Agenda for June 24, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
June 24, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, May 28, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
1) Update on Skidloader
2) Update on Disposal of Excess Equipment
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Ordinance Violations
X. Old Business
A. Report from TIF JRB Meeting
B. Zoning Map
C. Shipping Container for Maintenance Shop – Update
D. Set Meeting Date with School Administration
E. Other
XI. Other Committee Reports
A. Finance – Preliminary Appropriation Ordinance for Review
B. Park & Special Projects
1) Information on Repairs/Painting of Bandstand
C. Public Events & Safety
D. Trees & Sidewalks
E. Ordinance/Policy
F. Stone House Committee Pro Tem – Update
G. TIF/Subdivision Committee Pro Tem – Update
XII. New Business
A. Action on Prevailing Wage Ordinance
B. Other
XIII. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 06/21/19

Agenda for May 28, 2019 Meeting

VILLAGE OF SCALES MOUND

Regular Meeting of the Board of Trustees
Stone House
May 28, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, April 29, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
1) Update on Skidloader
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Ordinance Violations
X. Old Business
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
1) Information on Repairs/Painting of Bandstand
C. Public Events & Safety
D. Trees & Sidewalks
E. Ordinance/Policy
F. Stone House Committee Pro Tem – Update
G. TIF/Subdivision Committee Pro Tem
XII. New Business
XIII. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 05/24/19

Agenda for April 29, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
April 29, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, March 25, 2019
IV. Treasurer’s Report
V. Approval of Bill
VI. Old Business
A) Report on Easter Party
B) Information from Stone House Committee Meeting 04/03/19
C) Other
VII. Thank You to Outgoing Board Member Art Morby
VIII. Adjournment

ELECTION RESULTS – SEATING OF PRESIDENT AND NEW BOARD MEMBERS

I. Call to Order
II. Roll Call
III. Set Meeting Dates, Time & Place, Designate Depository
IV. Appointment & Approval of Clerk, Treasurer, Zoning Administrator, Attorney, Other Boards
V. Set Date and Time for TIF Joint Review Board Meeting
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Mediacom Annual Customer Service Report
D. ComEd Correspondence Regarding Vegetation Management (Trees)
E. Com Ed ICC Filing – Change Effective January, 2010
F. Other
VII. Public Works
A. Monthly Report
1) Additional Information on pricing a new Skid Loader
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
A. Public Hearing Scheduled for May 7, 2019 at 7:00 p.m. at Stone House
B. Other
IX. Police Report
A. Update
B. Other
X. Other Committee Reports
A. Finance
B. Park & Special Projects
C. Public Events & Safety
D. Trees & Sidewalks

Agenda
April 29, 2019 Page 2

X. Other Committee Reports (continued)
E. Ordinance/Policy Committee
1) Information from Meeting 03/27/19
2) Further Discussion on IML Recommended Expense Reimbursement Policy
F. Stone House Committee Pro Tem
G. TIF/Subdivision Committee Pro Tem
XI. New Business
A. Approval of Liquor License Renewals
B. May Regular Board Meeting will be Tuesday May 28th due to Memorial Day Holiday
C. Reminder to File Statement of Economic Interest before Deadline of May 1, 2019
D. Other
XII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIII. Closed Session
XIV. Adjournment

Posted 04/26/19

Agenda for March 25, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
March 25, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, February 25, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Police Report
A. Update on Possible Police Coverage
B. Other
X. Old Business
A. Ordinance Violation Letters sent out in November – Properties still in Violation
B. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
C. Public Events & Safety – Easter Party
D. Trees & Sidewalks
E. Ordinance/Policy Committee
F. Stone House Committee Pro Tem – Information from Meeting 03/13/19
G. TIF/Subdivision Committee Pro Tem
XII. New Business
A. Appoint Zoning Board Members
B. Preliminary Discussion on IML Recommended Expense Reimbursement Policy
C. Reminder to Vote April 2, 2019
D. Reminder to File Statement of Economic Interest before Deadline of May 1, 2019
E. Other
XIII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 03/22/19

Agenda for February 25, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
February 25, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, January 28, 2019
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Police Report
A. Update on Possible Police Coverage
B. Other
X. Old Business
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
C. Public Events & Safety – Easter Party
D. Trees & Sidewalks
E. Ordinance/Policy Committee
F. Stone House Committee Pro Tem – Update
G. TIF/Subdivision Committee Pro Tem – Report from Meeting 02/19/19
XII. New Business
A. Resolution Regarding Municipal Aggregation
B. Other
XIII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 02/22/19

Agenda for January 28, 2019 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
January 28, 2019
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, Dec. 26, 2018, Open & Closed Sessions
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Police Report
A. Discussion on Options for Police Coverage of Village
B. Other
X. Old Business
A. Discuss Treasurer’s Salary
B. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
C. Public Events & Safety
D. Trees & Sidewalks
E. Ordinance/Policy Committee
F. Stone House Committee Pro Tem – update from Committee Meeting 01/17/19
XII. New Business
A. Review Closed Session Minutes from Past 6 months
B. Other
XIII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment
Posted 01/25/19

Agenda for December 26, 2018 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
December 26, 2018
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting, Nov. 26, 2018, Open & Closed Sessions
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Mediacom Letter – Rate Adjustments
D. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Police Report
A. Discuss and Act on Resignation of Officer Oberhart
B. Further Discussion on Options for Police Coverage of Village
C. Other
X. Old Business
A. Discuss Treasurer’s Salary
B. Contract with Montgomery Trucking – Discussion of Rates
C. Update on Generator Installation at Stone House
D. 2019 Consolidated Election – Update
E. Discuss Results of Meeting with Sand Prairie Reps
F. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects
C. Public Events & Safety
D. Trees & Sidewalks
E. Policy Committee
F. Stone House Committee Pro Tem
XII. New Business
XIII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment
Posted 12/22/18

Agenda for November 26, 2018 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
November 26, 2018
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting , October 29, 2018, Open & Closed Sessions
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
A. Permits, Etc.
B. Steve Stadel – Request for Update on Zoning Issue
IX. Police Report
X. Old Business
A. Update on Generator Installation at Stone House
B. 2019 Consolidated Election – Petitions Available
C. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects – Update on Park Project
C. Public Events & Safety – Halloween Party Update
D. Trees & Sidewalks
E. Policy Committee
F. Stone House Committee Pro Tem
XII. New Business
A. Review and Adopt Tax Levy Ordinance
B. Contract with Montgomery Trucking – Discussion of Rates
C. Steve Stadel – Request to discuss Salary of Village Treasurer
D. Christmas Bonuses
E. Other
XIII. Monthly Reviews
A. Ordinance Violations
1) Unlicensed Vehicle Remains on Franklin Street
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment
Posted 11/23/18

Agenda for October 29, 2018 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
October 29, 2018
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting September 24, 2018
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board – Public Hearing for Special Service Area #6 is 10/30/18
B. S.M. Chamber
C. Notice from County Clerk Regarding 2018 Deadline for Tax Levy Filing
D. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Police Report
X. Old Business
A. Update on Generator Installation at Stone House
B. Paperwork for Completion of 2018 Street Maintenance Program has all been Received
C. Other
XI. Other Committee Reports
A. Finance – Discussion of Timeframe for Tax Levy Ordinance
B. Park & Special Projects – Update on Park Project
C. Public Events & Safety – Halloween Party
D. Trees & Sidewalks
E. Policy Committee – Consideration of an Ordinance Pertaining to Solicitation
F. Stone House Committee Pro Tem
XII. New Business
A. Contract for Jo Daviess County Animal Control Services
B. Request for Donation from Scales Mound High School Junior Post Prom Committee
C. Discussion of Updates to Policy Prohibiting Sexual Harassment Recommended by IML
D. Annual Town Christmas Party Sponsored by Chamber & Village
E. Other
XIII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 10/26/18

Agenda for September 24, 2018 Meeting

VILLAGE OF SCALES MOUND
Regular Meeting of the Board of Trustees
Stone House
September 24, 2018
7:00 P.M.

I. Call to Order
II. Roll Call
III. Approval of Minutes, Regular Meeting Aug. 27, 2018, Both Open and Closed Sessions
IV. Treasurer’s Report
V. Approval of Bills
VI. Public Hearings/Correspondence
A. Ambulance Board
B. S.M. Chamber
C. Other
VII. Public Works
A. Monthly Report
B. Operation/Maintenance/Streets Committee Report
C. Sewer & Water Operations Committee Report
VIII. Zoning Report
IX. Police Report
X. Old Business
A. Update on Generator Installation at Stone House
B. Other
XI. Other Committee Reports
A. Finance
B. Park & Special Projects – Update on Park Project
C. Public Events & Safety – Halloween Trick or Treat – Date and Time
D. Trees & Sidewalks
E. Policy Committee – Consideration of an Ordinance Pertaining to Solicitation
F. Stone House Committee Pro Tem
XII. New Business
XIII. Monthly Reviews
A. Ordinance Violations
B. Website
C. Brainstorming
XIV. Closed Session
XV. Adjournment

Posted 09/21/18