Agenda for February 26, 2018 Meeting

 

                                       VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

February 26, 2018

7:00 P.M.

I.       Call to Order

II.     Roll Call

III.    Approval of Minutes, Regular Meeting January 29, 2018, both Open & Closed Sessions

IV.     Treasurer’s Report

V.      Approval of Bills

VI.    Public Hearings/Correspondence

A.  Ambulance Board

B.   S.M. Chamber

C.  DIOSH DAY 2018 Brochure (Downstate Il Occupational Safety & Health                                    Day)

D.  Mediacom Letter – Slight Rate Increase in Local Broadcast Station                                               Surcharge

E.  Other

VII.     Public Works

A.  Monthly Report – Update on Street Name Signs

B.  Operation/Maintenance/Streets Committee Report

C.  Sewer & Water Operations Committee Report

VIII.    Zoning Report

A.  Update on Bader Building Permit

B.  Other

IX.     Police Report

X.       Old Business

A.  Update on Having County Bid for Village’s Seal Coating

B.  Other

XI.     Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

1) Plans for Annual Easter Party

D.  Trees & Sidewalks

E.  Policy Committee

1) Consideration of an Ordinance Pertaining to Solicitation

F.  Stone House Committee Pro Tem

XII.     New Business

A.  Jo Daviess County GIS Website Subscription – Approval to Renew

B.  Subdivision Proposal

C.  Other

XIII.    Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming

XIV.   Closed Session

XV.     Adjournment

Posted 02/23/18

Agenda for January 29, 2018 Meeting

 

             VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

January 29, 2018

7:00 P.M.

I.        Call to Order

II.      Roll Call

III.    Approval of Minutes, Regular Mtg. December 26, 2017 & Special                 Meeting, January 15, 2018

IV.     Treasurer’s Report

V.       Approval of Bills

VI.     Public Hearings/Correspondence

A)  Ambulance Board

B)  S.M. Chamber

C)  O’Connor, Brooks & Co., PC – Audit Report/Review

D)  Other

VII.      Public Works

A) Monthly Report – Information on Street Name Signs –                                    Costs

B)  Operation/Maintenance/Streets Committee Report

C)  Sewer & Water Operations Committee Report

VIII.     Zoning Report

A)  Update on Building Permits – Bader

B)  Other

IX.       Police Report

X.         Old Business

A.  Follow Up on Having County Bid for Village’s Seal                                           Coating

B.  Other

XI.        Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

D.  Trees & Sidewalks

E.  Policy Committee

1) Consideration of an Ordinance Pertaining to                                                      Solicitation

F.  Stone House Committee Pro Tem

XII.      New Business

A.  Review Closed Session Minutes from Past Six Months                                      (No Closed Sessions Held)

B.  Other

XIII.     Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming

XIV.    Closed Session

XV.      Adjournment

Posted 01/26/18

Agenda for December 26, 2017 Meeting

 

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

December 26, 2017

7:00 P.M.

 

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting November 27, 2017

IV.  Treasurer’s Report

V.  Approval of Bills

VI.  Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  Mediacom Letter – Rate Adjustments Effective January 1, 2018

D.  Information Received to Introduce WHKS Civil Engineers, E. Dub, IL to Village

E.  Other

VII.  Public Works

A.  Monthly Report – Information on Street Name Signs – Costs

B.  Operation/Maintenance/Streets Committee Report

C.  Sewer & Water Operations Committee Report

VIII.  Zoning Report

A. Update on Building Permits – Bader

B. Other

IX.  Police Report

X.  Old Business

A.  Illinois Bicentennial Flag Raising Ceremony – Update

B.  Generator for Stone House – Update

C.  Other

XI.  Other Committee Reports

A.  Finance – Audit Report will be in January, 2018

B.  Park & Special Projects

1)  Update on Park Project

C.  Public Events & Safety

D.  Trees & Sidewalks

E.  Policy Committee

1) Consideration of an Ordinance Pertaining to Solicitation

2) Consideration of an Ordinance to adopt a Sexual Harassment Policy

F.  Stone House Committee Pro Tem

XII.  New Business

A.  Action on Ordinance to adopt a Sexual Harassment Policy as State Mandated

B.  Other

XIII.  Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming

XIV.  Closed Session

XV.  Adjournment

Posted 12/22/17

Agenda for November 27, 2017 Meeting

 VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

November 27, 2017

7:00 P.M.

 

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting October 30, 2017

IV.  Treasurer’s Report

V.  Approval of Bills

VI. Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  Correspondence from Chuck Pedersen Regarding Tax Credit Bill for Flood Victims

D. Other

VII.  Public Works

A.  Monthly Report

B.  Operation/Maintenance/Streets Committee Report

C.  Sewer & Water Operations Committee Report

1) Discussion of Onsite Tour of Facilities

VIII.  Zoning Report

A. Update on Building Permits – Bader

B. Other

IX.  Police Report

X. Old Business

A. Purchase of SMFPD Polaris 6×6

B.  Generator for Stone House

C.  Other

XI. Other Committee Reports

A.  Finance

1) Review Proposed Tax Levy Ordinance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

D. Trees & Sidewalks

E.  Policy Committee

F.  Stone House Committee Pro Tem

XII.  New Business

A.  Action on Tax Levy Ordinance

B.  Jo Daviess County Contract for Animal Control Services

C. Illinois’ Bicentennial Flag Raising Ceremony

D.  Consideration of an Ordinance Pertaining to Solicitation

E.  Christmas Bonuses

F.  Other

XIII.  Monthly Reviews

A.  Ordinance Violations

B.  Website

C. Brainstorming

XIV.  Closed Session

XV.  Adjournment

Posted 11/24/17

Agenda for October 30, 2017 Meeting

VILLAGE OF SCALES MOUND

 Regular Meeting of the Board of Trustees

 Stone House

 October 30, 2017

 7:00 P.M.

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting Sept. 25, 2017 & Special Meeting Oct. 18, 2017

IV.  Treasurer’s Report

V.  Approval of Bills

VI.  Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  Mediacom – Two Notifications

D. Other

VII.  Public Works

A.  Monthly Report

B. Operation/Maintenance/Streets Committee Report

1) Update on Street Project

C.  Sewer & Water Operations Committee Report

VIII.  Zoning Report

A. Update on Building Permits – Bader

B. Other

IX.  Police Report

X.  Old Business

A.  LP Contract/Summer Fill Update

B.  Update on Proposed Facebook Page

C.  Generator for Stone House – Prices

D.  Other

XI  Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

1) Report on October 27th Halloween Party

2) Reminder – Halloween Trick or Treat is Tuesday, Oct. 31 from 5:30-7-30 p.m.

D.  Trees & Sidewalks

E.  Policy Committee

F.  Stone House Committee Pro Tem

XII.  New Business

A.  2018 IL Municipal Handbook

B.  Proposed Resolution Celebrating Illinois’ Bicentennial

C. Other

XIII.  Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming – Lighting on Front of Stone House

XIV.  Closed Session

XV.  Adjournment

Posted 10/27/17

Agenda for September 25, 2017 Meeting

  VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

September 25, 2017

7:00 P.M.

 

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting August 28, 2017

IV.  Treasurer’s Report

V.  Approval of Bills

VI. Public Hearings/Correspondence

A. Ambulance Board

B. S.M. Chamber

C. Governor’s Announcement of SBA Assistance for Jo Daviess Co for July Floods

D. Other

VII.  Public Works

A. Monthly Report

B.  Operation/Maintenance/Streets Committee Report

1) Update on Street Project

C.  Sewer & Water Operations Committee Report

VIII.  Zoning Report

A. Update on Building Permits – Bader

B. Other

IX. Police Report

X.  Old Business

A.  Updates to Committees

B.  Update on Proposed Facebook Page

C.  Generator for Stone House – Prices

D.  Other

XI. Other Committee Reports

A.  Finance

B. Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

1) Halloween/Trick or Treat

D.  Trees & Sidewalks

E.  Policy Committee

F.  Stone House Committee Pro Tem

XII.  New Business

A. Red Cross Storm Damage Clean Up Kits – Returned

B.  LP Fall Contract/Summer Fill

C.  Other

XIII.  Monthly Reviews

A. Ordinance Violations

B.  Website

C.  Brainstorming

XIV.  Closed Session

XV. Adjournment

Posted 09/22/17

Agenda for August 28, 2017 Meeting

                          VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

August 28, 2017

7:00 P.M.

 

 

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting July 31, 2017

IV.  Treasurer’s Report

V.  Approval of Bills

VI. Public Hearings/Correspondence

A. Ambulance Board

B.  S.M. Chamber

C.  Letter from IL Dept of Labor regarding Updated Rate Schedule

D.  Invitation from Fehr Graham to IML Conference Client Reception

E. Other

VII. Public Works

A.  Monthly  Report

B.  Operation/Maintenance/Streets Committee Report

1) Update on Street Project

C. Sewer & Water Operations Committee Report

1) EPA Letter regarding Deficiencies

VIII.  Zoning Report

A. Update on Building Permits

B. Other

IX. Police Report

X. Old Business

A.  Updates to Committees/Ambulance Board Rep.

B.  Update on Proposed Facebook Page

C.  Other

XI. Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

D.  Trees & Sidewalks

E.  Policy Committee

F.  Stone House Committee Pro Tem

XII.  New Business

A. Red Cross Storm Damage Clean Up Kits

B.  Other

XIII.  Monthly Reviews

A.  Ordinance Violations

B.  Website

C. Brainstorming

XIV.  Closed Session

XV.  Adjournment

 

Posted 08/25/17

Agenda for July 31, 2017 Meeting

                          VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

July 31, 2017

7:00 P.M.

 

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting June 26, 2017 Both Open & Closed Sessions

IV. Treasurer’s Report

V.  Approval of Bills

VI. Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  Mediacom Letter Regarding Franchise Fees

D.  Other

VII.  Public Works

A.  Monthly Report – Storm Damage

B.  Operation/Maintenance/Streets Committee Report

1) Update on Street Project

C.  Sewer & Water Operations Committee Report

VIII.  Zoning Report

A. Bader Building Permit

B. Other

IX.  Police Report

X.  Old Business

A.  Appointment to Fill Board Vacancy

B.  Possible Changes to Committees/Ambulance Board Rep.

C. Update on Doors on Restrooms in Village Park

D.  Update on Generator for Stone House

E.  Other

XI.  Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

D.  Trees & Sidewalks

E. Policy Committee

F.  Stone House Committee Pro Tem

XII.   New Business

A.  Action on Mediacom Franchise Fees

B.  Action on Appropriation Ordinance

C. Review Closed Session Minutes from past 6 Months/Recordings for Prior 18 Months

D.  Other

XIII. Monthly Reviews

A.  Ordinance Violations – July Review of Delinquent Utility Bills/Any Disconnects

B.  Website

C.  Brainstorming

XIV.  Closed Session

XV.  Adjournment

Posted 07/28/17

Agenda for June 26, 2017 Meeting

VILLAGE OF SCALES MOUND

                                        Regular Meeting of the Board of Trustees

                                                        Stone House

                                                      June 26, 2017

                                                         7:00 P.M.

 I.          Call to Order

II.         Roll Call

III.       Approval of Minutes, Regular Meeting May 20, 2017 Both Open & Closed Sessions

IV.       Treasurer’s Report

V.        Approval of Bills

VI.       Public Hearings/Correspondence

                        A. Ambulance Board

                        B.  S.M. Chamber

                        C.  Other

VII.      Public Works

                        A.  Monthly Report

                        B.  Operation/Maintenance/Streets Committee Report

                                    1) Update on Street Project

                        C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

                        A. Bader Building Permit

                        B. Other

IX.       Police Report

X.        Old Business

                        A.  Appointment to Fill Board Vacancy (May be tabled to after                Closed Session)

                        B.  Possible Appointment of Committees, Ambulance Board Rep.

                                    (May be tabled to after Closed Session)

                        C.  Other

XI.       Other Committee Reports

                        A.  Finance

                                    1) Tentative Appropriation Ordinance

                        B.  Park & Special Projects

                        C.  Public Events & Safety

                        D.  Trees & Sidewalks

                        E.  Stone House Committee Pro Tem

                        F.  Policy Committee Pro Tem

XII.      New Business

                        A.  Action on Prevailing Wage Ordinance

                        B.  Discussion of Open Meetings Act Online Training

                        C.  Other

XIII.     Monthly Reviews

                        A.  Ordinance Violations

                                    1) 4 Certified Letters sent/only one returned

                        B.  Website

                        C.  Brainstorming                                                                               

XIV.    Closed Session

XV.      Adjournment                                                                                                   

                                   

                                                                                                         Posted 06/23/17          

Agenda for May 30, 2017 Meeting

 

                         VILLAGE OF SCALES MOUND

                      Regular Meeting of the Board of Trustees

                                       Stone House

                                    May 30, 2017

                                        7:00 P.M.

 I.          Call to Order

II.         Roll Call

III.       Approval of Minutes, Regular Meeting April 24, 2017 Both Open & Closed Sessions

IV.       Treasurer’s Report

V.        Approval of Bills

VI.       Public Hearings/Correspondence

                        A. Ambulance Board

                        B.  S.M. Chamber

                        C.  Letter from IL Historic Preservation Agency Re: Stone House Renovation

                        D.  Mediacom Letter – Annual Customer Service Report/No Action Needed

                        E.  Other

VII.      Public Works

                        A.  Monthly Report

                        B.  Operation/Maintenance/Streets Committee Report

                                    1) Update from Fehr Graham on Street Project Bids, Etc.

                        C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

IX.       Police Report

X.        Old Business

                        A) Appointment to Fill Board Vacancy

                        B) Possible Appointment of Committees, Ambulance Board Rep.

                        C) Report on Joint Review Board Meeting

                        D) Other

XI.       Other Committee Reports

                        A.  Finance

                        B.  Park & Special Projects

                                    1) Update from Committee Meeting 05/23/17

                        C.  Public Events & Safety

                        D.  Trees & Sidewalks

                        E.  Stone House Committee Pro Tem

                        F.  Policy Committee Pro Tem

XII.      New Business

                        A.  SMRA/Celebration of Village’s 165th Anniversary

                        B.  Other

XIII.     Monthly Reviews

                        A.  Ordinance Violations

                        B.  Website

                        C.  Brainstorming                                                                               

XIV.    Closed Session

XV.      Adjournment                                                                                                                        

                                                                                                                                    Posted  05/26/17