Agenda for May 29, 2018 Meeting

                                                    VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

May 29, 2018

7:00 P.M.

I.         Call to Order

II.       Roll Call

III.     Approval of Minutes, Regular Meeting April 30, 2018

IV.     Treasurer’s Report

V.      Approval of Bills

VI.     Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  CCP Railroad – Petition to ICC for Extended time to Complete Crossing Safety Work

D.  Other

VII.      Public Works

A.   Monthly Report

1) Update on Street Name Signs

B.  Operation/Maintenance/Streets Committee Report

1) Fehr Graham Letter – Bid Date & Time/Street Maintenance Program

2) IDOT Notification of approval of MFT Funds for Street Maintenance

C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

IX.        Police Report

X.          Old Business

A.  What Action the Board wants to take on the Pehl Legal Issue

B.  Fill Board Vacancy or wait for 2019 Election

C.  Joint Review Board Meeting set for June 6, 2018

D.  Discussion on Wills Water/Wastewater Charges

E.  Other

XI.       Other Committee Reports

A.  Finance – Discussion on Auditor Contract for 2018

B.  Park & Special Projects – Update on Park Project

C.  Public Events & Safety

D.  Trees & Sidewalks

E.  Policy Committee – Consideration of an Ordinance Pertaining to Solicitation

F.  Stone House Committee Pro Tem

G.  Subdivision/TIF Committee Pro Tem – Possible Approval of Engineering Costs for                                      Proposed TIF Development

XII.      New Business

XIII.     Monthly Reviews

A.  Ordinance Violations

1) Any Results Regarding last month’s Legal Issues

2) List of violators of grass and vehicle ordinances

B.  Website

C.  Brainstorming

XIV.    Closed Session

XV.      Adjournment

Posted 05/25/18

 

Agenda for April 30, 2018 Meeting

                VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

April 30, 2018

7:00 P.M.

I.          Call to Order

II.         Roll Call

III.       Approval of Minutes, Regular Meeting March 26, 2018 & Special Mtg. April 17, 2018

IV.       Treasurer’s Report

V.         Approval of Bills

VI.       Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  IMLRMA – Notification on 2019 Rates

D.  Mediacom – Annual Customer Service Report

E.  ComEd Notification – Change in Electric Supplier

F.  ComEd Notification of ICC filing regarding Annual Rate Update

G.  Other

VII.      Public Works

A.  Monthly Report – Update on Street Name Signs

B.  Operation/Maintenance/Streets Committee Report

C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

A.  Bader Building Permit

B.  Other

IX.        Police Report

X.         Old Business

A.  Attorney Terry Kurt/Legal Issues/Questions

B.  Fill Board Vacancy

C.  Statement of Economic Interest filing date is May 1, 2018

D.  Other

XI.       Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

D.  Trees & Sidewalks

E.  Policy Committee

1) Consideration of an Ordinance Pertaining to Solicitation

F.  Stone House Committee Pro Tem

G.  Subdivision/TIF Committee Pro Tem

1) Possible Approval of Engineering Costs for Proposed TIF Development

XII.      New Business

A.  Liquor License Renewals

B.  Set Date and Time for TIF Joint Review Board Meeting

C.  Annual Appointments, Set Meeting Place, Dates & Time, Designate Depository

D.  Reminder – May Regular Board Meeting is scheduled for Tuesday, May 29, 2018

E.  Other

XIII.     Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming

XIV.    Closed Session

XV.      Adjournment

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Posted 04/27/18

Agenda for April 17, 2018 Special Board Meeting

“AT THE TOP IN ILLINOIS

Village of Scales Mound

309 North Ave., P.O. Box 105

Scales Mound, IL 61075                                                  

 

NOTICE OF SPECIAL MEETING

VILLAGE PRESIDENT AND BOARD OF TRUSTEES

STONE HOUSE

TUESDAY, APRIL 17, 2018

6:30 P.M.

 

I.        Call to Order

II.      Roll Call

III.    Seek Approval of Street Project

IV.     Accept the Park Bid

V.      Meet with Attorney Kurt on Legal Questions

VI.    Possible Closed Session

VII.      Adjournment

Agenda for March 26, 2018 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

March 26, 2018

7:00 P.M.

I.          Call to Order

II.        Roll Call

III.       Approval of Minutes, Regular Meeting February 26, 2018

IV.       Treasurer’s  Report

V.        Approval of Bills

VI.       Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  ICC Approval of Improvements at various Railroad Crossings in County

D.  Other

VII.      Public Works

A.  Monthly Report – Update on Street Name Signs

B.  Operation/Maintenance/Streets Committee Report

1) Information from Committee Meeting March 7, 2018

C.  Sewer & Water Operations Committee Report

VIII.     Zoning Report

A.  Bader Building Permit

B.  Other

IX.       Police Report

X.         Old Business

XI.       Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

D.  Trees & Sidewalks

E.  Policy Committee

1) Consideration of an Ordinance Pertaining to Solicitation

F.  Stone House Committee Pro Tem

G.  Subdivision/TIF Committee Pro Tem

1) Information from Committee Meeting March 8, 2018

XII.      New Business

A.  Jo Daviess County GIS Website Subscription – Approval to Renew

B.  Accept Resignation from Thomas Townsend as Village Trustee

C.  Discussion on Filling Board Vacancy

D.  Other

XIII.     Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming

XIV.    Closed Session

XV.     Adjournment

Posted 03/23/18

Agenda for February 26, 2018 Meeting

 

                                       VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

February 26, 2018

7:00 P.M.

I.       Call to Order

II.     Roll Call

III.    Approval of Minutes, Regular Meeting January 29, 2018, both Open & Closed Sessions

IV.     Treasurer’s Report

V.      Approval of Bills

VI.    Public Hearings/Correspondence

A.  Ambulance Board

B.   S.M. Chamber

C.  DIOSH DAY 2018 Brochure (Downstate Il Occupational Safety & Health                                    Day)

D.  Mediacom Letter – Slight Rate Increase in Local Broadcast Station                                               Surcharge

E.  Other

VII.     Public Works

A.  Monthly Report – Update on Street Name Signs

B.  Operation/Maintenance/Streets Committee Report

C.  Sewer & Water Operations Committee Report

VIII.    Zoning Report

A.  Update on Bader Building Permit

B.  Other

IX.     Police Report

X.       Old Business

A.  Update on Having County Bid for Village’s Seal Coating

B.  Other

XI.     Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

1) Plans for Annual Easter Party

D.  Trees & Sidewalks

E.  Policy Committee

1) Consideration of an Ordinance Pertaining to Solicitation

F.  Stone House Committee Pro Tem

XII.     New Business

A.  Jo Daviess County GIS Website Subscription – Approval to Renew

B.  Subdivision Proposal

C.  Other

XIII.    Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming

XIV.   Closed Session

XV.     Adjournment

Posted 02/23/18

Agenda for January 29, 2018 Meeting

 

             VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

January 29, 2018

7:00 P.M.

I.        Call to Order

II.      Roll Call

III.    Approval of Minutes, Regular Mtg. December 26, 2017 & Special                 Meeting, January 15, 2018

IV.     Treasurer’s Report

V.       Approval of Bills

VI.     Public Hearings/Correspondence

A)  Ambulance Board

B)  S.M. Chamber

C)  O’Connor, Brooks & Co., PC – Audit Report/Review

D)  Other

VII.      Public Works

A) Monthly Report – Information on Street Name Signs –                                    Costs

B)  Operation/Maintenance/Streets Committee Report

C)  Sewer & Water Operations Committee Report

VIII.     Zoning Report

A)  Update on Building Permits – Bader

B)  Other

IX.       Police Report

X.         Old Business

A.  Follow Up on Having County Bid for Village’s Seal                                           Coating

B.  Other

XI.        Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

D.  Trees & Sidewalks

E.  Policy Committee

1) Consideration of an Ordinance Pertaining to                                                      Solicitation

F.  Stone House Committee Pro Tem

XII.      New Business

A.  Review Closed Session Minutes from Past Six Months                                      (No Closed Sessions Held)

B.  Other

XIII.     Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming

XIV.    Closed Session

XV.      Adjournment

Posted 01/26/18

Agenda for December 26, 2017 Meeting

 

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

December 26, 2017

7:00 P.M.

 

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting November 27, 2017

IV.  Treasurer’s Report

V.  Approval of Bills

VI.  Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  Mediacom Letter – Rate Adjustments Effective January 1, 2018

D.  Information Received to Introduce WHKS Civil Engineers, E. Dub, IL to Village

E.  Other

VII.  Public Works

A.  Monthly Report – Information on Street Name Signs – Costs

B.  Operation/Maintenance/Streets Committee Report

C.  Sewer & Water Operations Committee Report

VIII.  Zoning Report

A. Update on Building Permits – Bader

B. Other

IX.  Police Report

X.  Old Business

A.  Illinois Bicentennial Flag Raising Ceremony – Update

B.  Generator for Stone House – Update

C.  Other

XI.  Other Committee Reports

A.  Finance – Audit Report will be in January, 2018

B.  Park & Special Projects

1)  Update on Park Project

C.  Public Events & Safety

D.  Trees & Sidewalks

E.  Policy Committee

1) Consideration of an Ordinance Pertaining to Solicitation

2) Consideration of an Ordinance to adopt a Sexual Harassment Policy

F.  Stone House Committee Pro Tem

XII.  New Business

A.  Action on Ordinance to adopt a Sexual Harassment Policy as State Mandated

B.  Other

XIII.  Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming

XIV.  Closed Session

XV.  Adjournment

Posted 12/22/17

Agenda for November 27, 2017 Meeting

 VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

November 27, 2017

7:00 P.M.

 

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting October 30, 2017

IV.  Treasurer’s Report

V.  Approval of Bills

VI. Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  Correspondence from Chuck Pedersen Regarding Tax Credit Bill for Flood Victims

D. Other

VII.  Public Works

A.  Monthly Report

B.  Operation/Maintenance/Streets Committee Report

C.  Sewer & Water Operations Committee Report

1) Discussion of Onsite Tour of Facilities

VIII.  Zoning Report

A. Update on Building Permits – Bader

B. Other

IX.  Police Report

X. Old Business

A. Purchase of SMFPD Polaris 6×6

B.  Generator for Stone House

C.  Other

XI. Other Committee Reports

A.  Finance

1) Review Proposed Tax Levy Ordinance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

D. Trees & Sidewalks

E.  Policy Committee

F.  Stone House Committee Pro Tem

XII.  New Business

A.  Action on Tax Levy Ordinance

B.  Jo Daviess County Contract for Animal Control Services

C. Illinois’ Bicentennial Flag Raising Ceremony

D.  Consideration of an Ordinance Pertaining to Solicitation

E.  Christmas Bonuses

F.  Other

XIII.  Monthly Reviews

A.  Ordinance Violations

B.  Website

C. Brainstorming

XIV.  Closed Session

XV.  Adjournment

Posted 11/24/17

Agenda for October 30, 2017 Meeting

VILLAGE OF SCALES MOUND

 Regular Meeting of the Board of Trustees

 Stone House

 October 30, 2017

 7:00 P.M.

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting Sept. 25, 2017 & Special Meeting Oct. 18, 2017

IV.  Treasurer’s Report

V.  Approval of Bills

VI.  Public Hearings/Correspondence

A.  Ambulance Board

B.  S.M. Chamber

C.  Mediacom – Two Notifications

D. Other

VII.  Public Works

A.  Monthly Report

B. Operation/Maintenance/Streets Committee Report

1) Update on Street Project

C.  Sewer & Water Operations Committee Report

VIII.  Zoning Report

A. Update on Building Permits – Bader

B. Other

IX.  Police Report

X.  Old Business

A.  LP Contract/Summer Fill Update

B.  Update on Proposed Facebook Page

C.  Generator for Stone House – Prices

D.  Other

XI  Other Committee Reports

A.  Finance

B.  Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

1) Report on October 27th Halloween Party

2) Reminder – Halloween Trick or Treat is Tuesday, Oct. 31 from 5:30-7-30 p.m.

D.  Trees & Sidewalks

E.  Policy Committee

F.  Stone House Committee Pro Tem

XII.  New Business

A.  2018 IL Municipal Handbook

B.  Proposed Resolution Celebrating Illinois’ Bicentennial

C. Other

XIII.  Monthly Reviews

A.  Ordinance Violations

B.  Website

C.  Brainstorming – Lighting on Front of Stone House

XIV.  Closed Session

XV.  Adjournment

Posted 10/27/17

Agenda for September 25, 2017 Meeting

  VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees

Stone House

September 25, 2017

7:00 P.M.

 

I.  Call to Order

II.  Roll Call

III.  Approval of Minutes, Regular Meeting August 28, 2017

IV.  Treasurer’s Report

V.  Approval of Bills

VI. Public Hearings/Correspondence

A. Ambulance Board

B. S.M. Chamber

C. Governor’s Announcement of SBA Assistance for Jo Daviess Co for July Floods

D. Other

VII.  Public Works

A. Monthly Report

B.  Operation/Maintenance/Streets Committee Report

1) Update on Street Project

C.  Sewer & Water Operations Committee Report

VIII.  Zoning Report

A. Update on Building Permits – Bader

B. Other

IX. Police Report

X.  Old Business

A.  Updates to Committees

B.  Update on Proposed Facebook Page

C.  Generator for Stone House – Prices

D.  Other

XI. Other Committee Reports

A.  Finance

B. Park & Special Projects

1) Update on Park Project

C.  Public Events & Safety

1) Halloween/Trick or Treat

D.  Trees & Sidewalks

E.  Policy Committee

F.  Stone House Committee Pro Tem

XII.  New Business

A. Red Cross Storm Damage Clean Up Kits – Returned

B.  LP Fall Contract/Summer Fill

C.  Other

XIII.  Monthly Reviews

A. Ordinance Violations

B.  Website

C.  Brainstorming

XIV.  Closed Session

XV. Adjournment

Posted 09/22/17