Agenda for October 29, 2019 Meeting

NOTICE: DUE TO SCHEDULING CONFLICTS, THE OCTOBER
REGULAR BOARD MEETING HAS BEEN RESCHEDULED TO
TUESDAY, OCTOBER 29, 2019

VILLAGE OF SCALES MOUJND
Regular Meeting of the Board of Trustees
Stone House
October 29, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, September 30, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Sterling Codifiers/American Legal Publishing Correspondence
D. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Ordinance Violations
X. Old Business
A. Further Discussion/Action on Solar Panel Regulations – Ordinance vs. Policy
B. Further Discussion/Possible Action on Administrative Law Ordinance
C. Jo Daviess County Hazard Mitigation Planning Committee Meeting – J. Duerr
D. Other
XI. Other Committee Reports
A. Finance – Preliminary Discussion on Tax Levy Ordinance/Timeframe
B. Park & Special Projects
C. Public Events & Safety
D. Trees & Sidewalks
E. Ordinance/Policy
1) Adult-Use Cannabis Ordinance Discussion
F. Stone House Committee Pro Tem
G. TIF/Subdivision Committee Pro Tem – Update
1) Report on Findings from Meeting October 2, 2019
XII. New Business
A. Discuss/Review Recent Policy Change on Utility Hookup Fees/M. Townsend
B. Chamber/Village Christmas Party
C. Other
XIII. Brainstorming
XIV. Closed Session
XV. Adjournment
Posted 10/25/19

Agenda for September 30, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
September 30, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, August 26, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Email from IML Regarding Property Tax Relief Task Force Update
D. Email from IML Regarding Adult-Use Cannabis: Frequently Asked Questions
E. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Ordinance Violations
X. Old Business
A. Decisions on Bid Letting for Renovations at Stone House
B. Further Discussion/Possible Action on Amendment to Nuisance Ordinance
C. Further Discussion/Possible Action on Solar Panel Regulations
D. Further Discussion/Possible Action on Administrative Law Ordinance
E. Emergency Operation Plan – Have the Updated Information for Notebooks
F. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects – Update/Benches
C. Public Events & Safety – Trick or Treat – Update
D. Trees & Sidewalks
E. Ordinance/Policy
F. Stone House Committee Pro Tem
G. TIF/Subdivision Committee Pro Tem – Information from 09/23/19 Meeting
XII. New Business
A. Jo Daviess County Hazard Mitigation Planning Committee
B. Other
XIII. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 09/27/19

Agenda for August 26, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
August 26, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, July 29, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Flag Donation from Stuart & Mary Ohms
D. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Ordinance Violations
A. Two letters Sent Out
B. Other
X. Old Business
A. Decisions on Bid Letting for Renovations at Stone House
B. Further Discussion/Possible Action on Amendment to Nuisance Ordinance
C. Further Discussion/Possible Action on Solar Panel Regulations
D. Further Discussion/Possible Action on Administrative Law Ordinance
E. Emergency Operation Plan Update
F. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects – Update/Benches
C. Public Events & Safety
D. Trees & Sidewalks
E. Ordinance/Policy
F. Stone House Committee Pro Tem
G. TIF/Subdivision Committee Pro Tem – Information from 08/05/19 Meeting
XII. New Business
XIII. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 08/23/19

Agenda for July 29, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
July 29, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, June 24, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
1) Open Bids on Excess Equipment
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Ordinance Violations
A. July Review of Delinquent Utility Bills/Any Disconnects
B. Other
X. Old Business
A. Action on Appropriation Ordinance
B. Review Closed Session Minutes from the past 6 Months/Recordings for Prior 18 Months
C. Emergency Operation Plan Update
D. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
1) Information on Repairs/Painting of Bandstand
C. Public Events & Safety
D. Trees & Sidewalks
E. Ordinance/Policy – Report from 7/11/19 Meeting
F. Stone House Committee Pro Tem – Update on Remodeling Project
G. TIF/Subdivision Committee Pro Tem
XII. New Business
XIII. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 07/26/19

Agenda for June 24, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
June 24, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, May 28, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
1) Update on Skidloader
2) Update on Disposal of Excess Equipment
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Ordinance Violations
X. Old Business
A. Report from TIF JRB Meeting
B. Zoning Map
C. Shipping Container for Maintenance Shop – Update
D. Set Meeting Date with School Administration
E. Other
XI. Other Committee Reports
A. Finance – Preliminary Appropriation Ordinance for Review
B. Park & Special Projects
1) Information on Repairs/Painting of Bandstand
C. Public Events & Safety
D. Trees & Sidewalks
E. Ordinance/Policy
F. Stone House Committee Pro Tem – Update
G. TIF/Subdivision Committee Pro Tem – Update
XII. New Business
A. Action on Prevailing Wage Ordinance
B. Other
XIII. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 06/21/19

Agenda for May 28, 2019 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees
Stone House
May 28, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, April 29, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
1) Update on Skidloader
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Ordinance Violations
X. Old Business
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
1) Information on Repairs/Painting of Bandstand
C. Public Events & Safety
D. Trees & Sidewalks
E. Ordinance/Policy
F. Stone House Committee Pro Tem – Update
G. TIF/Subdivision Committee Pro Tem
XII. New Business
XIII. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 05/24/19

Agenda for April 29, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
April 29, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, March 25, 2019
IV. Treasurer’s Report
V. Approval of Bill
VI. Old Business
A) Report on Easter Party
B) Information from Stone House Committee Meeting 04/03/19
C) Other
VII. Thank You to Outgoing Board Member Art Morby
VIII. Adjournment

ELECTION RESULTS – SEATING OF PRESIDENT AND NEW BOARD MEMBERS

I. Call to Order
II. Roll Call
III. Set Meeting Dates, Time & Place, Designate Depository
IV. Appointment & Approval of Clerk, Treasurer, Zoning Administrator, Attorney, Other Boards
V. Set Date and Time for TIF Joint Review Board Meeting
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Mediacom Annual Customer Service Report
D. ComEd Correspondence Regarding Vegetation Management (Trees)
E. Com Ed ICC Filing – Change Effective January, 2010
F. Other
VII. Public Works
A. Monthly Report
1) Additional Information on pricing a new Skid Loader
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
A. Public Hearing Scheduled for May 7, 2019 at 7:00 p.m. at Stone House
B. Other
IX. Police Report
A. Update
B. Other
X. Other Committee Reports
A. Finance
B. Park & Special Projects
C. Public Events & Safety
D. Trees & Sidewalks

Agenda
April 29, 2019 Page 2

X. Other Committee Reports (continued)
E. Ordinance/Policy Committee
1) Information from Meeting 03/27/19
2) Further Discussion on IML Recommended Expense Reimbursement Policy
F. Stone House Committee Pro Tem
G. TIF/Subdivision Committee Pro Tem
XI. New Business
A. Approval of Liquor License Renewals
B. May Regular Board Meeting will be Tuesday May 28th due to Memorial Day Holiday
C. Reminder to File Statement of Economic Interest before Deadline of May 1, 2019
D. Other
XII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIII. Closed Session
XIV. Adjournment

Posted 04/26/19

Agenda for March 25, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
March 25, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, February 25, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Police Report
A. Update on Possible Police Coverage
B. Other
X. Old Business
A. Ordinance Violation Letters sent out in November – Properties still in Violation
B. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
C. Public Events & Safety – Easter Party
D. Trees & Sidewalks
E. Ordinance/Policy Committee
F. Stone House Committee Pro Tem – Information from Meeting 03/13/19
G. TIF/Subdivision Committee Pro Tem
XII. New Business
A. Appoint Zoning Board Members
B. Preliminary Discussion on IML Recommended Expense Reimbursement Policy
C. Reminder to Vote April 2, 2019
D. Reminder to File Statement of Economic Interest before Deadline of May 1, 2019
E. Other
XIII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 03/22/19

Agenda for February 25, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
February 25, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, January 28, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Police Report
A. Update on Possible Police Coverage
B. Other
X. Old Business
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
C. Public Events & Safety – Easter Party
D. Trees & Sidewalks
E. Ordinance/Policy Committee
F. Stone House Committee Pro Tem – Update
G. TIF/Subdivision Committee Pro Tem – Report from Meeting 02/19/19
XII. New Business
A. Resolution Regarding Municipal Aggregation
B. Other
XIII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 02/22/19

Agenda for January 28, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
January 28, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, Dec. 26, 2018, Open & Closed Sessions
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Police Report
A. Discussion on Options for Police Coverage of Village
B. Other
X. Old Business
A. Discuss Treasurer’s Salary
B. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
C. Public Events & Safety
D. Trees & Sidewalks
E. Ordinance/Policy Committee
F. Stone House Committee Pro Tem – update from Committee Meeting 01/17/19
XII. New Business
A. Review Closed Session Minutes from Past 6 months
B. Other
XIII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment
Posted 01/25/19