  Report on Joint Review Board Meeting

                        C.  Action on Park Equipment Project

                        D.  Other

XI.       Other Committee Reports

                        A.  Finance

                        B.  Park & Special Projects

                        C.  Public Events & Safety

                        D.  Trees & Sidewalks

                        E.  Stone House Committee Pro Tem

XII.      New Business

                        A.  Liquor Licenses Renewals

                        B. Action on Ohms request to Close Portion of Street

                        C. Annual Appointments, Set Meeting Place, Dates & Time, Designate Depository

                        D.  Reminder – May Regular Board Meeting is scheduled for Tuesday, May 31, 2016

                        E. Other

XIII.     Monthly Reviews

                        A.  Ordinance Violations

                        B.  Website

                        C.  Brainstorming                                                                      

XIV.    Closed Session

XV.      Adjournment                                                                                                                Posted 04/22/16

Agenda for March 28, 2016 Meeting

             VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

March 28, 2016

7:00 P.M.

 

 

  1. Call to Order
  2. Roll Call

III.       Approval of Minutes February 29, 2016

  1. Treasurer’s Report
  2. Approval of Bills
  3. Public Hearings/Correspondence
  4. Ambulance Board
  5. S.M. Chamber
  6. Mediacom Letter – Transforming Analog Channels to a Digital Format
  7. Mediacom Letter – Introducing Broadband in Late 2016
  8. Other

VII.      Public Works

  1. Monthly Report
  2. Operation/Maintenance/Streets Committee Report
  3. Sewer & Water Operations Committee Report

VIII.     Zoning Report

  1. Appointment of Board Members
  2. Other
  3. Police Report
  4. Old Business
  5. Other Committee Reports
  6. Finance
  7. Park & Special Projects – Report on Meeting 03/23/16
  8. Public Events & Safety – Report on Easter Party
  9. Trees & Sidewalks
  10. Stone House Committee Pro Tem

XII.      New Business

  1. GIS Offer to Participate in Cost Share in new Orthophotography Project
  2. Renew Liquor Licenses now Effective May 1, 2016
  3. Set Meeting for Joint Review Board
  4. Reminder to File Statement of Economic Interest by April 15, 2016
  5. Other

XIII.     Monthly Reviews

  1. Ordinance Violations
  2. Website
  3. Brainstorming

XIV.    Closed Session

  1. Adjournment

 

Posted 03/25/16

Agenda for February 29, 2016 Meeting

 

 

 

             VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

February 29, 2016

7:00 P.M.

 

 

  1. Call to Order
  2. Roll Call

III.       Approval of Minutes, Special Meeting/Public Hearing & Regular Meeting January 25, 2016

  1. Treasurer’s Report
  2. Approval of Bills
  3. Public Hearings/Correspondence
  4. Ambulance Board
  5. S.M. Chamber
  6. Rock River Energy Services Co/Municipal Aggregation
  7. Mediacom Letter – Removing 3 Channels
  8. Other

VII.      Public Works

  1. Monthly Report
  2. Operation/Maintenance/Streets Committee Report
  3. Sewer & Water Operations Committee Report

VIII.     Zoning Report

  1. Appointment of Board Members
  2. Other
  3. Police Report
  4. Old Business
  5. Possible Action on Proposals from Rock River Energy
  6. Other
  7. Other Committee Reports
  8. Finance
  9. Park & Special Projects
  10. Public Events & Safety – Easter Party
  11. Trees & Sidewalks
  12. Stone House Committee Pro Tem

XII.      New Business

  1. GIS Subscription – Approval to Renew
  2. Other

XIII.     Monthly Reviews

  1. Ordinance Violations
  2. Website
  3. Brainstorming

XIV.    Closed Session

  1. Adjournment

 

Posted 02/26/16

Agenda for January 25, 2016 Meeting

             VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

January 25, 2016

7:00 P.M.

Call to Order

  1. Roll Call

III.       Approval of Minutes, Regular Meeting December 28, 2015

  1. Treasurer’s Report
  2. Approval of Bills
  3. Appointment to Fill Board Vacancy

VII.      Public Hearings/Correspondence

  1. Ambulance Board
  2. S.M. Chamber
  3. Rock River Energy Services Co/Municipal Aggregation
  4. Other

VIII.     Public Works

  1. Monthly Report
  2. Operation/Maintenance/Streets Committee Report
  3. Sewer & Water Operations Committee Report
  4. Zoning Report
  5. Police Report
  6. Old Business
  7. Update on Emergency Operation Plan
  8. Bid Opening and Acceptance for Scrap Playground Equipment
  9. Possible Action on Proposals from Rock River Energy
  10. Action on Ordinance Authorizing the Execution of an Annexation Agreement (Glasgow)
  11.  Action on Ordinance Authorizing Annexation (Glasgow)
  12. Other

XII.      Other Committee Reports

  1. Finance
  2. Park & Special Projects
  3. Public Events & Safety
  4. Trees & Sidewalks
  5. Stone House Committee Pro Tem

XIII.     New Business

  1. Review Closed Session Minutes from Past 6 Months
  2. Other

XIV.    Monthly Reviews

  1. Ordinance Violations
  2. Website
  3. Brainstorming

XV.  Closed Session

XVI.    Adjournment

Posted 01/22/16

Agenda for December 28, 2015 Meeting

              VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

December 28, 2015

7:00 P.M.

 

  1. Call to Order
  2. Roll Call

III.       Approval of Minutes, Regular Meeting November 30, 2015, Open & Closed Sessions

  1. Treasurer’s Report
  2. Approval of Bills
  3. Public Hearings/Correspondence
  4. Ambulance Board
  5. S.M. Chamber
  6. Letter from Mediacom
  7. Other

VII.      Public Works

  1. Monthly Report
  2. Operation/Maintenance/Streets Committee Report
  3. Sewer & Water Operations Committee Report

VIII.     Zoning Report

  1. Police Report
  2. Update on Ordinance Violations
  3. Other
  4. Old Business
  5. Update Emergency Operation Plan
  6. Update Village Code Books
  7.  Further Discuss Filling Board Vacancy
  8. Further Discuss Options for Treasurer
  9. Other
  10. Other Committee Reports
  11. Finance

1) Reinvestments

  1. Park & Special Projects
  2. Public Events & Safety
  3. Trees & Sidewalks
  4. Stone House Committee Pro Tem

XII.      New Business

XIII.     Monthly Reviews

  1. Ordinance Violations
  2. Website
  3. Brainstorming

XIV.    Closed Session

  1. Adjournment

Posted 12/23/15